If you would like to know whether an event has been covered by a temporary event notice, you can view our public register where all temporary event notices received within the last 30 days are shown:
If you wish to hold an occasional event you must give a temporary event notice (TEN) to us no later than ten clear working days before the event. The process of applying is formally known as 'serving' a Temporary Event Notice.
Activities where a TEN is required include:
- selling alcohol (note if alcohol is provided at an event a sale may be deemed to be included in any entry or ticket fee
- serving alcohol to non-members of a private club
- providing entertainment, such as music (incidental music excluded), dancing or indoor sporting events
- serving hot food or drink between 11pm and 5am (known as late night refreshment).
You will also need a TEN if a particular licensable activity is not included in the terms of the existing licence for the premises/club your event will be held at, for example:
- a village hall holding a premises licence for sale of alcohol until midnight wishing to extend their licensing hours until 2am for a disco.
- a qualifying club holding a club premises certificate, authorising supply of alcohol to members and their guests only, seeks to put on a temporary event at the club to allow the public to attend and be sold alcohol as well as providing regulated entertainment.
Events held in private dwellings are generally not licensable unless those attending are charged for any of the above activities with a view to making a profit (including raising money for charity).
Please note that the giving of a TEN does not relieve the premises user from any requirements under planning law for appropriate planning permission where it is required.
Temporary event notices are subject to the restrictions below:
- no more than 15 events or 21 days to be covered for any one premise within a calendar year
- a personal licence holder may apply for a maximum of 50 events in any calendar year
- a non-personal licence may only apply for a maximum of 5 events in any calendar year
- no two temporary event notices can be applied for the same premise without a break period of 24 hours between events
- no more than 499 persons at any time, including all staff and performers.
- no temporary event notice can exceed 168 hours/7 days in time.
If any of the limitations are exceeded the application will be rejected. If the applicant still wants to go ahead with the event you will be required to apply for a premises licence or club premises certificate.
If you submit your application at least 10 full working days before the start of your event, it will be considered as a standard temporary event notice. This period excludes:
- the day on which you made your application
- the day(s) of your proposed event
- any Saturdays, Sundays, bank holidays or other public holidays
You are permitted to give a small number of late temporary event notices each year, which can be submitted between five and nine full working days before the start of your event. Late temporary event notices (TENs) are subject to immediate veto if any objections are made against them, so we strongly encourage event organisers to give standard TENs wherever possible. The maximum number of late TENs which can be given in each calendar year is:
- 10 late TENs per year - if you hold a valid personal licence
- 2 late TENs per year - in all other circumstances
We cannot accept any temporary event notice which is given to us less than five full working days before the start of the event.
An application must be given in at least ten clear working days before the event.
You can apply for a temporary event notice online, or by printing the application form and returning it to us. The fee for each temporary event notice is £21, and payment (by card only) must be made at the time of application
If you make a paper application, you must also send copies of your application to the police and environmental health, at the addresses given at the bottom of this page. If you apply online using the above link, we will do this for you.
Police and environmental health officers can make objections about your event within a period of three working days, beginning from when they receive your application. They may also contact you to see if you would be prepared to modify your TEN in a way that would resolve any concerns (for example, reducing the hours you are seeking). There is no legal power for any other party, including members of the public, to object to temporary event notices.
If an objection is made against your temporary event notice, we will let you know as soon as possible. What happens next will depend on how far in advance you applied:
- if you gave a standard TEN: we will arrange for your temporary event notice to be considered at a committee hearing, and you will be invited to attend this. After hearing from all parties, the committee will make a decision either to allow your event to take place, or to issue a counter-notice which will veto the event. If the event is allowed to take place and the application relates to licensed premises, the committee may also decide to bring forward conditions from the premises licence and apply these to the temporary event notice.
- if you gave a late TEN: we will automatically issue a counter-notice, which vetoes the event. Given the limited timescales, there is no right to a hearing in these cases.
When we receive a valid temporary event notice, we will send you an acknowledgement letter - by law, we have to send this before the end of the period for objections to be made. Unless you hear otherwise from us, once you have received the acknowledgement letter you may proceed with your event. During the event, you must have a copy of the TEN on display and available for inspection by either police officers or authorised council officers, who have a right of entry to the event site.
Tacit consent will apply to all valid and correctly served temporary event notices, to which no objections are made. If you have not heard from us within five working days of submitting your application, you may proceed with your event.
Refusal of applications
There are a number of possible reasons why we might refuse a temporary event notice:
- if you have not given enough notice of your event - TENs must be submitted at least five or 10 working days before the proposed event, not counting the day on which you applied nor the first day of the event. This limit is set by law, and we cannot depart from it.
- if your event does not satisfy the criteria above (for example, if you have already used your full quota of TENs for the year, or if your proposed event would exceed the maximum period allowed), we will issue a counter-notice, which vetoes the event. There is no right of appeal against this decision.
- if you gave a late TEN and the police or environmental health objected to it, we must automatically issue a counter-notice to veto the event. There is no right of appeal against this decision.
- if you gave a standard TEN and the police or environmental health objected to it, we will hold a hearing to consider all parties' arguments, and to decide whether to permit the event to take place, or to uphold the objections and issue a counter-notice to veto the event. Following a hearing, either the applicant or the objecting body may appeal within 21 days of our decision to a magistrates' court, providing that the event is at least five working days away.
Please note: we do not issue refunds for applications that are out of time or invalid for any of the other reasons set out in the above list. It is important to ensure that all Temporary Event Notices are made as early as possible - a minimum of 10 full working days before the event date for a standard TEN submission, or five full working days for a late TEN submission. This does not include the date that we receive the notice, the date of the event, or any weekends or bank holidays. Please contact the Licensing Team for advice if you need to check any of the limits before applying.
Displaying your notice
When permitted temporary activities take place, the premises user must ensure that either:
- a copy of the temporary event notice is prominently displayed at the premises; or
- the temporary event notice is kept at the premises either in his own custody or in the custody of a person present and working at the premises and whom he has nominated for that purpose.
Where the TEN is in the custody of a nominated person, a notice specifying that fact and the position held by that person must be displayed prominently at the premises.
Where the TEN or a notice specifying the nominated person is not displayed, a constable or an authorised person (for example, a licensing officer, fire officer or environmental health officer) may require the premises user to produce the temporary event notice for examination. Similarly, where the nominated person has the temporary event notice in his custody, a constable or authorised person may require that person to produce it for examination. Failure to produce the temporary event notice without reasonable excuse would be an offence.
Despite Temporary Event Notices being a relatively light-touch system of licensing, it is worth noting that all events being carried on must comply with all other regulatory requirements, including, but not limited to, the following matters.
High profile or high risk events
Where it is proposed to hold a high profile or high risk event, organisers are asked to contact the licensing authority at an early stage, to allow discussions with all of the relevant authorities. In particular, this will allow the police and noise officers to meet with the organisers and discuss the proposed event, in the hope of avoiding potential objections and hold ups.
Organisers of high profile or high risk events may also be asked to present their event proposal to the council's Events Safety Advisory Group.
Using a TEN does not exempt the proprietors of premises from any requirements under planning legislation for appropriate planning permission where it is required.
Where premises are being used for performances of music, it is important to ensure that noise nuisance is not being caused to neighbouring properties. This is particularly important in premises close to residential properties that are not ordinarily used for music performances.
Health and safety
All activities are subject to health and safety requirements, regardless of whether they are carried out under a TEN. Event organisers should ensure that they have assessed the potential risks involved in their events, and taken appropriate measures to control them - this may include the provision of appropriate safety personnel and first aid facilities.
A fire risk assessment should also be carried out, to ensure that appropriate safety equipment and exit routes are available. Event organisers should also ensure that they hold appropriate liability insurance covering all aspects of their planned activities.
Events in parks
Organisers planning events in parks will need to consider and take measures to control the potential impact of their event on the local area, including the possibility of noise nuisance and other forms of disruption. It will usually be necessary to make a booking to use the park in question. Visit the Hire of Parks and Open Spaces page for further information about using the councils open spaces.
It is unlawful to allow any unaccompanied child under the age of 16 to be present at any time on premises used exclusively or primarily for the supply and consumption of alcohol. It is also unlawful to permit an unaccompanied child to remain on any premises between midnight and 5am if those premises are being used to supply alcohol.
The police have the power to close down premises or outdoor events on the grounds of disorder, the likelihood of disorder or because of public nuisance caused by noise emanating from the premises.
What happens if I do not apply for a temporary event notice?
If you were to proceed with an event that included a licensable activity without the correct permission in place, the event would be unlicensed and therefore an offence under section 136 of The Licensing Act 2003, and on summary of conviction this offence holds an unlimited fine and/or six months imprisonment.
Further information and contact details:
The contact details for Hertfordshire Constabulary and the Local Authority Officer responsible for the prevention of noise nuisance (Relevant Persons) where you need to serve a copy of your notice are shown below.
You send ONE copy to each of the Relevant Persons and TWO (including the original) to the Licensing Authority:
For more information on temporary event notices, please email firstname.lastname@example.org or call 01923 776611.