Temporary Event Notices
If you are arranging an event at an unlicensed premises that will be selling alcohol, having regulated entertainment and / or providing late night refreshments, you need to apply for a temporary event notice (TEN). You can also apply for a TEN to extend the licensable hours at a licensed premises.
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You can use a TEN for:
- Authorising a licensed activity at a premises not currently licensed - e.g. selling alcohol at a school fete
- Temporarily extending the hours you may provide a licensed activity at an existing licensed premises
- Providing licensable activities not authorised by your existing licence
Limitations on events under a TEN:
- No more than 499 people at any one time for each event
- Each TEN can last up to 168 hours (seven days)
- Each premises can hold no more than 15 TEN events per year
- Maximum total period covered by a TEN at any premises is 21 days per year
- Must be a minimum of 24 hours between each event notified by an event organiser at any premises
- Multiple TENS can be submitted at the same time but each event is a separate TEN with a separate fee payable. The limits set out above cannot be exceeded.
- Anyone over the age of 18 can submit a maximum of five TENs per year (including two late TENs)
- Personal licence holders can submit a maximum of 50 TENs per year (including 10 late TENs)
- Late TENs - in exceptional circumstances late notices can be given no later than five working days but no earlier than nine working days before the event in relation to which the notice is given.
Types of Temporary Event Notices
There are two types of TEN - Standard and Late. Both must accompanied by the prescribed fee of £21.00
A Standard TEN must be submitted to the Council no later than 10 working days before the event to which it relates.
The Police and the Council's Environmental Health department have a period of three working days from when they are given the notice to object to it on the basis of any of the four licensing objectives.
Although ten clear working days is the minimum possible notice that may be given, the Council would advise applicants to submit their TEN at the earliest opportunity to ensure all necessary controls can be put in place.
A Late TEN can be submitted to the Council not before 9 and not later than 5 working days before the event.
Late TENs are intended to be used by premises users who are required for reasons outside their control to, for example, change the venue at short notice. They should not be used save in exceptional circumstances.
As for a standard TEN, the Police and the Council's Environmental Health Department have a period of three working days from when they are given the notice to object to it on the basis of any of the four licensing objectives. If there is an objection from either service, the event will not go ahead. In these circumstances there is no scope for a hearing or the application of existing conditions.
A late TEN given less than five days before the event to which it relates will be returned as void and the activities to which it relates will not be authorised.
The number of late TENs that can be given in a calendar year is limited to ten for personal licence holders and two for non-personal licence holders. Late TENs count towards the total number of TENs (for example, the limit of five TENs per year for non-personal licence holders and 50 TENs for personal licence holders). Once these limits have been reached, the licensing authority should issue a counter notice (permitted limits) if any more are given.
- Download a Temporary event notice (doc) application form.
Will tacit consent apply?
Yes, tacit Consent will apply to all valid and correctly served temporary event notices, to which no objections are made.
This means that you will be able to act as though your application is granted if you have not heard from the Council by the end of the target period.
If applied for online, a copy of the notification will be provided to Hertfordshire Constabulary and the Environmental Health department by the Licensing Department no later than the first working day after it is received. If the application was submitted in person or by post then it is the applicants responsibility to serve copies to the police and EH.
Should either the chief police officer or Environmental Health officer believe that the event would undermine any of the licensing objectives then they can serve an objection notice on the licensing authority and the premises user. This notice must be served before the end of the second working day following the day on which the notice is received by the Constabulary or EH.
Where an objection is made to a standard application, a public hearing must be held to determine your application. The public hearing will be held within 7 working days after the last date for representations. The hearing date may be extended beyond 7 working days if the Council considers it is in the public interest to do so.
You will be informed within 7 working days after the last date for representations if your notice is effective.
Refusal of applications
There are a number of possible reasons why we might refuse a temporary event notice:
- if you have not given enough notice of your event - TENs must be submitted at least five or 10 working days before the proposed event, not counting the day on which you applied nor the first day of the event. This limit is set by law, and we cannot depart from it.
- if your event does not satisfy the criteria above (for example, if you have already used your full quota of TENs for the year, or if your proposed event would exceed the maximum period allowed), we will issue a counter-notice, which vetoes the event. There is no right of appeal against this decision.
- if you gave a late TEN and the police or environmental health objected to it, we must automatically issue a counter-notice to veto the event. There is no right of appeal against this decision.
- if you gave a standard TEN and the police or environmental health objected to it, we will hold a hearing to consider all parties' arguments, and to decide whether to permit the event to take place, or to uphold the objections and issue a counter-notice to veto the event. Following a hearing, either the applicant or the objecting body may appeal within 21 days of our decision to a magistrates' court, providing that the event is at least five working days away.
Please note: we do not issue refunds for applications that are out of time or invalid for any of the other reasons set out in the above list. It is important to ensure that all Temporary Event Notices are made as early as possible - a minimum of 10 full working days before the event date for a standard TEN submission, or five full working days for a late TEN submission. This does not include the date that we receive the notice, the date of the event, or any weekends or bank holidays. Please contact the Licensing Team for advice if you need to check any of the limits before applying.
Contact details for responsible authorities
The contact details for Hertfordshire Constabulary and the Local Authority Officer responsible for the prevention of noise nuisance (Relevant Persons) where you need to serve a copy of your notice are shown below.
You send ONE copy to each of the Relevant Persons and TWO (including the original) to the Licensing Authority:
For more information on temporary event notices, please email firstname.lastname@example.org or call 01923 776611.