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Temporary Events

If you would like to know whether an event has been covered by a temporary event notice, you can view our public register where all temporary event notices received within the last 30 days are shown:

Public register of current Temporary Event Notices 2018 


If you wish to hold an occasional event you must give a temporary event notice (TEN) to us no later than ten clear working days before the event. The process of applying is formally known as 'serving' a Temporary Event Notice.

Activities where a TEN is required include:

  • selling alcohol (note if alcohol is provided at an event a sale may be deemed to be included in any entry or ticket fee
  • serving alcohol to non-members of a private club
  • providing entertainment, such as music (incidental music excluded), dancing or indoor sporting events 
  • serving hot food or drink between 11pm and 5am (known as late night refreshment).

You will also need a TEN if a particular licensable activity is not included in the terms of the existing licence for the premises/club your event will be held at, for example:

  • a village hall holding a premises licence for sale of alcohol until midnight wishing to extend their licensing hours until 2am for a disco.
  • a qualifying club holding a club premises certificate, authorising supply of alcohol to members and their guests only, seeks to put on a temporary event at the club to allow the public to attend and be sold alcohol as well as providing regulated entertainment.

Events held in private dwellings are generally not licensable unless those attending are charged for any of the above activities with a view to making a profit (including raising money for charity).

Eligibility Criteria

Temporary event notices are subject to the restrictions below:

  • no more than 15 events or 21 days to be covered for any one premise within a calendar year
  • a personal licence holder may apply for a maximum of 50 events in any calendar year
  • a non-personal licence may only apply for a maximum of 5 events in any calendar year
  • no two temporary event notices can be applied for  the same premise without a break period of 24 hours between events
  • no more than 499 persons at any time, including all staff and performers.
  • no temporary event notice can exceed 168 hours/7 days in time.

If any of the limitations are exceeded the application will be rejected. If the applicant still wants to go ahead with the event you will be required to apply for a premises licence or club premises certificate.

If you submit your application at least 10 full working days before the start of your event, it will be considered as a standard temporary event notice. This period excludes:

  • the day on which you made your application
  • the day(s) of your proposed event
  • any Saturdays, Sundays, bank holidays or other public holidays

You are permitted to give a small number of late temporary event notices each year, which can be submitted between five and nine full working days before the start of your event. Late temporary event notices (TENs) are subject to immediate veto if any objections are made against them, so we strongly encourage event organisers to give standard TENs wherever possible. The maximum number of late TENs which can be given in each calendar year is:

  • 10 late TENs per year - if you hold a valid personal licence
  • 2 late TENs per year - in all other circumstances

We cannot accept any temporary event notice which is given to us less than five full working days before the start of the event.


Application Process

An application must be given in at least ten clear working days before the event.  

You can apply for a temporary event notice online, or by printing the application form and returning it to us. The fee for each temporary event notice is £21, and payment must be made at the time of application

 If you make a paper application, you must also send copies of your application to the police and environmental health, at the addresses given at the bottom of this page. If you apply online using the above link, we will do this for you.

Police and environmental health officers can make objections about your event within a period of three working days, beginning from when they receive your application. They may also contact you to see if you would be prepared to modify your TEN in a way that would resolve any concerns (for example, reducing the hours you are seeking). There is no legal power for any other party, including members of the public, to object to temporary event notices.

If an objection is made against your temporary event notice, we will let you know as soon as possible. What happens next will depend on how far in advance you applied:

  • if you gave a standard TEN: we will arrange for your temporary event notice to be considered at a committee hearing, and you will be invited to attend this. After hearing from all parties, the committee will make a decision either to allow your event to take place, or to issue a counter-notice which will veto the event. If the event is allowed to take place and the application relates to licensed premises, the committee may also decide to bring forward conditions from the premises licence and apply these to the temporary event notice.
  • if you gave a late TEN: we will automatically issue a counter-notice, which vetoes the event. Given the limited timescales, there is no right to a hearing in these cases.

When we receive a valid temporary event notice, we will send you an acknowledgement letter - by law, we have to send this before the end of the period for objections to be made. Unless you hear otherwise from us, once you have received the acknowledgement letter you may proceed with your event. During the event, you must have a copy of the TEN on display and available for inspection by either police officers or authorised council officers, who have a right of entry to the event site.


Tacit Consent

Tacit consent will apply to all valid and correctly served temporary event notices, to which no objections are made. If you have not heard from us within five working days of submitting your application, you may proceed with your event.


Refusal of applications

There are a number of possible reasons why we might refuse a temporary event notice:

  • if you have not given enough notice of your event - TENs must be submitted at least five or 10 working days before the proposed event, not counting the day on which you applied nor the first day of the event. This limit is set by law, and we cannot depart from it.
  • if your event does not satisfy the criteria above (for example, if you have already used your full quota of TENs for the year, or if your proposed event would exceed the maximum period allowed), we will issue a counter-notice, which vetoes the event. There is no right of appeal against this decision.
  • if you gave a late TEN and the police or environmental health objected to it, we must automatically issue a counter-notice to veto the event. There is no right of appeal against this decision.
  • if you gave a standard TEN and the police or environmental health objected to it, we will hold a hearing to consider all parties' arguments, and to decide whether to permit the event to take place, or to uphold the objections and issue a counter-notice to veto the event. Following a hearing, either the applicant or the objecting body may appeal within 21 days of our decision to a magistrates' court, providing that the event is at least five working days away.

Please note: we do not issue refunds for applications that are out of time or invalid for any of the other reasons set out in the above list. It is important to ensure that all Temporary Event Notices are made as early as possible - a minimum of 10 full working days before the event date for a standard TEN submission, or five full working days for a late TEN submission. This does not include the date that we receive the notice, the date of the event, or any weekends or bank holidays. Please contact the Licensing Team for advice if you need to check any of the limits before applying.


Displaying your notice

You must keep your TEN in a safe place where the event is held. You must also display a copy of the notice where it can be easily seen.


What happens if I do not apply for a temporary event notice?

If you were to proceed with an event that included a licensable activity without the correct permission in place, the event would be unlicensed and therefore an offence under section 136 of The Licensing Act 2003, and on summary of conviction this offence holds an unlimited fine and/or six months imprisonment.


Further information and contact details:

The contact details for Hertfordshire Constabulary and the Local Authority Officer responsible for the prevention of noise nuisance (Relevant Persons) where you need to serve a copy of your notice are shown below.

You send ONE copy to each of the Relevant Persons and TWO (including the original) to the Licensing Authority:

Police Licensing Officer                                  
Community Safety Unit                                        
Rickmansworth Police Station                            
Three Rivers House                                               
Northway                                                               
Rickmansworth                                                     
Herts WD3 1RL                                                       
Tel: 01923 472284   
 
                                              
Residential Standards Manager
Environmental Health
Three Rivers District Council
Three Rivers House
Northway
Rickmansworth
Herts. WD3 1RL
Tel: 01923 776611                              

 

For more information on temporary event notices, please email licensing.team@threerivers.gov.uk or call 01923 776611.

 

 

Temporary Events