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Electoral Registration

The Annual Canvass 2020

Keeping the electoral register up-to-date


Due to the current circumstances in regards to the  covid pandemic we are now unable to send out canvassers to assist residents in updating their details on the electoral register which will published on 1st December.

If you have yet to respond to our canvass communications please do so as soon as possible to ensure you are registered to vote.  A final reminder form will be sent out to those households that have not responded week commencing Monday 5 October.

Should you require assistance in completing the form then we are here to help and can be contacted as follows:”

Telephone: 01923 776611

Email: enquiries@threerivers.gov.uk


What is the new canvass?

Each year, the Electoral Registration Officer (ERO) has a legal requirement to conduct an annual canvass to ensure the electoral register is accurate and complete. The 2020 annual canvass has been reformed by the Cabinet Office. They have set new instructions for the ERO to follow and these instructions are set in law.

How does the new canvass work?

Step 1: Data Matching

  • The Electoral Register is sent securely to the Department for Work and Pensions (DWP) database to be matched with their records in June. Electors' names and addresses will be matched against National Insurance details and other information held by the DWP. In addition to this the ERO can use local data (e.g. Council Tax records) to carry out a local data matching exercise as well.
  • If all the people registered to vote at the property can be matched with either of these databases the property will be sent down the Route 1 canvass path.
  • If there are any people at a property that cannot be matched then the property will be sent down the Route 2 canvass path.

Step 2: Routes of Communication

Route 1

  • All properties allocated to this route will receive a form, known as Canvass Communication A, through the post which will list the elector details we hold on record. If the elector details are correct you do not need to do anything more.

If however you need to add or remove someone from the property or make other changes, go to the website: www.householdresponse.com/threerivers

and use the security codes on the form to login and complete the change. It only takes a few minutes.

  • If you need to make a change and do not wish to respond online, you can post the form back to us addressed to: Electoral Services, Three Rivers District Council, Three Rivers House, Northway, Rickmansworth, Herts WD3 1RL.

Please note that no return envelope will be provided with this form and we would encourage you to make changes online where possible.

Route 2

  • All properties allocated to this route will in the first instance receive a form, known as Canvass Communication B, through the post. This form will have the elector details listed on it that we currently have registered. A blank form will be sent if no one is currently registered to vote at the property.
  • We must receive a response to this form even if there are no changes to report.
  • To confirm the details are correct or if you would like to add or remove someone from the property or make any other changes, go to: householdresponse.com/threerivers and use the security codes on the form to login and complete the change. It only takes a few minutes.
  • If you just need to confirm the details are correct on the form you can also respond by calling 0800 197 9871, and when prompted enter part 1 and part 2 of your security code, or by texting NOCHANGE followed by your security code to 80212.
  • If you need to make a change and do not wish to respond online or by telephone, you can post the form back to us addressed to: Electoral Services, Three Rivers District Council, Three Rivers House, Northway, Rickmansworth, Herts WD3 1RL.
  • If we do not receive a response to this form, we will make every attempt to get a response from you. This may be by means of an alternative form, email, or telephone communication, or by sending a canvasser to visit your property*.

*Due to the COVID-19 outbreak and to protect our officers we may not visit your property until it is safe to do so.

Key Dates

  • The annual canvass will begin on 1st July, 2020
  • Canvass forms for Route 1 and Route 2 properties will be delivered between the 3rd and 16th August 2020
  • Reminders will be sent to non-responders on 9th September 2020
  • Personal visits will be made during the month of October 2020*
  • The revised register of electors will be published on 1st December 2020*

*Due to the COVID-19 outbreak and to protect our officers we may not visit your property until it is safe to do so.

*Due to the COVID-19 outbreak the revision of the register of electors can be delayed until 1 February, 2021, if necessary.

Recently moved house?

If you have recently moved house and registered for Council Tax your details will not be entered onto the electoral register automatically. You have to make a separate application to register to vote for your details to appear on the electoral register.

Registering to vote online is the quickest and easiest way.

New residents

Any person who should be registered to vote whose name does not appear on the form will need to make a separate application to register to vote to appear on the electoral register.

Registering to vote online is the quickest and easiest way.

If you cannot get online please complete the canvass form and we will send a paper application to register to vote when we receive a response back from you.

What could happen if you don't respond?

  • You will receive reminders via email, paper form, telephone or a door knock up until 30 November 2020
  • If you do not respond, we will either call you if we have your telephone number or a canvasser will visit your property* to collect the information
  • If you do not provide the requested information at all you could be fined up to £1,000
  • If you fail to respond you could lose your right to vote

*Due to the COVID-19 outbreak and to protect our officers we may not visit your property until it is safe to do so.

If you do not receive a form or require help completing any of the forms you receive from us please contact Electoral Services:

Telephone: 01923 776611

Email: enquiries@threerivers.gov.uk

YOUR VOTE MATTERS DON’T LOSE IT

REPRESENTATION OF THE PEOPLE ACTS

Three Rivers District Council

REGISTER OF ELECTORS

The new Register of Electors was published on the 1 November 2019 and is available for public inspection between the hours of 8.30am and 4.30pm Monday to Friday (except bank holidays) at Three Rivers House, Northway, Rickmansworth WD3 1RL. 

If a person who is qualified to be registered as an elector finds that their name is not included on the Register of Electors for the address where they normally reside, an application for inclusion should be submitted without delay. It’s quicker and more convenient to register online: https://www.electoralcommission.org.uk/i-am-a/voter

Application forms are also available from Electoral Services (details printed below) by email: enquiries@threerivers.gov.uk or by ringing 01923 776611.

Each month I will publish a notice of the names which have been submitted for inclusion, deletion and amendment in the Notice of Alteration. Any elector wishing to lodge an objection to an entry in the Notice must do so in writing not later than 5 days from the day the application is included on the List of Alterations.

Electoral Registration Officer

Electoral Service, Three Rivers House, Northway, Rickmansworth, Herts WD3 1RL

1 November 2019

 

The Annual Canvass 2019 Report (pdf)

 

Election Equality Report 2019 (pdf)

 

Three Rivers District Council - Sale of Electoral Register (pdf)

Further information for voters

Easy read guide to registering to vote (pdf)

Easy to read voting guides for all election types are available on the mencap website: https://www.mencap.org.uk/get-involved/campaign-mencap/elections


The Full and Open Registers

There are two versions of the Register. The Full Register which lists everyone who is entitled to vote is only available to certain people and organisations for specified purposes. The Open Register is available for purchase by anyone who requests it to use for any purpose. You can choose whether or not you wish your name to appear on the Open Register.

To check that you are on the Full Register, or to remove yourself from the Open Register if you have not already done so, telephone the Customer Service Centre on 01923 776611 or email enquiries@threerivers.gov.uk

Why register?

If you are not on the Register you will not be able to vote. The Register can also be used to confirm your address if you apply for a mortgage or other forms of credit.

Methods of voting

You can vote:

  • in person at a polling station
  • by post
  • by proxy. This means someone else votes at your polling station for you.  

If you would like any help or advice on these methods of voting, or to request applications be sent to you, please telephone 01923 776611 or e-mail enquiries@threerivers.gov.uk

Electoral Registration