Applying for grant/renewal/transfer of a Private Hire or Hackney Carriage vehicle licence

Applying for a vehicle licence

Current fees
New/renewal vehicle licence £133
Licensee transfer (changing the name of the licensee) £36-50
Transfer of plate (changing the vehicle on the licence) £60


Criteria for vehicles

  • A vehicle must meet our criteria in order to be licensed. Please ensure that you have read our conditions BEFORE purchasing a vehicle or submitting an application. These conditions can be found at the back of the application forms.
To apply for either a Hackney Carriage or private hire vehicle licence please download the forms below or contact us on 01923 776611 to request an application pack, alternatively these forms can be collected in the reception of our Council offices.

Application form for grant/renewal/transfer of Private Hire Vehicle Licence including conditions (pdf)

Application form for grant/renewal/transfer of Hackney Carriage Vehicle Licence including conditions (pdf)

When submitting the application you will be required to submit all of the following (documents must be original):

  • Licence application
  • MOT certificate and compliance pass certificate issued by one of our designated garages
  • V5 logbook or new keepers slip (V5C/2)
  • Current insurance certificate
  • Relevant fee
  • Any other documents as stated on the application form
Age of vehicles

With regards to the age of a vehicle, any Hackney Carriage to be newly licensed must be less than 10 years old.

For a private hire vehicle we do not currently have an age limit, instead we require the vehicle to meet Euro 5 standards for emissions. You can find a vehicles emissions on the Vehicle Certification Agency website . There is also an online checker on that can be used (Disclaimer: This tool is intended for personal use as a guideline only. Older or more unusual vehicles may not be covered by this tool. If you have concerns about your vehicle’s emissions you should consult with the retailer or manufacturer for more information.) 

MOT and compliance check

All vehicles are required to undergo an annual MOT, and an annual compliance test which not only tests for mechanical fitness but for the overall condition of the vehicle. Vehicles are expected to be in very good condition, and cars and drivers should be clean and presentable at all times. Once the vehicle has been MOT'd and compliance checked the garage will submit the compliance certificate directly to the Licensing Department. An application will not be process unless a vehicle has passed.

Licensing officers carry out random checks on vehicles and drivers all year long to ensure they continue to comply with these requirements. 

Maintaining the licence

Once the application has been granted, a licence will be issued allowing the vehicle to be used for up to 12 months as a hackney carriage or private hire vehicle, as applicable. We will also issue a set of licence plates which must be displayed on the vehicle at all times, unless an exemption has been granted.

While the licence is in force, the licence-holder must inform us in writing of:

  • any change to their address,
  • any accidents or incidents involving the vehicle, or
  • any change to the details of the vehicle (a fee is payable for changes relating to personal number plates, or the vehicle's colour, structure or capacity).

Licence-holders must notify us if they sell the licensed vehicle (the new owner will also be required to apply for a new licence in their own name). It is not possible to sell or retain the 'plate' (licence) on its own - it must be transferred to the new owner with the vehicle to which it relates.

Renewal applications must be made at least five working days prior to the expiry of the licence. If a renewal application is not made before the expiry date, the licence will lapse and a new application will need to be made. This may result in the vehicle being unlicensed for a period of time.

Vehicles may be periodically stopped and inspected by licensing officers or the police, to ensure that they are being maintained correctly and are complying with both road laws and our licensing conditions.

Accident and defect reporting

If your licensed vehicle is involved in an accident which affects the safety, performance or appearance of the vehicle, you must report it to us within 72 hours. 
If your vehicle has a mechanical fault that means you will need to rent a temporary vehicle, you have to report it to us
Please call us on 01923 776611 to report, alternatively download the form below and email it to us at

Accident Report Form


Q) How long will it take to receive my plate and licence?

A) It can take up to five working days to process your licence once we have a a complete application


Q) How will I know when my plate is ready to collect?

A) You will be notified by phone call or email


Q) Where do I collect my plate from?

A) Your plate will be kept in reception at Three Rivers District Council. Please bring a form of ID with you.


Q) I have lost my plate / paper licence. How can I get a replacement?

A) Please note that if you have lost your external plate then you cannot work as a licenced vehicle until it has been replaced. You will have to complete a form and pay a fee for us to reissue any part of your licence. Please contact the Licensing team as soon as possible to arrange this.


Q) I am selling my licenced vehicle, what should I do?

A) If you have sold your car to another licensed driver they will need to do a Transfer form, to transfer the licence into their name. You will need to confirm in writing that you sold the vehicle to them. If you have sold your car and do not wish to transfer your licence you will need to surrender your licence in writing either by writing a letter to: Licensing Team, Three Rivers House, Northway, Rickmansworth, WD3 1RL or email us at:  You must return your paper licence and plates to Three Rivers DC.


Q) I have bought a vehicle that is already licenced, what should I do?

A) You will need to complete a Transfer application form; to transfer the licence into your name.

The previous owner will need to confirm in writing that they sold the vehicle to you.  If you would like an application form please call 01923 776611 and speak to a member of the Licensing Team, they will arrange for a form to be sent out to you or for one to be collected at reception.

Contact us

For more information about taxi and private hire vehicle licences, please phone 01923 776611 or email