Policy and Resources Committee - 12 September 2016
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 12 September 2016 at 7.30pm.
Members of the Policy and Resources Committee:-
Councillors Sara Bedford (Chairman), Phil Brading (Vice-Chairman) (Public Services)
Matthew Bedford (Resources and Shared Services) Alex Hayward
Kemal Butt Chris Lloyd (Leisure, Community and Wellbeing)
Stephen Cox Ralph Sangster
Stephen Giles-Medhurst (Economic Development, Sustainability and Transport) David Sansom
Alison Scarth (Health)
Roger Seabourne (Community Safety)
Martin Trevett (Housing, Planning and Strategic Schemes)
Steven Halls, Chief Executive
2 September 2016
The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.
In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.
Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.
1. APOLOGIES FOR ABSENCE
To confirm as a correct record the minutes of the meeting held on 18 July 2016 (circulated separately).16 07 18 mins
3. NOTICE OF OTHER BUSINESS
Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.
4. DECLARATION OF INTERESTS
To receive any declarations of interest.
5. SERVICE PRESENTATIONS – PROPERTY AND ASSETS, FINANCE AND CORPORATE SERVICES
6. DESIGNATION OF HOUSING PROVIDERS TO ISSUE COMMUNITY PROTECTION NOTICES
To seek Council approval to
- designate Thrive Homes and Watford Community Housing Trust as Housing Providers able to issue Community Protection Notices under the Anti-Social Behaviour (Authorised Persons) Order 2015.
- authorise the Chief Executive to designate additional housing providers so long as the Solicitor to the Council is satisfied that their staff have been suitably trained.
7. REVIEW OF STRATEGIC RISKS
This report gives details of progress against the Risk Treatment Plans for the Strategic Risks identified in the Strategic Plan 2016-19.16 09 12 PR i - (07) strategic risks
8. EXEMPTION FROM PROCUREMENT PROCEDURE RULES
To advise Members that a partial exemption to the Procurement process was approved by the Director of Community and Environmental Services and the Head of Property Services under the Limited Market exemption and the Exceptional Circumstances exemption as permitted by the Council’s Constitution.16 09 12 PR i - (08) Exemption to Procurement Procedure Rules
9. RENEWAL OF THREE RIVERS MUSEUM LEASE
The following report provides an update on the current lease arrangements for Three Rivers Museum in Basing House which expires 29 September 2016.16 09 12 PR i - (09) Musuem lease
10. ADVERTISING REVENUE GENERATION
This report outlines progress on the advertising revenue generation project. Progress was reported to this Committee at its meeting on 13 June. A copy of that report, together with an update, was sent to the Strategic Services Review working group for their meeting on 25 July at their request.16 09 12 PR i - (10) advertising report
11. SOUTH OXHEY COMMUNITY BOARD
To agree the Terms of Reference of the South Oxhey Community Board as delegated by Council at their meeting on 12 July 2016 (to follow).12 09 16 PR i 11 so-initiative-community-board12 09 16 PR i 11 so-initiative-community-board-draft-constitution
12. WORK PROGRAMME
To agree the Committee’s work programme.16 09 12 PR i - (12) work prog report16 09 12 PR i - (12) work prog appendix
13. OTHER BUSINESS - if approved under item 3 above.
13a. INVESTMENT IN PROPERTY VISION – WRVS SITE
The objective of this brief is to put forward a very realistic vision for the need to invest in property, without the need for a Special Purpose Vehicle, which can be mobilised very quickly upon approval by the Committee specifically of the WRVS building at The Bury.12 09 16 PR i 13a wrvs-site-112 09 16 PR i 13a appendix-a-illustration-of-site-vision
14. EXCLUSION OF PRESS AND PUBLIC
If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-
“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”
(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)
1. SOUTH OXHEY INTIATIVE
To receive a report.