Executive Committee - 27 January 2014
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Northway, Rickmansworth on Monday 27 January 2014 at 7.30pm.
Members of the Committee:-
Councillors Ann Shaw OBE (Chairman), Philip Brading (Vice-Chairman) (Public Services and Health)
Matthew Bedford (Resources) Ralph Sangster
Sara Bedford (Sustainability) Roger Seabourne (Community Safety)
Stephen Cox Martin Trevett (Environment)
Ty Harris Keith Williams (Leisure and Community)
Steven Halls, Chief Executive - 17 January 2014
The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.
1.APOLOGIES FOR ABSENCE
2.MINUTES
To confirm as a correct record the Minutes of the Executive Committee meeting held on 2 December 2013 and the Extraordinary meeting held on 21 January 2014.
13 12 02 EX mins (doc)14 01 21 EX mins (doc)3.NOTICE OF OTHER BUSINESS
Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.
4.DECLARATION OF INTERESTS
To receive any declarations of interest.
RESOURCES
5.STRATEGIC, SERVICE AND FINANCIAL PLANNING 2014-2017– INTRODUCTION
This report is an introduction to the six agenda items that follow.
14 01 27 EX i - (05) strategic services and financial planning 2014-2017 (doc)6.STRATEGIC PLANNING – THE STRATEGIC PLAN 2014-2017
The purpose of this report is to allow consideration of the Council’s Strategic Plan for the period 2014-2017.
14 01 27 EX i - (06) strategic planning - the strategic plan 2014-2017 (doc)7.SERVICE PLANNING – SERVICE PLANS 2014-2017
The purpose of this report is to allow consideration of the service plans for the period 2014-2017.
14 01 27 EX i - (07) service planning - service plans 2014-2017 (doc)8.FINANCIAL PLANNING – REVENUE SERVICES
The purpose of this report is to enable the Executive Committee to recommend to the Council the service levels and outputs it wishes to see in the medium to long-term and the associated revenue budget. This budget is a component part of the 2014/2015 Council Tax calculations.
14 01 27 EX i - (08) financial planning - revenue services (doc)9.FINANCIAL PLANNING – CAPITAL INVESTMENT PROGRAMME
The purpose of this report is to enable the Executive Committee to recommend to the Council its capital investment programme, in the light of the available funding.
14 01 27 EX i - (09) financial planning - capital investment programme (doc)10.TREASURY MANAGEMENT
a) the Annual Treasury Management Report and Prudential Indicators for 2012/13;
b) a mid year review of the Treasury Management function 2013/14; and,
c) the Treasury Management Strategy for 2014/15 – 2016/17.
14 01 27 EX i - (10) financial planning - treasury management (doc)11.STRATEGIC, SERVICE AND FINANCIAL PLANNING - RECOMMENDATIONS
This report enables the Committee to make its recommendations on the strategic, service and financial plans to the Council on 25 February 2014.
14 01 27 EX i - (11) strategic service and financial planning recs (doc)LEISURE AND COMMUNITY SAFETY
12.CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE
To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 15 January 2014 in relation to the following items on the agenda for the Executive Committee on 27 January 2014.
12aLEISURE, COMMUNITY AND CAPITAL GRANTS APPLICATIONS
The Committee is asked to consider two funding applications. The first is a Capital Grant for Bushey Cricket Club and the second a Leisure and Community Grants for the Rickmansworth Waterways Trust.
14 01 27 EX i - (12a) grants (doc)12bSMOKE-FREE PLAY AREAS
This report recommends that the Council adopts Smoke-free Play Areas in Three Rivers.
14 01 27 EX i - (12b) smoke-free play areas (doc)12cCAPITAL EXPENDITURE PROGRAMME 2014/15 - REPLACEMENT GYM EQUIPMENT
To outline the need for investment to replace the cardiovascular gymnasium equipment at The Centre, South Oxhey and William Penn, Mill End.
14 01 27 EX i - (12c) gym equipment replacement (doc)12dPLAY AREA CAPITAL PROGRAMME UPDATE
14 01 27 EX i - (12d) play area capital prog update (doc)The purpose of this report is to update Members on the progress of the play area capital programme and future projects.
12eSIR JAMES ALTHAM MULTI-USE GAMES AREA FOR LEISURE AND COMMUNITY ACTIVITIES IN 2013/2014
To report the outcome of the recent tender exercise on the Sir James Altham Multi-Use Games Area (MUGA) in South Oxhey.
The tender costs for the re-surfacing and structural works required to make the facility usable to the community for sports are shown in Appendix 1.
14 01 27 EX i - (12e) sja muga 2013-14 (doc)12fFELLING OF CEDAR TREE TO FRONT OF THREE RIVERS HOUSE AND ASSOCIATED PLANTING SCHEME
The Executive Committee on 22 July 2013 resolved to remove the westernmost of the two Cedar trees to the front of Three Rivers House subject to a number of resolutions (Minute EX18/13). The purpose of this report is update Members and to progress each of the resolutions in turn.
14 01 27 EX i - (12f) cedar tree (doc)14 01 27 EX i - (12f) cedar tree-app 1 (doc)14 01 27 EX i - (12f) cedar tree (doc)12gPROPOSED GERMAN CHRISTMAS MARKET AT THE AQUADROME, RICKMANSWORTH, DECEMBER 2014
Officers have received a request to hold a German Christmas market over 12 days from 10 December 2014 at the Aquadrome. A specific site has not been selected but the organisers are open to suggestions of where this could be held in the grounds.
14 01 27 EX i - (12g) aquadrome xmas market 2014 (doc)12h HERTFORDSHIRE CHILD AND FAMILY POVERTY STRATEGY 2014-17 CONSULTATION
This report provides members with a copy of the Hertfordshire Child and Family Poverty Strategy 2014-17 which is currently being consulted on by Hertfordshire County Council. It seeks members’ views in submitting a response by the deadline of 3 February 2014.
14 01 27 EX i - (12h) child poverty draft strategy (doc)14 01 27 EX i - (12h) child poverty draft strategy-app a (pdf)SUSTAINABLE ENVIRONMENT
13.CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE
To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 14 January 2014 in relation to the following items on the agenda for the Executive Committee on 27 January 2014.
13aABBOTS LANGLEY CONSERVATION AREA APPRAISAL
To approve the Draft Abbots Langley Conservation Area Appraisal for public consultation. The centre of Abbots Langley was designated as a Conservation Area in 1969. A Conservation Area Appraisal was undertaken by BEAMS on behalf of Three Rivers District Council in 1994. An updated draft Appraisal has been completed which builds on and updates the 1994 document.
14 01 27 EX i - (13a) abbots langley cons area (doc)14 01 27 EX i - (13a) abbots langley c a-app 1 (pdf)13bWATFORD CREDIT UNION GRANT FUNDING
This report provides feedback on the Loan Agreement through the Watford Credit Union after one year of operation and asks the Committee to consider an amendment to the Agreement.
14 01 27 EX i - (13b) watford credit union (doc)14 01 27 EX i - (13b) watford credit union-app a (doc)13cDICKINSON SQUARE CONSERVATION AREA DRAFT APPRAISAL
To consider the adoption of the Dickinson Square Conservation Area Appraisal to be used as a material consideration in the determination of planning applications and to approve the attached Draft Appraisal for public consultation.
14 01 27 EX i - (13c) dickinson square c a (doc)14 01 27 EX i - (13c) dickinson square ca app (pdf)14.CROXLEY GREEN NEIGHBOURHOOD AREA DESIGNATION APPLICATION
To consider whether the application submitted by Croxley Green Parish Council to designate Croxley Green as a Neighbourhood Area meets the requirements of the Town and Country Planning Act 1990 (as amended by the Localism Act 2011) and Neighbourhood Planning (General) Regulations 2012.
14 01 27 EX i - (14) croxley green neighbourhood area (doc)14 01 27 EX i - (14) croxley green neighbourhood area proposed map-app 1 (pdf)14 01 27 EX i - (14) croxley green neighbourhood area statements-app 2 (pdf)14 01 27 EX i - (14) croxley green neighbourhood area summary of responses-app 3 (doc)15.CONSIDERATION OF RECOMMENDATIONS FROM THE LOCAL PLAN MEMBER WORKING GROUP ON THE LOCAL PLAN: SITE ALLOCATIONS LOCAL DEVELOPMENT DOCUMENT
To receive the recommendations of the Local Plan Member Working Group held on 9 January 2014 in relation to the following item on the agenda for the Executive Committee on 27 January 2014.
The purpose of this report is to advise the Committee about the Inspector’s further letter detailing additional changes which are necessary to make the Plan ‘sound’.
14 01 27 EX i - (15) local plan - site allocs local dev (doc)14 01 27 EX i - (15) inspector's letter 281113-app1 (pdf)14 01 27 EX i - (15) education allocations-app 2 (pdf)14 01 27 EX i - (15) additional housing sites-app 3 (pdf)GENERAL
16.COUNCIL CALENDAR 2014/15
To consider the draft Calendar of Meetings for the Local Government Year 2014/2015.
14 01 27 EX i - (16) draft council calendar 2014-15 (doc)14 01 27 EX i - (16) draft council calendar 2014-15-app (doc)17.CONSIDERATION OF RECOMMENDATIONS FROM THE CONSTITUTION WORKING PARTY
To receive the recommendations of the Constitution Working Party held on 14 November 2013 and 21 January 2014 in relation to the following item on the agenda for the Executive Committee on 27 January 2014.
14 01 27 EX i (17) const recs (doc)17aFUTURE GOVERNANCE PROPOSALS
To consider changes to the Council Constitution for the introduction of the Committee Governance system
(to follow).
18.SOUTH OXHEY INITIATIVE
To receive a progress report on the project.
14 01 27 EX i - (18) south oxhey initiative (doc)19.CONTRACT PROCEDURE RULES
To receive for recommendation to Council updated Contract Procedural Rules.
14 01 27 EX i - (19) contract procedure rules (doc)14 01 27 EX i - (19) contract procedure rules app (doc)20.CORPORATE PEER CHALLENGE
To receive an update on the actions to be undertaken to respond to the recommendations of the Peer Challenge.
14 01 27 EX i - (20) Peer Challenge Action Plan (doc)21.WILLIAM PENN LEISURE CENTRE
To receive the report of the External Auditor.
14 01 27 EX i - (21) w penn 2nd stage audit (doc)14 01 27 EX i - (21) w penn 2nd stage audit-app1-letter of engagement-app1 (doc)14 01 27 EX i - (21) w penn 2nd stage audit-app2-draft report (pdf)14 01 27 EX i - (21) w penn 2nd stage audit-app3-lessons learnt (doc)22. OTHER BUSINESS - if approved under item 3 above.
23. EXCLUSION OF PRESS AND PUBLIC
If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:-
“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraphs 3 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”
(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)
1.CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE
To receive the recommendation of the Resources Policy and Scrutiny Committee held on 9 January 2014 in relation to the following item on the agenda for the Executive Committee on 27 January 2014.
1aSale of the freehold of the South Lodge Chorleywood Estate to Chorleywood Parish Council
The Committee received a proposal to sell the freehold interest in South Lodge, Chorleywood Estate to Chorleywood Parish Council.
2.SOUTH OXHEY INITIATIVE
To receive a progress report on the project.
3.OTHER BUSINESS – if approved under item 3 above.