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Policy and Resources Committee - 19 March 2018

Penn Chamber, Three Rivers House19th March 2018

POLICY AND RESOURCES COMMITTEE

 

NOTICE AND AGENDA

 

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 19 March 2018 at 7pm.

 

Members of the Policy and Resources Committee:-

 

 

Councillors Sara Bedford (Chairman)

Chris Lloyd (Vice-Chairman) (Leisure, Wellbeing and Health)

 

Rupert Barnes

Matthew Bedford (Resources and Shared Services)

Alex Hayward

Paula Hiscocks

Angela Killick

 

 

Phil Brading (Public Services)

David Sansom

 

 

Stephen Cox

Alison Scarth (Health)

 

 

Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)

Roger Seabourne (Community Safety)

Martin Trevett (Housing, Planning and

 

 

Reena Ranger

Strategic Schemes)

 

 

                                                                                                              Steven Halls, Chief Executive

                                                                                                                                    9 March 2018

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

 

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

 

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

  

1.            APOLOGIES FOR ABSENCE

 

2.            MINUTES

 

            To confirm as a correct record the minutes of the Policy and Resources Committee meeting held on 29 January 2018.

 18-01-29-pr-draft-minutes

3.            NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

 

4.            DECLARATION OF INTERESTS

 

To receive any declarations of interest.

___________________________________________________________________________

POLICY

 

5.            PUBLIC SPACES PROTECTION ORDER – VARIATION TO ORDER REQUIRING DOGS TO KEPT ON A LEAD

 

To seek authorisation to go out to formal consultation on making a variation to the existing Public Spaces Protection Order (PSPO) relating to dogs in accordance with the Anti-Social Behaviour, Crime and Policing Act 2014 (“the Act”). The variation would be to include the public rights of way that run through land owned by The Grove, Watford in the ‘dogs must be kept on a lead’ restriction already in place for the area directly surrounding the café at The Aquadrome.

 -05-18-03-19-pr-i-variation-report-final

-05-18-03-19-pr-i-the-grove-footpaths

6.         SW HERTS JOINT STRATEGIC PLAN

The purpose of this report is to advise the Policy & Resources Committee on the joint strategic planning work being undertaken across South West Hertfordshire including a Memorandum of Understanding to be agreed by the participating local authorities. This work will ultimately lead to the preparation of a Joint Strategic Plan covering five local authorities, including Three Rivers, providing a framework within which Local Plans can be progressed and reflecting the strengthening of the Duty to Co-operate requirements by the Government.

 -06-18-03-19-pr-i-sw-herts-joint-strategic-plan-report

-06-18-03-19-pr-i-app1-planning-strategically-across-sw-herts

-06-18-03-19-pr-i-app2-draft-memorandum-of-understanding

7.        PROPERTY INVESTMENT STRATEGY

 

The Council, via the Property Investment Board (PIB), is required to set down and approve the selection parameters for the acquisition of property for investment purposes.

 -07-18-03-19-pr-i-property-investment-strategy

-07-18-03-19-pr-i-property-investment-strategy-appa.

 

8.        BUSINESS RATES – LOCAL DISCRETIONARY RATE RELIEF (SPRING 2017)

 -08-18-03-19-pr-i-business-rates-ldrr.pdf (pdf)

-08-18-03-19-pr-i-drr-budget-report-app.pdf (pdf)

-08-18-03-19-pr-i-business-rate-relief-revaluation-policy-and-procdure-2018.pdf (pdf)

 

9.       LEISURE FACILITIES MANAGEMENT CONTRACT AND REDEVELOPMENT OF THE CENTRE, SOUTH OXHEY

                                                                                                                                            

            The purpose of this report is to update the Committee on the evaluation of the Invitation to Submit Final Tender (ISFT) outcome for the procurement of the new Leisure Facilities Management Contract (LFMC).

 

 -09-18-03-19-pr-i-leisure-mgt-contract

 

___________________________________________________________________

 

RESOURCES

 

10.       BUDGET MONITORING – MONTH 10 (JANUARY)

 

Budget monitoring report is a key tool in scrutinising the Council’s financial performance.

It is designed to provide an overview to all relevant stakeholders. It is essential that the council monitors its budgets throughout the year to ensure that it is meeting its strategic objectives and that corrective action is taken where necessary.

 

This report seeks approval to a change in the Council’s medium-term revenue financial plan.

The report shows the Council’s overall consolidated medium term financial plan for both revenue and capital.

-10-18-03-19-pr-i-budget-monitoring-report-p10

-10-18-03-19-pr-i-bm-period-10-app

 

11.         STRATEGIC PLAN 2018-2021

 

This report enables the Committee to comment on the Strategic Plan for the three years commencing on 1 April 2018.

 

The strategic plan has been reviewed for this period to include new Strategic Themes and a set of underpinning values.

 -11-18-03-19-pr-i-final-strategic-plan-report

-11-18-03-19-pr-i-strategic-plan_2018-21_final-1

 

12.         SERVICE PLANNING 2018/21

 

That the Committee considers the service plans for Legal, Committee, Property and Major Projects, Revenue and Benefits, Finance, Corporate Services, Customer Service Centre, Community Partnerships, Economic Development and Sustainability and recommends their contents to Council at its meeting on 22 May 2018.

 legal-practice-service-plan_2018-21-final

committee-service-plan-18-21_final

property-major-projects-service-plan-2018-21_final

revs-and-bens-service-plan-2018-21_final

finance-service-plan-2018-21_final

corporate-services-service-plan-2018-21_final

csc-service-plan-2018-21_final

community-partnerships-service-plan-2018-21_p-r-targets.pdf (pdf)

economic-sustainable-development-service-plan-2018-21-final.pdf (pdf)

__________________________________________________________________

 

WORK PROGRAMME

13.          WORK PROGRAMME

 

To agree the Committee’s work programme.

 13-18-03-19-pr-i-work-programme-report-1

13-18-03-19-pr-i-work-programme-app

 

14.          OTHER BUSINESS

 

If approved under item 3 above.

 

15.          EXCLUSION OF PRESS AND PUBLIC

 

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

 

 “that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined under Paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

(Note: if other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

 

  1. LEISURE FACILITIES MANAGEMENT CONTRACT AND REDEVELOPMENT OF THE CENTRE, SOUTH OXHEY

 

To receive a report.

 

2.            OTHER BUSINESS - if approved under item 3 above.