Executive Committee - 21 July 2008
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 21 July 2008 at 7.30pm.
Members of the Committee (portfolio responsibility in brackets):-
Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)
Phil Brading (Public Services & Health) Roger Seabourne (Community Safety)
Chris Hayward Ron Spellen
David Sansom Martin Trevett (Environment)
Alison Scarth (Sustainability) Chris Whately-Smith (Leisure & Community)
David Gardner, Director of Corporate Resources and Governance
11 July 2008
The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.
1. APOLOGIES FOR ABSENCE
To confirm as a correct record the Minutes of the Executive Committee meeting held on 2 June 2008.08 06 02 EX mins (doc)
3. NOTICE OF OTHER BUSINESS
Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.
4. DECLARATION OF INTERESTS
To receive any declarations of interest.
5. FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – JUNE (MONTH 3)
This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 29 June 2008.08 07 21 EX i - (05) fin state - june (mnth 3) (doc)
6. ADVERTISING CONTRACT FOR THREE RIVERS DISTRICT COUNCIL AND FIVE OTHER PARTICIPATING COUNCILS
To advise Members on the progress with the tender exercise recently undertaken and to recommend that a contract be awarded to one of the tenderers.08 07 21 EX i - (06) advertising (doc)
LEISURE AND COMMUNITY SAFETY
7. CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE
To receive the recommendations of the Leisure and Community Policy and Scrutiny Committee held on 3 June 2008 in relation to the following items on the agenda for the Executive Committee on 21 July 2008.08 07 21 EX i - (07) leis recs (doc)
7a CAPITAL GRANTS
For the Committee to consider a capital grant application from the Watford Piscators, based at Tolpits Community Angling Complex, Rickmansworth.08 07 21 EX i - (7a) cap grant (doc)
7b OLDER PERSONS’ PLAY PARK – LOCATION AND EQUIPMENT RECOMMENDATIONS
The purpose of this report is to detail equipment options for an older persons’ play park as well as options for the location of the proposed facility.08 07 21 EX i - (7b) older persons play park (doc)
8. CAPITAL GRANT – ABBOTS LANGLEY COMMUNITY CENTRE
To consider a capital grant application in respect of this Community Centre.08 07 21 EX i - (08) capital grant application (doc)
9. CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE
To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 10 June 2008 in relation to the following items on the agenda for the Executive Committee on 21 July 2008.08 07 21 EX i - (09) sust env recs (doc)
9a A NEW HOUSING ALLOCATION POLICY AND HERTS CHOICE HOMES SUB-REGIONAL CHOICE BASED LETTING SCHEME
This report introduces a new Housing Allocation Policy proposal and “Herts Choice Homes” – sub-regional choice based letting scheme to replace the existing Housing Policy and officer led process of allocating social housing.
It also proposes a new way of letting properties within the terms of the new policy – through Herts Choice Homes a sub-regional choice based lettings scheme.
The report summarises the results of consultation on the new Housing Allocation Policy and the choice based lettings approach.08 07 21 EX i - (9a) hsg allocs policy (doc)08 07 21 EX i - (9a) hsg allocs policy-app a (doc)08 07 21 EX i - (9a) hsg allocs policy-app b (doc)08 07 21 EX i - (9a) hsg allocs policy-app c (doc)08 07 21 EX i - (9a) hsg allocs policy-app d (doc)
9b THE HOUSING RENEWAL GRANTS (AMENDMENT) (ENGLAND) REGULATIONS 2008 AND THE DISABLED FACILITIES GRANTS (MAXIMUM AMOUNT AND ADDITIONAL PURPOSES (ENGLAND) ORDER 2008
To report on the increase of the maximum Disabled Facilities Grant that must be paid and the new discretion for Local Authorities to impose a limited charge on adapted properties of owner occupiers if it is sold within 10 years.08 07 21 EX i - (9b) hsg renewal grants (doc)
10. PROPOSAL BY POST OFFICE LTD TO CLOSE BRANCH POST OFFICES
To comment on the proposed closures of branch Post Offices at Money Hill Parade, Baldwins Lane, and Little Oxhey Lane.08 07 21 EX i - (10) post office closures (doc)
11. FRITH WOOD CONSERVATION AREA APPRAISAL
To consider the Frith Wood Conservation Area Appraisal document to be adopted as a material consideration in the determination of planning applications.08 07 21 EX i - (11) frith wood conservation area (doc)08 07 21 EX i - (11) frith wood conservation area-app 1 (pdf)08 07 21 EX i - (11) frith wood conservation area-app 2 (doc)
12. HOUSING STOCK TRANSFER REVIEW
This report reviews the process for achieving the Housing Stock transfer and considers continuing implications of the transfer.08 07 21 EX i - (12) stock transfer (doc)
13. ESTABLISHMENT OF SHARED SERVICES FOR HUMAN RESOURCES (HR), INFORMATION AND COMMUNICATIONS TECHNOLOGY (ICT), FINANCE AND REVENUES AND BENEFITS FOR THREE RIVERS DISTRICT COUNCIL AND WATFORD BOROUGH COUNCIL
This report seeks agreement to the arrangements for establishing a joint committee for Three Rivers District Council and Watford Borough Council (“the Councils”) to administer shared services for HR, finance, ICT and revenues and benefits and seeks authorisation for the necessary actions to enable these arrangements to start with effect from 24 July 2008.08 07 21 EX i - (13) joint committee (doc)08 07 21 EX i - (13) draft joint committee agreement-addendum (doc)08 07 21 EX i - (13) draft joint committee agreement -app (doc)
14. CONSIDERATION OF RECOMMENDATIONS FROM THE AUDIT COMMITTEE
To receive the recommendations of the Audit Committee held on 25 June 2008 in relation to the following item on the agenda for the Executive Committee on 21 July 2008.08 07 21 EX i - (14) audit recs (doc)
14a AUDIT & INTERNAL CONTROL – RISK MANAGEMENT STRATEGY
The report recommends to the Council that the Executive Committee updates the Risk Management Strategy.08 07 21 EX i - (14a) risk mngmnt strategy (doc)08 07 21 EX i - (14a) risk mngmnt strategy-app a (doc)
15. REVIEW OF STRATEGIC RISKS
This report gives details of progress against the Risk Treatment Plans for the Strategic Risks identified in the Strategic Plan 2008-11 and any subsequently identified strategic risks.08 07 21 EX i - (15) strategic risks (doc)
15. OTHER BUSINESS - if approved under item 3 above
EXCLUSION OF PRESS AND PUBLIC
If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-
“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraphs 3 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).
LEISURE AND COMMUNITY SAFETY
1. CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY AND SCRUTINY COMMITTEE
To receive the recommendation of the Leisure and Community Policy and Scrutiny Committee held on 3 June 2008 in relation to the following item on the agenda for the Executive Committee on 21 July 2008.
1a WILLIAM PENN LEISURE CENTRE REFURBISHMENT - PROGRESS REPORT
This report updates members on the refurbishment of William Penn Leisure Centre.08 07 21 EX ii - (1a) william penn lc refurb (pdf)
LEISURE AND COMMUNITY SAFETY / PUBLIC SERVICES AND HEALTH
2. CONSIDERATION OF RECOMMENDATION FROM PUBLIC SERVICES AND HEALTH AND LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEES
To receive the recommendations of the Public Services and Health and Leisure and Community Safety Policy and Scrutiny Committees held on 3 June and 5 June 2008 respectively in relation to the following item on the agenda for the Executive Committee on 21 July 2008.
2a GROUNDS MAINTENANCE AND ENVIRONMENTAL MAINTENANCE CONTRACT PROCUREMENT PROCESS
To advise members on the final specifications for the Grounds and Environmental Maintenance contracts and seek approval for the select list of tenderers. (Specification documents will be circulated separately.)
3. CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE
To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 10 June 2008 in relation to the following item on the agenda for the Executive Committee on 21 July 2008.
3a GADE VIEW GARDENS PROGRESS REPORT
To update Members on the delay and redevelopment issues in connection with Gade View Gardens.
4. OTHER BUSINESS - if approved under item 3 above