Constitution Sub-Committee (7pm) - 9 September 2020
NOTICE AND AGENDA
For a virtual/remote meeting to be held at 7pm on Wednesday 9 September 2020.
Members of the Constitution Sub-Committee:
Sarah Nelmes Phil Williams
Matthew Bedford Alex Hayward
Steve Drury Paula Hiscocks
Stephen Giles-Medhurst Stephen Cox
Joanne Wagstaffe Chief Executive
1 September 2020
(The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 made under the Coronavirus Act 2020 enable Council/Committee meetings to be held in a virtual format and enables remote attendance.
The meeting will follow the conclusion of the Extraordinary Policy and Resources Committee meeting and will be virtual/remote meeting in that it will be conducted at no specific location and all participants are at various locations, communicating via audio and online.
The Council welcomes contributions from members of the public to its discussion on Part I agenda items at Committee meetings. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure are provided below:
Members of the public wishing to speak will be entitled to register and identify which Part I report they wish to speak on from the published agenda for the remote meeting. Those who wish to register to speak must do so by notifying the Committee Team by e-mail 48 hours before the meeting. The first 2 people to register (1 for and 1 against) will be sent a link so that they can join the meeting to exercise that right. This will also allow the Committee Team to prepare the speaker sheet in advance of the remote meeting to forward to the Chair of the meeting.
In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part 1 business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.
Recording and reporting the Council's meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.
Please note that the meeting is being held virtually. The Part I business of the meeting will be live streamed at (Link archived)
1. APPOINTMENT OF THE CHAIR OF THE SUB-COMMITTEE
2. APPOINTMENT OF THE VICE-CHAIR OF THE SUB-COMMITTEE
3. APOLOGIES FOR ABSENCE
4. NOTICE OF OTHER BUSINESS
Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.
5. DECLARATION OF INTERESTS
To receive any declarations of interest.
6. REVIEW OF RULE 14 – REPORTS FROM AND QUESTIONS TO THE LEADER OF THE COUNCIL AND LEAD MEMBERS
REPORTS FROM AND QUESTIONS TO THE CHAIRS OF THE AUDIT, PLANNING, LICENSING AND REGULATORY SERVICES COMMITTEES
REVIEW OF RULE 15 QUESTIONS FROM THE PUBLIC
SUUGGESTIONS FOR REVIEW OF RULE 11 ON MOTIONS RULE 16 (RULES OF DEBATE) AND RULE 18 ON PETITONS
To review and recommend changes to Rule 14 of the Council Constitution (Appendices 1, 2 and 3 refers).
To review Rule 15 of the Council Constitution on Questions from the Public (Appendix 4).
To adopt the updated Member/Officer protocol (Appendix 5).
To make suggestions on possible amendments to Rule 11, 16 and 18 to be discussed at a meeting of the sub-committee on 21 September 2020 (Appendix 6).20-09-09-csc-csc-reportappendix-1-current-rule-14appendix-2-rule-14-amends-tracked-changesappendix-3-rule-14-amends-acceptedappendix-4-current-rule-15appendix-5-member-officer-protocolappendix-6-current-rules-11-16-and-18
7. OTHER BUSINESS – If approved under item 3 above.
8. EXCLUSION OF PRESS AND PUBLIC
If the sub-committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-
“that under Section 100A of the Local Government Act 1972 the press and public
be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1-7 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”