Policy and Resources Committee - 25 January 2016
REVISED
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 25 January 2016 at 7.30pm.
Members of the Policy and Resources Committee:-
Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources and Shared Services)
Sara Bedford (Health) Paula Hiscocks
Phil Brading (Public Services) Heather Kenison
Kemal Butt Angela Killick
Stephen Cox Chris Lloyd (Leisure, Community and Wellbeing)
Stephen Giles-Medhurst (Economic Development, Sustainability and Transport) Ralph Sangster
David Sansom
Ty Harris Roger Seabourne (Community Safety)
Martin Trevett (Housing, Planning and Strategic Schemes)
Steven Halls, Chief Executive
15 January 2016
The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.
In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.
Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.
1. APOLOGIES FOR ABSENCE
2. MINUTES
To confirm as a correct record the minutes of the meeting held on 7 December 2015.
15 12 07 PR mins final draft (pdf)3. NOTICE OF OTHER BUSINESS
Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.
4. DECLARATION OF INTERESTS
To receive any declarations of interest.
POLICY
5. CHARGING FOR GARDEN WASTE
To recommend to Members that a charge to residents is introduced to continue with the existing garden waste collection service. (to follow)
16 01 25 PR (05) i charging-for-garden-waste6. BEACON LIGHTING EVENT TO COMMEMORATE THE QUEEN’S 90TH BIRTHDAY – 21 APRIL 2016
Members are asked to consider whether Three Rivers District Council should hold a Beacon Lighting event to commemorate the Queen’s 90th Birthday on 21 April 2016.
16 01 25 PR i (06) beacon-lighting16 01 25 PR i (06) beacon-lighting-app17. HERTFORDSHIRE BUILDING CONTROL PROJECT BUSINESS PLAN
The report summarises the Business Plan and work to date that has been produced for the Hertfordshire Building Control project. The project is a joint venture between seven District Councils in Hertfordshire.
16 01 25 PR i (07) building-control-update8. REVIEW OF GARAGE RENTS
The purpose of this report is to review the current weekly rent rates being charged for the Council’s garage stock. (to follow)
16 01 25 PR i (08) garages16 01 25 PR i (08) appendix-a-garage-sites16 01 25 PR i (08) appendix-b-garage-rent-benchmarking9. SOUTH OXHEY INITIATIVE
This report summarises and seeks approval for the updated SO Initiative Project Plan (PP), specifically the Part I contents. The PP follows the parameters set out in the SO Initiative Project Initiation Document (PID) that was approved by Executive Committee in March 2014.
16 01 25 PR i - (09) SO Initiative Report Part I16 01 25 PR i - (09) SO Initiative Project Mgmt Structure App A16 01 25 PR i - (09) SO Initiative Project Staff Key Tasks App B16 01 25 PR i - (09) SO Initiative Master Programme App C+D16 01 25 PR i - (09) SO Initiative Communications Plan App E10. UPDATE ON THE WORK HUB PROJECT
This report provides an update on the Work Hub, a project to create a shared work space for entrepreneurs, freelancers and homeworkers from Rickmansworth and the surrounding area. It sets out details of the proposal from ‘Wimbletech’, a Community Interest Company, to run and manage the hub. (to follow)
16 01 25 PR i (10) work hub report16 01 25 PR i (10) wimbletech-proposal-app1
11. TRANSFER OF ASSETS FRAMEWORK
At the last joint meeting on Monday 5 October 2015 of this Council and representatives from the Parish Councils, the latter renewed their request for this Council to consider whether it might transfer assets to a third party such as a parish council or community group. Following the meeting, Cabinet requested a framework for considering whether and how to transfer assets to a third party.
16 01 25 PR i (11) transfer-of-assets12. FIXED PENALTY NOTICES
To set the fee for Fixed Penalty Notices for Breach of Community Protection Notices.
To agree the authorised persons for the purposes of issuing a fixed penalty notice under the Public Space Protection Order.
16 01 25 PR i (12) FPN PSPORESOURCES
13. FINANCIAL PLANNING 2016-2019 - INTRODUCTION
This report is an introduction to the four agenda items that follow (to be circulated separately).
16 01 25 PR i (13) introduction-report14. FINANCIAL PLANNING – REVENUE SERVICES
The purpose of this report is to enable the Committee to recommend to Council the service levels and outputs it wishes to see in the medium to long-term and the associated revenue budget. This budget is a component part of the 2016/17 Council Tax calculations (to be circulated separately).
16 01 25 PR i (14) financial planning revenue services report15. FINANCIAL PLANNING CAPITAL INVESTMENT PROGRAMME
The purpose of this report is to enable the Committee to recommend to the Council its capital investment programme, in the light of the available funding (to be circulated separately).
16 01 25 PR i (15) financial-planning-capital-investment-programme16. TREASURY MANAGEMENT
The purpose of this report is to enable the Committee to recommend to Council its Treasury Management Strategy for 2016/17 and 2018/19 (circulated separately).
16 01 25 PR i (16) financial-planning-treasury-management17. FINANCIAL PLANNING – RECOMMENDATIONS
This report enables the Committee to make its recommendations on the financial plans to the Council on 23 February 2016. (to be circulated separately)
16 01 25 PR i (17) financial-planning-recommendationsWORK PROGRAMME
18. WORK PROGRAMME
To agree the Committee’s work programme.
16 01 25 PR i (18) work-prog-report16 01 25 PR i (18) 18 work-prog app19. OTHER BUSINESS - if approved under item 3 above.
20. EXCLUSION OF PRESS AND PUBLIC
If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-
“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1 and 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”
(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)
1. APPLICATION FOR WRITE-OFFS WITHIN REVENUES
The purpose of this report is for Members to consider agreeing to write-off individual ‘Revenues’ debts of £3,000.00 or more where there are no means to recover outstanding debts.
2. SOUTH OXHEY INITIATIVE
This report summarises the updated SO Initiative Project Plan (PP), specifically the Part II contents. The PP follows the parameters set out in the SO Initiative Project Initiation Document (PID) that was approved by Executive Committee in March 2014.
To receive information on the financial implications of the South Oxhey Initiative for the Council.
3. HERTFORDSHIRE BUILDING CONTROL PROJECT BUSINESS PLAN
To consider and agree the Business Plan.
4. LAND REAR OF 78 HIGH STREET, ABBOTS LANGLEY
This report relates to the negotiation of considerations for:
i. The lifting of a restrictive covenant that states the land to the rear of 78 High Street it is only to be used as garden land, and
ii. The allowing a right of way across TRDC land in order for the developer, services and future residents to access The Development.