Policy and Resources Committee - 22 January 2019
REVISED
POLICY AND RESOURCES COMMITTEE
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 22 January 2019 at 7.30pm.
Members of the Policy and Resources Committee:-
Councillors Sara Bedford (Chairman) Chris Lloyd (Vice-Chairman) (Leisure)
Rupert Barnes
Matthew Bedford (Resources and Shared Services) Alex Michaels (Environmental Services)
Angela Killick
David Sansom
Stephen Cox Andrew Scarth (Housing)
Stephen Giles-Medhurst (Economic Development) Roger Seabourne (Community Safety and Partnerships)
Alex Hayward
Paula Hiscocks Martin Trevett (Infrastructure and Planning Policy)
Alison Wall
Steven Halls, Chief Executive
11 January 2019
The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.
In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.
Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.
1. APOLOGIES FOR ABSENCE
2. MINUTES
To confirm as a correct record the Minutes of the Policy and Resources Committee meeting held on 10 December 2018.
18-12-10-pr-final-draft-minutes3. NOTICE OF OTHER BUSINESS
Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.
4. DECLARATION OF INTERESTS
To receive any declarations of interest.
POLICY
5. CREATION OF SUB-COMMITTEES OF POLICY AND RESOURCES COMMITTEE
At the Full Council meeting on 11 December 2018 a motion was passed as follows:
“This Council notes that Councillors have been elected to take decisions for the benefit of local residents and that presently there are a growing number of areas where significant powers have been delegated.
This Council agrees that the decision making process and the decisions themselves should be open to public scrutiny. This can only be done by having public meetings with fully published agendas and public access. Accordingly working parties will no longer be used; all significant decisions will go to an appropriate public committee for deliberation and decision.”
05-19-01-22-pr-i-setting-up-sub-committees6. FIXED PENALTY NOTICES; OFFENCES UNDER SECTION 34(6) RELATING TO SECTION 34(2A) ENVIRONMENTAL PROTECTION ACT 1990 WHICH DEAL WITH THE UNAUTHORISED DISPOSAL OF HOUSEHOLD WASTE BY OCCUPIERS OF DOMESTIC PROPERTY
The purpose of this report is to seek the introduction of FPNs for offences under section 34 (6) relating to section 34 (2A) Environmental Protection Act 1990.
The Environmental Protection (Miscellaneous Amendments) (England and Wales) Regulations 2018 provided that waste enforcement authorities were empowered to issue an FPN for Duty of Care offences and build on the FPNs relating to fly tipping.
The Fixed Penalty Notice (FPN) provides an alternative to prosecution. It allows an individual to discharge liability for a duty of care offence by payment of a financial penalty, ending up with no criminal record and avoiding court proceedings which can be costing for local authorities.
RESOURCES
7. BATCHWORTH DEPOT PID
07-19-01-22-pr-i-pid-lite_batchworth-depot-updated-ver-2-1-09-01-20198. FINANCIAL PLANNING 2019-2022
This report is an introduction to the three agenda items that follow.
08-19-01-22-pr-i-financial-planning-introduction-report-final9. FINANCIAL PLANNING – REVENUE SERVICES
The purpose of this report is to enable the Policy and Resources Committee to recommend to the Council the medium term revenue budgets. The report is the first of three that are covered together under the recommendations report at Item 11 on this agenda
09-19-01-22-pr-i-financial-planning-revenue-services-final10. FINANCIAL PLANNING – CAPITAL STRATEGY AND THE TREASURY MANAGEMENT POLICY
The purpose of this report is to enable the Policy and Resources Committee to recommend to the Council its capital strategy and treasury management policy over the medium term (2018-22). This report is the second of three that is covered under the recommendations report at Item 11 on this agenda.
11. FINANCIAL PLANNING - RECOMMENDATIONS
This report enables the Committee to make its recommendations on the Council’s Revenue and Capital budgets and Treasury Management Policy for the period 2019-22 (medium term) to Council on 26 February 2019.
11-19-01-22-pr-i-financial-planning-recommendations-final12. WORK PROGRAMME
To receive the Committee’s work programme.
12-19-01-22-pr-i-work-programme-report12-19-01-22-pr-work-programme-app-updated13. OTHER BUSINESS – If approved under Item 3 above
13a. EXEMPTION FROM PROCUREMENT PROCEDURE RULES
To receive a report on an exemption from Procurement Procedure Rules with regard to the Heritage Lottery Fund Restoration Tender.
13a-19-01-22-pr-i-exemption-from-procurement14. EXCLUSION OF PRESS AND PUBLIC
If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-
“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs (1 -7) of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”
(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)