Audit Committee - 29 March 2022

UPDATED

AUDIT COMMITTEE

NOTICE AND AGENDA

For a meeting to be held at Three Rivers House, Northway, Rickmansworth, WD3 1RL on Tuesday 29 March 2022 at 7.30pm.

Members of the Audit Committee:-

Councillors:-      Margaret Hofman (Chair)

Ruth Clark

Tony Humphreys

Alison Wall      Keith Martin (Vice-Chair)

David Coltman

Joan King

Joanne Wagstaffe, Chief Executive

21 March 2022

The Council welcomes contributions from Members of the public to its discussion on agenda items at Committee meetings.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.

Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on the item at that next meeting of the Committee.  Details of the procedure are provided below:

Members of the public wishing to speak will be entitled to register and identify which report they wish to speak on from the published agenda for the meeting.  Those who wish to register to speak must do so by notifying the Committee team by e-mail ( CommitteeTeam@threerivers.gov.uk ) 48 hours before the meeting. This will allow the Committee Team to prepare the speaker sheet in advance of the meeting to forward to the Chair of the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part 1 business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

1.  APOLOGIES FOR ABSENCE

To receive any apologies for absence.

2.  MINUTES

21-12-07-minutes-final

To confirm as a correct record the minutes of the Audit Committee Meeting held on Thursday 7 December 2021.

3.  NOTICE OF ANY OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with special circumstances that justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items

4.  DECLARATION OF INTERESTS

To receive any declarations of interest.

5.  STATEMENT OF ACCOUNTS

This report sets out the latest position for the finalisation and audit of the Statement of Accounts for 2019/20 and 2020/21 and the preparation for the production of the Statement of Accounts for 2021/22.

The report also sets out the process for the setting and adoption of Accounting Policies for 2021/22.

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6.  VERBAL UPDATE FROM THE EXTERNAL AUDITORS

7.  REVIEW OF RISK MANAGEMENT ARRANGEMENTS

This report summarises the Council’s risk management arrangements and includes revised Risk Registers for each service

07-22-03-29-ac-i-review-of-risk-management07i-22-03-29-ac-i-review-of-risk-management-appendix-1-risk-management-strategy07ii-22-03-29-ac-i-review-of-risk-management-appendix-2-summary-risk-registers-2022-2025-07iii-22-03-29-ac-i-review-of-risk-management-appendix-2a-risk-registers-2022-2025-.pdf (pdf)

8.  SIAS INTERNAL AUDIT PLANS 2022/23

Members are recommended to approve the proposed Three Rivers District Council and Shared Services 2022/23 Internal Audit Plans

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8a. SIAS 2021/22 PROGRESS REPORT

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9.  FINANCIAL AND BUDGETARY RISKS

This report advises the Committee on the latest position in respect of the evaluation of financial risks facing the Council for discussion and any recommendations or comments they wish to make.

09-22-03-29-ac-i-financial-budgetary-risks-report09i-22-03-29-ac-i-financial-budgetary-risks-app.

10.  COMMITTEE WORK PROGRAMME

To receive the Committee’s work programme.

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11.  ANY OTHER BUSINESS

12.  EXCLUSION OF THE PRESS AND PUBLIC

If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms

“that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs 1 to 7 of Part 1 of Schedule 12A to the Act”.

1. OTHER BUSINESS – if approved under item 3 above

General Enquiries to the Committee Team at  CommitteeTeam@threerivers.gov.uk