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Annual Council - 9 June 2020

Virtual meeting with remote access09th June 2020

The protocol for the virtual annual council meeting can be accessed here.

 

To:      ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL

 

You are hereby summoned to a Virtual Annual Meeting of the Council on Tuesday 9 June 2020 at 7.30pm for the purpose of transacting the under mentioned business:-

Please note that the meeting is being held virtually. The business of the meeting will be live streamed using the link as detailed below –

 https://aisapps.sonicfoundry.com/AuditelScheduler/Player/Index/?id=8fc00e5f-fdea-493b-8d32-52f3e299d80f&presID=8673056d5b4240ada22f00c849b13c1b1d

This is the new live stream link provided on 3/6/20

 

1. ELECTION OF CHAIR OF THE COUNCIL

To elect the Chair of the Council for the Local Government Year 2020/2021 in accordance with the procedure agreed by Council on 8 March 1998 (Minute 229/88) and 19 April 1988 (Minute No 398/88) and on the point’s scheme.

To receive the nomination for the Chair of Council.

 -01-20-05-19-cl-i-election-of-chair

 

2. CHAIR ELECT

The Chair Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.

 

NEW CHAIR OF COUNCIL TO TAKE THE SEAT AS CHAIR

 

3. VOTE OF THANKS TO RETIRING CHAIR

The retiring Chair to reply.

 

4. APPOINTMENT OF VICE-CHAIR OF THE COUNCIL

To elect the Vice-Chair of the Council for the Local Government Year 2020/2021.

 

5. VICE-CHAIRMAN ELECT

The Vice-Chair Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.

 

6. APOLOGIES FOR ABSENCE

 

7. THREE RIVERS DISTRICT COUNCIL HEALTH AND SAFETY POLICY STATEMENT 2020/21

 -07-20-06-09-cl-i-hs-policy_statement-revised-april-2020

 

8.  RECOMMENDATIONS OF THE POLICY AND RESOURCES COMMITTEE 9 March 2020

Minute - PR84/19 BUDGET MONITORING – MONTH 10 (January)

p&r-i-budget-monitoring-period-10-report

p&r-i-budget-management-report-period-10-with-commercial

RECOMMEND:

That the following revenue and capital budget variations be approved and incorporated into the three-year medium-term financial plan:-

Variance

2019/20

£

2020/21

£

2021/22

£

2022/23

£

Revenue - (Favourable)/ Unfavourable

(112,370)

0

0

0

Capital - Increase / (Decrease)

(2,562,815)

2,401,445

0

0

 

Minute - PR85/19 - FINAL SERVICE PLANS 2020-2023 - to view the service plans please use the weblink below the P&R agenda on 9 March 2020  - agenda item 8

https://www.threerivers.gov.uk/meeting/policy-and-resources-committee-9-march-2020

Legal

Committee

Elections

Finance

Corporate Services

Customer Service Centre

Revenue and Benefits

Property Services

Economic Development and Sustainability (only with regard to the Local Plan)

 

RECOMMEND:

That the final service plans be approved.

 

9. RECOMMENDATIONS OF THE SERVICE COMMITTEES

To view the service plans and the Review of School Public Spaces Protection Order reports (items 6 and 8) please see the weblink below:

https://www.threerivers.gov.uk/meeting/leisure-environment-and-community-committee-11-march-2020

To receive the recommendations from the Leisure, Environment and Community Committee held on 11 March 2020

Minute - LEC 44/19 SERVICE PLANNING 2020/2023

To agree the following Service Plans:

  • Leisure and Landscape, Environmental Protection, Community Partnerships

 

Minute -  LEC 46/19 Review of School Public Spaces Protection Order

  • that the PSPO be discharged as soon as possible.
  • to delegate responsibility to the Chief Executive to amend the Constitution to reflect the discharge of the PSPO.

 

To receive the recommendations from the Infrastructure, Housing and Economic Development Committee held on 17 March 2020

To view the service plans (item 7) please see the weblink below

https://www.threerivers.gov.uk/meeting/infrastructure-housing-and-economic-development-committee-17-march-2020

Minute - IHED 42/18 SERVICE PLANNING 2020/2023

To agree the following Service Plans:

  • Economic Development and Sustainability, Housing, Regulatory Services

 

10. MINUTES

To confirm as a correct record the Minutes of the meeting of the Council held on 25 February 2020.

 20-02-25-cl-minutes-final-draft

 

11. CHAIRMAN’S ANNOUNCEMENTS

 

12. APPOINTMENT OF THE LEADER OF THE COUNCIL

 

13.  APPOINTMENT OF DEPUTY LEADER OF THE COUNCIL

 

14.  APPOINTMENT OF LEAD MEMBERS

 

To appoint the Lead Members for:

Resources and Shared Services (Policy and Resources)

Transport and Economic Development (Infrastructure, Housing and Economic Development)

Infrastructure and Planning Policy (Infrastructure, Housing and Economic Development)

Housing (Infrastructure, Housing and Economic Development)

Leisure (Leisure, Environment and Community)

Environmental Services and Sustainability (Leisure, Environment and Community)

Community Safety and Partnerships (Leisure, Environment and Community)

 

The Chairmanship of the two Service Committees will be split between the three Lead Members who will be preside at two meetings of the Service Committees each year with the other two acting as his/her Vice-Chair when not in the Chair.

 

In accordance with the Council Constitution these Members are appointed to the Policy and Resources Committee (see item 15a)

 

15. APPOINTMENT OF POLICY AND RESOURCES, PLANNING, REGULATORY SERVICES, LICENSING, INFRASTRUCTURE, HOUSING AND ECONOMIC DEVELOPMENT, LEISURE, ENVIRONMENT AND COMMUNITY, AUDIT, COUNCIL TAX SETTING COMMITTEES

 -15-20-06-09-cl-i-appt-of-committees

 copy-of-annual-council-spreadsheet-003--1

 

15a To appoint to the Policy and Resources Committee

To appoint Members to serve on the Policy and Resources Committee in accordance with the Council Constitution to include the Leader of the Council and the 7 Lead Members as appointed in Item 14 above.

 See report above under item 15

 

15b To appoint Members to the Planning, Regulatory Services, Licensing, Infrastructure, Housing and Economic Development, Leisure, Environment and Community, Audit and Council Tax Setting Committees

 See report above under item 15

 

15c To appoint substitute Members:

  • All Members to act as substitutes on the Council Committees excluding the Licensing Committee.
  • To appoint named substitute members to the Planning Committee (7 for Liberal Democrat Group, 3 for Conservative Group and 1 for Labour Group) in accordance with the Terms of the Reference of the Committee.

 See report above under item 15

 

16. APPOINTMENT OF CHAIRS AND VICE-CHAIRS

In accordance with Procedure Rule 29, to appoint the Chair and Vice-Chair of the Planning, Regulatory Services, Licensing, Audit and Council Tax Setting Committees.

 

17. STANDARDS REGIME

Members’ Panel to deal with Code of Conduct Complaints

To reconstitute this Panel to deal with Code of Conduct Complaints against District and Parish Councillors under the stages agreed at the Executive Committee on 2 April 2012 (Minute EX104/11).

Membership

The Panel will consist of Group Leaders (or their nominees).

 

18.  APPOINTMENTS COMMITTEE

To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon. The Committee is subject to the Rules governing proportionality.

 

19.  APPOINTMENT OF OTHER COUNCIL BODIES

 -19-20-06-09-cl-i-appt-of-other-council-bodies

 

20.  APPOINTMENT OF THE CHAIRS AND VICE-CHAIRS FOR EACH OF THE LOCAL AREA FORUMS

 -20-20-06-09-cl-i-appt-of-laf-chair-vice-chair

 

21.  APPOINTMENTS TO OUTSIDE BODIES

 -21-20-06-09-cl-i-outside-bodies-report

 

22.  PENSIONERS CHAMPION

 

23.  YOUNG PERSONS’ CHAMPION

 

24.  MEMBER TRAINING CHAMPION

 

25.  INDEPENDENT PANEL ON MEMBERS’ ALLOWANCES

Council is requested to reconstitute the Independent Panel to review Members’ allowances.

 

26.  APPOINTMENT OF INDEPENDENT PERSON

 -26-20-06-09-cl-i-extend-apt-of-independent-member

 

27.  START TIME FOR 14 JULY 2020 COUNCIL MEETING

Chairman to propose to Council that Rule 1(7) the start time for the Full Council meeting be amended for just the 14 July 2020 Council meeting to 7pm.

 

28.  ADVANCE NOTICE OF DATE AND TIME OF RECONVENED MEETING IN THE EVENT THAT THERE ARE ANY ISSUES WITH LIVESTREAMING

Thursday 11 June at 7pm 

 

Joanne Wagstaffe

Chief Executive

1 June 2020

 

 

General Enquiries: CommitteeTeam@threerivers.gov.uk