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Policy and Resources Committee - 9 December 2019

Penn Chamber, Three Rivers House09th December 2019

REVISED

NOTICE AND AGENDA

 

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 9 December 2019 at 7.30pm.

 

Members of the Policy and Resources Committee:-

 

Councillors Sara Bedford (Chairman) (Local Plan)

Chris Lloyd (Vice-Chairman) (Leisure)

Matthew Bedford (Resources and Shared Services)

Phil Williams (Environmental Services and Sustainability)

David Sansom

 

Stephen Cox

Andrew Scarth (Housing)

 

Steve Drury (Infrastructure & Planning Policy)

Stephen Giles-Medhurst (Transport and Economic Development)

Roger Seabourne (Community Safety and Partnerships)

Alison Wall

 

Alex Hayward

Reena Ranger

 

 

David Hill, Interim Chief Executive

29 November 2019

 

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

 

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

 

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

 

1.   APOLOGIES FOR ABSENCE

 

2.   MINUTES

To confirm as a correct record the Minutes of the Policy and Resources Committee meeting held on 4 November 2019.

 19-11-04-draft-pr-mins

 

3.   NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

 

4.   DECLARATION OF INTERESTS

 

To receive any declarations of interest.

 

POLICY

 

5.  BUSINESS RATES POOLING

To seek approval to enter into a business rates pool with Hertfordshire County Council (HCC) and a number of other Districts within the County for 2020/21.

 19-12-09-pr-i-business-rates-pooling-report

-05-19-12-09-pr-i-business-rates-pooling-agreement-appa

RESOURCES

 

6.   EXEMPTION FROM PROCUREMENT PROCEDURE RULES – MULTI USE GAMES AREA REFURBISHMENT, HORNHILL RECREATION GROUD, MAPLE CROSS

To advise Members that an exemption to the Procurement process was approved by the Director of Community and Environmental Services under the Limited Market exemption as permitted by the Council’s Constitution.

 -06-19-12-09-pr-i-exemption-from-procurement-procedures

 

7.   STRATEGIC, SERVICE AND FINANCIAL PLANNING 2020-2023

This report enables the Committee to comment on its draft service plans and the growth bids from the Service Committees.

 -07-19-12-10-pr-i-service-plans-report-sc-growth-bids

 

Draft Service Plans

app-1_legal-service-plan-2020-23-draft

app-1_committee-services-draft-service-plan2020-23

app-1_csc-service-plan-template-2020-23

app-1_corporate-services-service-plan-2020-2023

app-1_elections-draft-service-plan-2020-2023

app-1-property-services-service-plan-2020-23_draft

app-1_draft-economic-and-sustainable-development-service-plan-2020-23 (only items with regard to Local Plan under the remit of the Committee)

 app-1_finance-service-plan-2020-23-draft

app1-_revs-and-bens-service-plan-2020-23_draft

 

Growth Bids from the Service Committees:

app-2_pid_opm-tree-health_leisure

app-2_pid_watersmeet-stage-lighting-replacement_leisure

app2_pid_lite_watersmeet-roof-access-2020-2021-final

app2_pid_asb-casework-management-system_community-partnerships

app-2_pid_pcso_community-partnerships

app2_pid_corporate-climate-change-officer

app-2_pid_gis-officer_regulatory

app-2_pid-lone-working-devices

 

Growth Bids scoring sheet and scheme for Prioritising revenue growth

app-3_pid-scoring-sheet-2019_consensus-update

app-3_scheme-for-prioritising-revenue-growth

 

8.  WORK PROGRAMME

To receive the Committee’s work programme.

 -08-19-12-09-pr-i-work-programme-report

19-12-09-pr-i-work-programme-app

 

9.  OTHER BUSINESS – If approved under Item 3 above

 

9a.  Petition: COMMUNITY INFRASTRUCTURE LEVY

To note receipt of a petition.  The reason the petition will only be received is because of the Purdah period which the Council must comply with following the announcement of the General Election on 12 December 2019. The petition will be formally received at the 21 January 2020 meeting.

 

10. EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

 

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1 to 7 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 (Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

 

 1.   OTHER BUSINESS – If approved under item 3 above.