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Policy and Resources Committee - 7 September 2020

Virtual meeting by remote access07th September 2020

POLICY AND RESOURCES COMMITTEE

NOTICE AND AGENDA

 

For a virtual/remote meeting to be held on Monday 7 September 2020 at 7.30pm

 

Members of the Policy and Resources Committee:-

Councillors

 

Sarah Nelmes (Chair) (Local Plan) 

Chris Lloyd (Leisure)

 

 

Matthew Bedford (Vice-Chair) (Resources & Shared Services)

Andrew Scarth (Housing)

Reena Ranger

 

Stephen Cox

Steve Drury (Infrastructure &

Planning Policy)

Roger Seabourne

(Community Safety 

& Partnerships)

 

Stephen Giles-Medhurst

(Transport & Economic Development)

Alex Hayward

Alison Wall

Phil Williams

(Environmental

Services & Sustainability)

 

Paula Hiscocks

 

 

Joanne Wagstaffe Chief Executive

27 August 2020

 

(The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 made under the Coronavirus Act 2020 enable Council/Committee meetings to be held in a virtual format and enables remote attendance.

The meeting starts at 7.30pm and will be virtual/remote meeting in that it will be conducted at no specific location and all participants are at various locations, communicating via audio and online.

The Council welcomes contributions from members of the public to its discussion on Part I agenda items at Committee meetings.   Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure are provided below:

Members of the public wishing to speak will be entitled to register and identify which Part I report they wish to speak on from the published agenda for the remote meeting. Those who wish to register to speak must do so by notifying the Committee Team by e-mail 48 hours before the meeting. The first 2 people to register (1 for and 1 against) will be sent a link so that they can join the meeting to exercise that right. This will also allow the Committee Team to prepare the speaker sheet in advance of the remote meeting to forward to the Chair of the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part 1 business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person. 

Recording and reporting the Council's meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

 

Please note that the meeting is being held virtually. The business of the meeting will be live streamed at –

https://aisapps.sonicfoundry.com/AuditelScheduler/Player/Index/?id=a51b6000-a11c-40f2-9e04-36ac74bb53e5&presID=dd9522ab32ae4cd29d8013799c64cd8f1d

  

The virtual meeting protocol can be found below:

protocol-for-virtual-committee-meetings-may-2020

 

1.    APOLOGIES FOR ABSENCE

 

2.    MINUTES

To confirm as a correct record the Minutes of the Policy and Resources Committee meeting held on 20 July 2020 and the Minutes of the Extraordinary Policy and Resources Committee meetings held on 24 August 2020 and 1 September 2020.

20-07-20-pr-final-draft-mins

20-08-24-pr-final-mins-draft

20-09-01-pr-extra-draft-mins

 

3.    NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

 

4.    DECLARATION OF INTERESTS

To receive any declarations of interest.

 

POLICY

5.    LOCAL PLAN

The Local Plan Sub Committee (LPSC) has considered a number of reports on draft policies for inclusion in the new Local Plan. This report brings together the recommendations from the LPSC meeting of the 25 September 2019 and 2 July 2020 for approval by the Policy and Resources Committee.

 -05-20-09-07-pr-i-lpsc-local-plan-recommendations-report

-05-20-09-07-pr-i-lpsc-affordable-housing-policy-app1

-05-20-09-07-pr-i-lpsc-housing-mix-type-policy-app2

-05-20-09-07-pr-i-parking-policy-app3

-05-20-09-07-pr-i-parking-standards-app4

-05-20-09-07-pr-i-whole-district-map-app5

 

6.    LOCAL PLAN SUB-COMMITTEE

To receive the recommendation from the Local Plan sub-committee meeting held on 27 August 2020 on the Local Plan Update: Local Development Scheme.  The recommendation from the Local Plan sub-committee meeting will be provided after the meeting.

-06-20-09-07-pr-i-local-development-scheme-2020-report

-06-20-09-07-pr-i-appendix-1-local-development-scheme-2020

 

7.    CHORLEYWOOD NEIGHBOURHOOD DEVELOPMENT PLAN: PROGRESS TO REFERENDUM

The purpose of this report is to enable the Policy and Resources Committee to consider recommending to Full Council that the Chorleywood Neighbourhood Development Plan, as modified by the Examiner, proceed to public referendum on 6 May 2021.

 -07-20-09-07-pr-i-chorleywood-neighbourhood-plan-report

-07-20-09-07-pr-i-cwnp-independent-examiner-s-report-app1

-07-20-09-07-pr-i-cwnp-chorleywood-ndp-referendum-version-app2

-07-20-09-07-pr-i-cwnp-final-modified-policies-app3

 

8.    COUNCIL CALENDAR OF MEETINGS 2022/23

To consider the draft Calendar of Meetings for the Local Government Year 2022/23.

-08-council-calendar-of-mtgs-2022-23-report

-08-council-mtgs-calendar-2022-2023-app

 

9.    REFUGEE MOTION FUNDING

If Full Council agree the motion for the Council to accept more refugees, there is a requirement for an additional £20,000 per year to be provided to Housing Services. If agreed, it is requested that this resource is provided by way of a part-time resource.

-09-20-09-07-pr-i-refugee-funding-report 

 

10.   REVISED TERMS OF REFERENCE – THREE RIVERS LOCAL STRATEGIC PARTNERSHIP

This report seeks the adoption of the revised terms of reference for the Three Rivers Local Strategic Partnership Board by Policy and Resources Committee.

-10-20-09-07-pr-i-lsp-board-tor 

RESOURCES

11.   EXEMPTION FROM PROCUREMENT PROCEDURE – REVIEW OF BUILDING CONTROL STATUTORY SIGNOFF PROCEDURES

To advise Members that an exemption to the procurement process was approved by the Director of Community and Environmental Services under the Limited Market exemption as permitted by the Council’s Constitution for the provision of services by Capita to undertake a review of the Building Control statutory sign off procedures.

-11-20-09-07-pr-i-exemption-from-procurement-procedures

 

12.   COMMUNITY AND VOLUNTARY SECTOR INFRASTRUCTURE SUPPORT

The community focussed partnership work that is taking place in response to Covid-19 has developed a good working relationship between the District Council and local voluntary organisations, places of worship and Covid-mutual aid groups.

As part of Three Rivers District Council recovery plan, the Reassurance strand was identified to tackle a number of issues as a result of Covid-19. This includes two areas of work, Community Protection and Community Engagement.

Subsequently, this formed part of the service restoration plan and was identified as a priority 1 area of work. Priorities 1, 2 and 3 were agreed at the Covid-19 sub-committee 21 July 2020, however, resource is required for this strand of work.

Therefore we are now proposing to develop a longer term Service Level Agreement (SLA) between Three Rivers District Council and Watford and Three Rivers Trust (W3RT) to continue to progress this line of work to deliver and support our recovery plans as a priority 1 area.

A long term agreement will strengthen partnership working across the district, identify continuing and emerging needs as well as provide reach to local communities and vulnerable residents during local outbreaks or a second wave of Covid-19 over the next 6 months.

-12-20-09-07-pr-i-w3rt-sla

 

 13.   COVID-19 RESPONSE SUB-COMMITTEE

To receive the recommendations from the Covid-19 Response sub-committee meeting held on 3 September 2020.  The link to the agenda papers is provided below.

 https://www.threerivers.gov.uk/meeting/covid-19-response-sub-committee-3-september-2020

The recommendations from the sub-committee meeting are as follows:

1. SERVICE RESTORATION PRIORITIES

The Covid 19 Response sub-committee recommends the report and appendix 1 Service Restoration Priorities to the Policy and Resources Committee for adoption.

-05-20-09-03-i-c19rsc-app-1-service-restoration-priority-ratings

 

2.  SERVICE RESTORATION RESOURCES AND TARGET DATE

That the Covid-19 sub-committee recommends the report and appendix 1 Service Restoration - Resources and Target Date to be Fully Restored Document to Policy and Resources Committee for adoption.

-06-20-09-03-service-restoration-report-resources-and-target-date-001-1

-06-20-09-03-service-restoration-resources-and-target-date-app1-002--1

 

14.   CORPORATE FRAMEWORK, SERVICE AND FINANCIAL PLANNING 2021- 2024

The purpose of this report is to seek agreement to the process whereby the Council will determine its three-year medium-term strategic plan for 2021-2024, the related service plans, and the allocation of financial resources to achieve them.

-14-20-09-07-pr-i-2021-24-corporate-service-financial-planning-report

 

15.   BUDGET MONITORING – PERIOD 4 (JULY)

Budget monitoring report is a key tool in scrutinising the Council’s financial performance. It is designed to provide an overview to all relevant stakeholders. It is essential that the council monitors its budgets throughout the year to ensure that it is meeting its strategic objectives and that corrective action is taken where necessary.

This report seeks approval to a change in the Committee’s 2020 - 2023 medium-term revenue financial plan. The report shows the Council’s overall consolidated medium term financial plan for both revenue and capital.

-15-20-09-07-pr-i-budget-monitioring-report-period-4 

-15-20-09-07-pr-i-budget-management-report-period-4

 

16.   WEST HERTS CREMATORIUM JOINT COMMITTEE – LOAN AGREEMENT

To seek Council approval for Three Rivers as one of the partner authorities of the West Herts Crematorium Joint Committee, to enter into a loan facility agreement with Dacorum Borough Council for a loan facility of £6 million as part funding towards a c.£8 million development of a new crematorium in Hemel Hempstead.

Also to seek Council approval to sign a Deed of Contribution and Indemnity with all five partner authorities of the West Herts Crematorium Joint Committee and thereby underwriting one fifth of the loan should the joint committee default on repayment of the loan.

-16-20-09-07-pr-i-whc-report 

 

17.   WORK PROGRAMME

To receive the Committee’s work programme.

-17-20-09-07-pr-i-work-programme-report

-17-20-09-07-pr-i-work-programme-app

 

18.   OTHER BUSINESS – If approved under Item 3 above

 

19.   EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraph 7 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

 

1.   THREE RIVERS COMMUNITY SAFETY PARTNERSHIP HATE CRIME ACTION PLAN 2020-21

This report seeks the approval of the Policy and Resources Committee of the Three Rivers Community Safety Partnership Hate Crime Action Plan 2020-21.

 

2.   OTHER BUSINESS – If approved under item 3 above.

 

 General Enquiries: Committeeteam@threerivers.gov.uk