Policy and Resources Committee - 13 September 2021

NOTICE AND AGENDA

For a meeting to be held on Monday 13 September 2021 at 7.30pm in the Penn Chamber, Three Rivers, Northway, Rickmansworth.

Members of the Policy and Resources Committee:-

Councillors

Sarah Nelmes (Chair)      Chris Lloyd (Leisure)

Dominic Sokalski (Vice-Chair) (Resources & Shared Services)      Andrew Scarth (Housing)

Reena Ranger OBE

Stephen Cox

Matthew Bedford (Infrastructure & Planning Policy)      Roger Seabourne (Community Safety & Partnerships)

Stephen Giles-Medhurst (Transport & Economic Development)

Alex Hayward      Debbie Morris

Phil Williams (Environmental Services, Climate Change & Sustainability)

Paula Hiscocks

Joanne Wagstaffe Chief Executive

3 September 2021

The Council welcomes contributions from members of the public to aid discussions on agenda items at the Policy and Resources Committee meetings. Details of the procedure are provided below:

For those wishing to speak:

Members of the public will be entitled to register and identify which report(s) they wish to speak on from the published agenda for the meeting.  Those who wish to register to speak should notify the Committee team by e-mail ( CommitteeTeam@threerivers.gov.uk ) 48 hours before the meeting. The first 2 people to register on any report (one for and one against) will be sent details on the requirements for attending the meeting.  Registering 48 hours before the meeting will allow the Committee Team time to prepare the speaker sheet in advance of the meeting. In preparation for the meeting we ask that all speakers register by 2pm on the day of the meeting (Monday 13 September 2021).

Please note that contributions will be limited to no more than three minutes.

Please note that, in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will be given the right to speak on that item at the next meeting of the Policy and Resources Committee.

For those wishing to observe the meeting:

To ensure that the meetings are held safely during Coronavirus the Council are limited on the number of people who can observe the meetings.  To secure one of the places as an observer, please contact the Committee Team by email at CommitteeTeam@threerivers.gov.uk  48 hours in advance of the meeting taking place.  Owing to the need to prepare for the meeting we are not able to accept registrations to observe the meeting after 2pm on the day of the meeting (Monday 13 September 2021).

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance.  This will include the Human Rights Act, the Data Protection Legislation and the laws of libel and defamation.

The Policy and Resources Committee meeting will not being broadcast/livestreamed but an audio recording of the meeting will be made.

1.         APOLOGIES FOR ABSENCE

2.         MINUTES

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To confirm as a correct record the Minutes of the Policy and Resources Committee meeting held on 19 July 2021.

3.         NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.         DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5.       CALENDAR OF MEETINGS

To consider the draft Calendar of Meetings for the Local Government Year 2023/24

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6.      SOUTH WEST HERTS JOINT STRATEGIC PLAN – STATEMENT OF COMMON GROUND AND STATEMENT OF COMMUNITY INVOLVEMENT

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To seek Council’s agreement to a Statement of Common Ground (SCG) and an agreement to consult on a draft Statement of Community Involvement (SCI) to support the preparation of a Joint Strategic Plan (JSP) for South West Hertfordshire

7.     ANTI SOCIAL BEHAVIOUR POLICY 2021

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The Anti-Social Behaviour (ASB) Policy expired in 2019, and therefore has now been updated and reviewed. The new draft policy is attached at Appendix A.  The policy was under review in early 2020 but the impact on the service due to COVID meant that the review was delayed until 2021.

This has been consulted on internally and with key partner agencies working on anti-social behaviour including the Police, Hertfordshire County Council, Watford Community Housing Trust and Thrive Homes.

8.      LIVESTREAMING MEETINGS AND ABILITY TO HOLD HYBRID MEETINGS

Item deferred

RESOURCES

9.      EXEMPTION FROM PROCUREMENT PROCEDURE RULES

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To advise Members that an exemption to the Procurement process was approved by the Head of Finance under the Exceptional Circumstances exemption as permitted by the Council’s Constitution.

10.     CORPORATE FRAMEWORK, SERVICE AND FINANCIAL PLANNING 2022- 2025

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The purpose of this report is to seek agreement to the process whereby the Council will determine its three-year medium-term Corporate Framework for 2022-2025, the related service plans, and the allocation of financial resources to achieve them.

11.    BUDGET MONITORING QUARTER 1

Budget monitoring report is a key tool in scrutinising the Council’s financial performance. It is designed to provide an overview to all relevant stakeholders. It is essential that the council monitors its budgets throughout the year to ensure that it is meeting its strategic objectives and that corrective action is taken where necessary.

This report seeks approval to a change in the Council’s 2021 - 2024 medium-term revenue financial plan. The report shows the Council’s overall consolidated medium term financial plan for both revenue and capital.

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12.    WORK PROGRAMME

To receive the Committee’s work programme.

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13.     OTHER BUSINESS – If approved under Item 3 above

14.     EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1 to 7 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.  OTHER BUSINESS – If approved under item 3 above.

For any enquires on the agenda please email Committee Services at  committeeteam@threerivers.gov.uk