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Audit Committee - 27 September 2018

Penn Chamber, Three Rivers House27th September 2018

NOTICE AND AGENDA

 

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Thursday 27 September 2018 at 7.30pm.

 

Members of the Audit Committee:-

 

Councillors:-

Keith Martin (Chairman)

Marilyn Butler

Joanna Clemens

David Coltman

Steve Drury

 

Sarah Nelmes (Vice Chairman)

Margaret Hofman

Joan King

Joy Mann

 

Steven Halls, Chief Executive

19 September 2018

 

The Audit Committee welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

 

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

 

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Legislation and the laws of libel and defamation.

 

  1. APOLOGIES FOR ABSENCE

 

  1. MINUTES

           

To confirm as a correct record the minutes of the Audit Committee Meeting held on 24 July 2018 and the Reconvened Audit Committtee meeting held on 31 July 2018.

18-07-24-final-draft-mins

18-07-31-final-draft-mins

 

  1. NOTICE OF ANY OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 30 to be announced,

together with special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

 

  1. DECLARATION OF INTERESTS

 

To receive any declarations of interest.

 

  1. RISK MANAGEMENT STRATEGY

          This report proposes that a revised Risk Management Strategy be recommended to the Policy and Resources Committee.

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-05-18-09-27-i-ac-risk-management-strategy-app-1

 

  1. FINANCIAL RISK REGISTER

This report advises the Committee on the latest position in respect of the evaluation of financial risks facing the Council for discussion and any recommendations/ comments they wish to make.

 -06-18-09-27-i-ac-financial-risks-register

-06-18-09-27-i-ac-copy-of-trdc-risk-register-budgetary-risks-2

 

  1. INTERNAL AUDIT PROGRESS REPORT

          This report gives details of the progress made in delivering the internal audit plan and implementing the recommendations of the internal auditor.

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-07-1-18-09-27-i-internal-audit-progress-report-2017-18-app-1

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  1. SIAS BOARD ANNUAL REPORT 2017/18

This report presents the annual SIAS Board report that was approved by the SIAS Board in June.

 -08-18-09-27-i-ac-sias-covering-report-annual-report

-08a-18-09-27-i-ac-sias-annual-board-report-2017-18

 

  1. EXTERNAL AUDITORS ANNUAL AUDIT LETTER 2017/18

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  1. UPDATE ON STAFF VACANCIES

This report gives details of the current vacancies and the action being taken with each. The report also outlines the Academy approach used within Customer Service Centre (CSC) and how this has supported recruitment to vacant posts within Three Rivers District Council.

-10-18-09-27-i-ac-staff-vacancies

-10-18-09-27-i-ac-appendix-1-copy-of-trdc-vacancies-for-audit

 

11.   COMMITTEE’S WORK PROGRAMME

           To review and make necessary changes to the Audit Committee’s Work Programme.

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12.    ANY OTHER BUSINESS

 

13.    EXCLUSION OF THE PRESS AND PUBLIC

            If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms

           

            “that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act”.

 

  1. OTHER BUSINESS – if approved under item 3 above