Policy and Resources Committee - 7 December 2015
Penn Chamber, Three Rivers House, Northway, Rickmansworth WD3 1RL07th December 2015
REVISED NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 7 December 2015 following the conclusion of the Extraordinary Council meeting.
Members of the Policy and Resources Committee:-
Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources and Shared Services)
Sara Bedford (Health)
Phil Brading (Public Services)
Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)
Chris Lloyd (Leisure, Community and Wellbeing)
Roger Seabourne (Community Safety)
Martin Trevett (Housing, Planning and Strategic Schemes)
Steven Halls, Chief Executive
27 November 2015
The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.
In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.
Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.
1. APOLOGIES FOR ABSENCE
To confirm as a correct record the minutes of the meeting held on 21 September 2015 and the Extraordinary meetings held on 13 October 2015 and 2 November 2015.
3. NOTICE OF OTHER BUSINESS
Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.
4. DECLARATION OF INTERESTS
To receive any declarations of interest.
5. GREEN WASTE CHARGING
To consider the results of the Green Waste consultation and Officers' recommendations.
6. STRATEGIC, SERVICE AND FINANCIAL PLANNING 2016-2019
This report enables the Committee to comment on the Strategic Plan, the Committee’s service plans, and the growth bids to support them for the three years commencing on 1 April 2016.
The service plans from the other committees can be viewed via the background papers section detailed in the report.
15 12 07 PR i 06 service plans report
15 12 07 PR i 06 draft strategic plan 2016-19
15 12 07 PR i 06 legal service plan 2016-19
15 12 07 PR i 06 committee service plan 2016-19
15 12 07 PR i 06 csc service plan 2016-19
15 12 07 PR i 06 corporate services service plan 2016-19
15 12 07 PR i 06 elections service plan 2016-19
15 12 07 PR i 06 major projects service plan template 2016-19
15 12 07 PR i 06 revs and bens service plan 2016-2019
15 12 07 PR i 06 finance service plan 2016-19
15 12 07 PR i 06 Scoring sheet for PIDs Nov 2015
15 12 07 PR i 06 scheme for prioritising revenue growth app4
15 12 07 PR i 06 pid lite watersmeet project replacement of air conditioning unit
15 12 07 PR i 06 work hub pid lite draft
15 12 07 PR i 06 work hub appendix 1
15 12 07 PR i 06 work hub appendix 2
15 12 07 PR i 06 recycling infrastructure pid lite final
15 12 07 PR i 06 pid lite final graduate programme
15 12 07 PR i 06 pid lite draft apprenticeship policy sept 2015
15 12 07 PR i 06 pid lite graduate placement definition
15 12 07 PR i 06 local plan pid lite final
15 12 07 PR i (06) local-plan-update
7. EXEMPTION FROM CONTRACTS PROCEDURE RULES (CPR) – FINANCIAL MANAGEMENT SYSTEM (FMS)
To advise members that an exemption to the CPR was approved by the Director of Finance under the exceptional circumstances provision as permitted by the Council’s Constitution.
15 12 07 PR i - (07) Ext of FMS contract
8. RIGHT TO BUILD INITIATIVE AND THE RIGHT TO BUILD REGISTER
To seek approval for the format of the Right to Build Register.
15 12 07 PR i - (08) Right to Build Initiative and Right to Build Register report
15 12 07 PR i - (08) Registering an Interest in custom and self build project Appendix 1
15 12 07 PR i - (08) Changes to the Council's Constitution Appendix 2
9. CALENDAR OF MEETINGS 2016/2017
To consider the draft Calendar of Meetings for the Local Government Year 2016/2017.
15 12 07 PR i - (09) calendar of meetings report
15 12 07 PR i - (09) calendar of meetings appendix
10. PARKING SERVICES CHARGING AND INCOME
The report sets out options for bridging the gap between income and expenditure for the Council’s parking service following the request made at the September Service Review Working Party.
15 12 07 PR i - (10) Parking Services Charges and Income report
15 12 07 PR i - (10) Parking Services Charges and Income - Appendix A
11. MEMBER TRAINING
The Committee received a report at the 6 July 2015 meeting on Member Training (Minute PR12/15) and raised a number of comments at the meeting which are addressed in the report.
Members are asked to agree the suggestions for future training.
15 12 07 PR i - (11) member training report
12. ICT UPDATE
To receive a report.
13. REVIEW OF STRATEGIC RISKS
This report gives details of progress against the Risk Treatment Plans for the Strategic Risks identified in the Strategic Plan 2015-18.
15 12 07 PR i - (13) strategic risks report
14. BUDGET MONITORING – MONTH 6 (SEPTEMBER)
Budget Monitoring is a key tool in scrutinising the Council’s financial performance. It is designed to provide an overview to all relevant stakeholders.
15 12 07 PR i - (14) Budget monitoring Period 6 (September 2015)
15 12 07 PR i - (14) Budget monitoring Period 6 Appendices
15. WORK PROGRAMME
To agree the Committee’s work programme.
15 12 07 PR i - (15) work prog report
15 12 07 PR i - (15) work prog- appendix
16. OTHER BUSINESS - if approved under item 3 above.
17. EXCLUSION OF PRESS AND PUBLIC
If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-
“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1 and 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”
(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)
1. CHIEF EXECUTIVE PAY AWARD 2014/16
To confirm to the Policy and Resources Committee the nationally agreed pay awards for employees on National Joint Council (NJC) and those on Joint National Council (JNC) terms;
To propose that the Policy and Resources Committee approve an equivalent pay award for the Chief Executive, to ensure parity.
15 12 07 PR ii - (01) Chief Executive Pay Award 2014 16
2. SOUTH OXHEY INITIATIVE
To receive a report on the financial implications of the South Oxhey Initiative for the Council.
15 12 07 PR ii - (02) south oxhey initiative financing arrangements (redacted report) (pdf)
3. OTHER BUSINESS – If approved under item 3 above.