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Policy and Resources Committee - 6 July 2015

Penn Chamber, Three Rivers House05th July 2015

NOTICE AND AGENDA

 

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 6 July 2015 at 7.30pm.

 

Members of the Policy and Resources Committee:-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources and Shared Services)

 

 

Sara Bedford (Health)

Paula Hiscocks

 

 

Phil Brading (Public Services)

Heather Kenison

 

 

Kemal Butt

Angela Killick

 

 

Stephen Cox

Chris Lloyd (Leisure, Community and Wellbeing)

 

 

Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)

Ralph Sangster

David Sansom

 

 

Ty Harris

Roger Seabourne (Community Safety)

Martin Trevett (Housing, Planning and Strategic Schemes)

 

 

 

Steven Halls, Chief Executive

26 June 2015

 

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

 

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

 

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

 

1.  APOLOGIES FOR ABSENCE

 

2.  MINUTES

To confirm as a correct record the minutes of the meeting held on 23 March 2015 and the extraordinary meeting held on 20 May 2015.

15 03 23 PR mins

15 05 20 PR mins

 

3.  NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

 

4.  DECLARATION OF INTERESTS

To receive any declarations of interest.

 

POLICY

 

5.  LEISURE, COMMUNITY AND CAPITAL GRANTS APPLICATIONS

The Committee is asked by the Leisure, Wellbeing & Health Committee to agree a change of policy with regards to Leisure, Community & Capital Grants.

The Committee is asked to agree that schools are no longer eligible to apply for a Leisure, Community or Capital Grant.

15 07 06 PR i (05) Leisure, Community and Capital Grants Applications Report

 

6.  ANIMAL BOARDING ESTABLISHMENTS ACT 1963 – HOME BOARDING AND DOG CRECHE

To report on the current trend of the Home Boarding of dogs and Dog Crèches and recommend that Committee considers adopting new model conditions under Section 1 of The Animal Boarding Establishments Act 1963 in relation to the licensing of Home Boarding Establishments for dogs and Day Care (crèche) for dogs.

15 07 06 PR i (06) Home Boarding Report

15 07 06 PR i (06) Appendix 1

15 07 06 PR i (06) Appendix 2

15 07 06 PR i (06) Appendix 3

 

7.  CEMETERY PARKING

To present Members with a range of options for Cemetery parking within Woodcock Hill Cemetery.      

15 07 06 PR i (07) Cemetery Parking Report


8.  COMMUNITY CENTRE RECYCLING

To recommend a policy change to Members of no longer collecting recycling free of charge from community centres and sports clubs.

15 07 06 PR i (08) Community Centre Recycling Report

 

9.  CO-MINGLED RECYCLATE CONTRACT

To advise Members on the sharp decline of recyclate price and how officers are proposing to address this.

15 07 06 PR i (09) Co-mingled Recyclate Contract Report

 

RESOURCES

 

10.  AQUADROME, BURY LAKE YOUNG MARINERS (BLYM)

To receive the recommendation of the Leisure, Wellbeing and Health Committee held on 3 June 2015 on the Aquadrome, Bury Lake Young Mariners (BLYM).

15 07 06 PR i (10) BLYM Report

15 07 06 PR i (10) Appendix 1

15 07 06 PR i (10) Development Plan

 

11.  WATERSMEET FILM SEASON TRIAL (FILMSMEET)

To receive the recommendation of the Leisure, Wellbeing and Health Committee held on 3 June 2015 on the Watersmeet Film Season Trial (Filmsmeet).

15 07 06 PR i (11) Filmsmeet Report

15 07 06 PR i (11) Appendix 1

15 07 06 PR i (11) Film Programme

 

12.  MEMBER TRAINING

This report provides Members with an update on the previous report presented to the Committee in September 2014 and gives the opportunity for Members to comment on and add to the suggested and planned Member learning and training opportunities in the coming year.

15 07 06 PR i (12) Member Training Report

15 07 06 PR i (12) Appendix

 

13.  BUSINESS RATES DISCRETIONARY RATE RELIEF APPLICATION

 An application has been received from one owner who owns two businesses, namely:

                     Boys & Girls Nursery (Croxley Green) Ltd and

                     Boys & Girls Nursery (Rickmansworth) Ltd

The Director is requesting 80% discretionary rate relief for their business rates premises. Neither business is a registered charity so mandatory rate relief does not apply. If these applications were granted, it would cost the Authority a total of £22,776.60 (£12,127.80 for the Rickmansworth business and £10,648.80 for the Croxley Green business).

15 07 06 PR i (13) Business Rates Discretionary Rate Relief Application Report

 

14.  RISK MANAGEMENT STRATEGY

To receive the recommendation of the Audit Committee held on 25 June 2015 on the Risk Management Strategy.

15 07 06 PR i (14) Risk Management Strategy Report

15 07 06 PR i (14) Appendix 1

 

15.  SUMMARY OF THE FINANCIAL OUTTURN FOR 2014/15 (to follow)

This report shows the 2014/15 outturn position for both revenue and capital. The report also makes the following recommendations:-

to carry forward to 2015/16 unspent revenue budgets and;

to rephase those capital budgets that require completion in 2015/16.

15 07 06 PR i - (15) 14-15 outturn report

15 07 06 PR i - (15) appendix

 

16.  FRAMEWORK AGREEMENT TENDER PROPOSAL FOR AUDIO-VISUAL ACCESSIBILITY SUPPORT FOR WEBSITES

This report outlines a proposal to tender for a framework agreement for accessible audio-visual website software.

15 07 06 PR i (16) Audio visual report

 

17.  UPDATE ON CURRENT LEASE ARRANGEMENTS FOR BASING HOUSE

The following report provides an update on the current lease arrangements for Basing House. The only current lease for the building is with the Three Rivers Museum.  If Members wish to discuss any of the valuation figures contained in the appendix, the Committee will have to move into Part II business.

 15 07 06 PR i (17) basing house

WORK PROGRAMME

 

18.  WORK PROGRAMME

To agree the Committee’s work programme.

15 07 06 PR i (18) Work Programme Report

15 07 06 PR i (18) Appendix

 

19.  OTHER BUSINESS - if approved under item 3 above.

 

20.  EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

            “that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraphs 1 and 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

 

1.  TENDER PROPOSAL FOR ADVERTISING REVENUE GENERATION

This report follows the outline proposals for assessing advertising revenue which was approved by the Committee on 23 March. Committee Members requested a more detailed report to be prepared before tendering.

 

2.  1 FROGMOOR LANE LAND SALE REQUEST

The matter relates to an area of land (The Plot) in the ownership of Three Rivers District Council. TRDC has been approached by the owner of 1 Frogmoor Lane, Rickmansworth (The Property) which is adjacent to The Plot, with a request to sell The Plot to him for inclusion in the grounds of his property.

 

3. APPLICATION FOR WRITE-OFFS WITHIN REVENUES

The purpose of this report is for Members to consider agreeing to write-off individual ‘Revenues’ debts of £3,000.00 or more that there are no means to recovery outstanding debts. The council seeks to recover all the debt it is owed by residents and businesses. However, there are a variety of recovery methods that the council can rely on to secure debts, and in each case listed all the recovery methods have been attempted.

 

 17a. APPENDIX TO BASING HOUSE REPORT 

 

4.  OTHER BUSINESS – If approved under item 3 above.

 

 

 

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