Policy and Resources Committee - 22 September 2014

Sara Bedford (Health)

Paula Hiscocks

Phil Brading (Public Services)

Ralph Sangster

Kemal Butt

David Sansom

Stephen Cox

Roger Seabourne (Community Safety)

Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)

Martin Trevett (Housing, Planning and Strategic Schemes)

Ty Harris

Keith Williams (Leisure, Community and Wellbeing)

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

To confirm as a correct record the minutes of the meeting held on 7 July 2014 and the Extraordinary meetings held on 11 August 2014 and 8 September 2014.

14 07 07 PR mins DOWNLOAD

3.

NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

5.

LOCAL DEVELOPMENT SCHEME

This report seeks members’ approval for the revised Local Development Scheme as required by Section 15 of the Planning and Compulsory Purchase Act 2004 (as amended by the Localism Act 2011).

14 09 22 PR i - (05) TR Local Development Scheme report - DOWNLOAD

6.

STRATEGIC, SERVICE AND FINANCIAL PLANNING 2015-2018

The purpose of this report is to seek agreement to the process whereby the Council will determine its three-year medium-term strategic plan for 2015-2018, the related service plans, and the allocation of financial resources to achieve this.

14 09 22 PR i - (06) Strategic Service & Financial Planning - DOWNLOAD

7.

CONSIDERATION OF RECOMMENDATIONS FROM THE LOCAL PLAN MEMBER WORKING GROUP

To receive the recommendations of the Local Plan Member Working Group held on 13 August 2014 in relation to the following item on the agenda for the Policy and Resources Committee on 22 September 2014.

14 09 22 PR i - (07) recs from LPMWG DOWNLOAD

7a.

GYPSY, TRAVELLER AND TRAVELLING SHOWPEOPLE LDD

This report is to advise Members of:

• representations received in response to the consultation on the Gypsy, Traveller & Travelling Showpeople LDD (GTTS) undertaken between 24 January and 7 March 2014
• additional work to be undertaken in response to the findings of the Duty to Cooperate Assessment
• changes required to the Green Belt boundary
• proposed timescales for submission to the Secretary of State for examination in public.

8.

STRATEGIC RISK REGISTER

This report recommends the addition of two strategic risks to the Council’s Strategic Risk Register.

14 09 22 PR i - (08) strategic risks - DOWNLOAD

RESOURCES

9.

BUDGET MONITORING – MONTH 4 (JULY 2014)

This report seeks approval to changes in the Committee’s 2014-2017 medium-term financial plan.

14 09 22 PR i - (09) Budget Monitoring Period 4 (July 2014) - DOWNLOAD

10.

MEMBER TRAINING

Members are asked to comment on the training provided between June and September 2014, consider the planned Member training currently organised and review the suggestions provided for future Member training and training opportunities for inclusion in the Joint Development Training Programme.

14 09 22 PR i - (10) member training report - DOWNLOAD

11.

ICT TECHNICAL ROADMAP

Additional Capital funds are required in order to meet the ICT improvements required. This document provides a proposal to initiate a programme of ICT improvements. A detailed version of this roadmap proposal has been approved at Joint Leadership board, on the 3 February 2014.

£200K was recommended to Council for approval at July Policy and Resources Committee, to contribute to initiating the projects within the programme and to avoid any delay in meeting deadlines on the programme.

12.

SOUTH OXHEY INITIATIVE

This report summarises and seeks approval for the SO Initiative Project Plan (Project Plan) and its specific contents. The Project Plan follows the parameters set out in the SO Initiative Project Initiation Document (PID) that was approved by Executive Committee in March 2014.

14 09 22 PR i - (12) SO Initiative P&R Committee Report 220914 v1 - DOWNLOAD

WORK PROGRAMME

13.

WORK PROGRAMME

To review and make necessary changes to the Committee’s work programme.

14.

OTHER BUSINESS - if approved under item 3 above.

15.

EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.” 

1.

SOUTH OXHEY INITIATVE

To consider the Risk Register and Appraisal appendices.

3.

OTHER BUSINESS – if approved under item 3 above.