Full Council - 24 February 2015
Penn Chamber, Three Rivers House24th February 2015
To: ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL
You are hereby summoned to attend an ordinary meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 24 February 2015 at 7.30pm for the purpose of transacting the under-mentioned business:-
A G E N D A
1. APOLOGIES FOR ABSENCE
To confirm as a correct record the Minutes of the Council meeting held on 25 November 2014 and the Extraordinary meeting held on 1 December 2014 (pages A1 to A20 and B1 to B2).
3. CHAIRMAN’S ANNOUNCEMENTS
4. LEADER’S REPORT
5. RECOMMENDATIONS OF THE POLICY AND RESOURCES COMMITTEE
To consider the recommendations of the Policy and Resources Committee meeting held on 1 December 2014 and 26 January 2015.
6. RECOMMENDATIONS OF THE STAFF EMPLOYER FORUM
To consider the recommendations of the Staff Employer Forum meeting held on 30 January 2015 on Occupational Sick Pay.
7. FINANCIAL PLANNING
To receive the recommendations from the Administration on the financial plan. (Members are requested to bring to the meeting the papers circulated for the Policy and Resources Committee meeting on 26 January 2015). Details can also be viewed using the weblink provided below (Policy and Resources Committee – 26 January 2015 - reports 11 to 15 refer) https://www.threerivers.gov.uk/meeting/policy-and-resources-committee-26-january-2015
(Members are referred to the procedural rule for budget setting which is attached at page D1. Members are also asked to note the feedback from the public consultation on the budget which is attached at pages E1 to E12)
8. COUNCIL TAX – DISTRICT ELEMENT
This report allows the Council to set the District element of the Council Tax for 2015/2016.
9. SETTING THE COUNCIL TAX
This report allows the Council to set the Council Tax for 2015/2016.
10. REPORTS AND QUESTIONS TO THE LEADER AND LEAD MEMBERS
LEADER OF THE COUNCIL
Question from Councillor Ty Harris to the Councillor Ann Shaw OBE, Leader of the Council
Does the Leader of the Council still believe compulsory discretionary payments to officers is still justified considering the challenges this Council faces?
SUSTAINABLE DEVELOPMENT, PLANNING AND TRANSPORT
Reports from the Lead Member for Economic Development, Sustainability and Transport (Cllr Stephen Giles-Medhurst) and the Lead Member for Housing, Planning and Strategic Schemes (Cllr Martin Trevett) and questions.
Question from Councillor Paula Hiscocks to Councillor Stephen Giles-Medhurst, Lead Member for Economic Development, Sustainability and Transport
How many new businesses have been opened or started in Rickmansworth in the last two years and how many business units or sites have been converted to residential over the same period?
LEISURE, WELLBEING AND HEALTH
Reports from the Lead Member for Leisure, Community and Wellbeing (Cllr Keith Williams) and the Lead Member for Health (Cllr Sara Bedford) and questions.
GENERAL PUBLIC SERVICES AND COMMUNITY SAFETY
Reports from the Lead Member for Public Services (Cllr Phil Brading) and the Lead Member for Community Safety (Cllr Roger Seabourne) and questions.
Report from and questions to the Lead Member for Resources and Shared Services (Cllr Matthew Bedford)
Questions from Councillor David Sansom to Councillor Matthew Bedford, Lead Member for Resources and Shared Services
Is the ICT system fit for purpose?
Has the server migration been completed as he told this Council it would be in September and if not is it going ahead and when?
Secondly can you tell me how much was spent on IT consultancy and hardware upgrades in the two years leading up to the outsourcing to identify what equipment we had and what items of this upgrade now needs replacing ?
Thirdly how much has been spent in total on ICT in the last five years?
11. REPORTS AND QUESTIONS TO THE CHAIRMEN OF THE AUDIT, PLANNING, LICENSING AND REGULATORY SERVICES COMMITTEES
Report from and questions to the Chairman of the Audit Committee (Cllr Sarah Nelmes).
Report from and questions to the Chairman of the Planning Committee (Cllr Chris Whately-Smith).
Report from and questions to the Chairman of the Licensing Committee (Cllr Steve Drury).
Report from and questions to the Chairman of the Regulatory Services Committee (Cllr Steve Drury).
12. QUESTIONS FROM THE PUBLIC UNDER PROCEDURE RULE 15
13. PETITIONS UNDER PROCEDURE RULE 18
14. MOTIONS UNDER PROCEDURE RULE 11
(1) Councillor Ty Harris, seconded by Councillor Angela Roberts, to move under Notice duly given as follows:
The Council appreciates the good work already done to identify cost savings in the current year and knows the whole organisation is aware more needs to be achieved to maintain front line services and to reach the overall £1.2 million cost saving target.
It is important for all stakeholders to be involved in this endeavour and to contribute ideas for a better functioning organisation. The Council has already consulted the public on their views but it is just as important to ask staff to make a similar contribution as they are often in a position to identify core efficiencies and contribute ideas to achieve greater productivity in support of management targets.
An independent staff survey would provide a mechanism for seeking ideas on how further savings could be achieved and how the implementation of existing savings have impacted on service delivery and staff morale. An independent survey would reflect public expectations, appropriate ethical standards, and develop positive and trusting relationships between Staff and the Council enhancing overall performance.
This Motion requires that a comprehensive staff survey be conducted seeking contributions on further efficiency savings, how the implementation of existing cost savings have impacted on service delivery and how staff morale has been affected. The findings of this survey are to be submitted to the Policy and Resources Committee to better inform and assist them in assessing further cost savings and their impact on service delivery.
15. COUNCIL NOMINATIONS TO THE BOARD OF THRIVE HOMES LIMITED
This report asks Members to consider and if thought fit approve a resolution that the Council ceases to nominate any members to the board of Thrive Homes Limited with effect from 19 May 2015, subject to the conditions set out in the report. It also asks Members whether they wish to withdraw all existing nominations by that date.
16. COMMUNITY INFRASTRUCTURE LEVY
To approve the Three Rivers Community Infrastructure Levy Charging Schedule for implementation from 1 April 2015.
To approve changes to the Council’s Constitution required to implement the Community Infrastructure Levy. (Pages F1 to F27)
Director of Community and Environmental Services, 16 February 2015
Three Rivers House, Northway, Rickmansworth, Herts WD3 1RL
NOTE AS TO PRAYERS: Prayers will be read by Rabbi Aaron Goldstein from the Northwood and Pinner Liberal Synagogue at 7.25pm. Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers. Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.