Full Council - 18 October 2005

To: ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend an ordinary meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday, 18 October 2005 at 6.30pm for the purpose of transacting the under-mentioned business:-

A G E N D A

1. APOLOGIES FOR ABSENCE

2. MINUTES

To confirm as a correct record the Minutes of the Council meeting held on 12 July 2005, copy attached (pages 1 to 11)

05 07 12 CL mins. DOWNLOAD

3. REPORTS OF THE EXTERNAL AUDITOR

This report enables the Council to consider reports of the external auditor (attached at Appendix A).

4. CHAIRMAN'S ANNOUNCEMENTS

5. LEADER'S REPORT

6. REPORTS AND QUESTIONS TO THE CABINET AND CHAIRMEN OF THE POLICY AND SCRUTINY PANELS AND DEVELOPMENT CONTROL, LICENSING AND REGULATORY SERVICES COMMITTEES

HOUSING AND ENVIRONMENT

(i) Report from the Cabinet Member for Housing.

(ii) Questions to the Cabinet Member for Housing.

To answer the following question of which due notice has been given:-

Councillor Francis Durham to the Cabinet Member:-

"Will this Council ensure that all sides of the arguments, concerning Stock Transfer, are clearly set out to its Council tenants so they may make a knowledgeable and objective assessment of the implications of such a transfer?

The publication 'Support for the "Fourth Option" for Council Housing', published by the House of Commons Council Housing Group, documents much subversive activity carried out by councils and their senior officers, throughout the country, to ensure a positive vote in support of transfer.

It is not right that on such an important issue this council is seen to be totally without bias in putting forward the case for transfer?"

(iii) Report from the Cabinet Member for Environment.

Questions to the Cabinet Member for Environment.

None received at the time of issue of this summons.

(v) Report from the Housing and Environment Policy Panel Chairman.

(vi) Questions to the Housing and Environment Policy Panel Chairman.

None received at the time of issue of this summons.

LEISURE AND COMMUNITY

(i) Report from the Cabinet Member for Leisure and Community.

(ii) Questions to the Cabinet Member for Leisure and Community.

05 10 18 CL i - (06) question to the cabinet member for leisure and community. DOWNLOAD

None received at the time of issue of this summons.

(iii) Report from the Cabinet Member for Community Safety.

(iv) Questions to the Cabinet Member for Community Safety

None received at the time of issue of this summons.

(v) Report from the Leisure and Community Policy Panel Chairman.

(vi) Questions to the Leisure and Community Policy Panel Chairman.

None received at the time of issue of this summons.

PUBLIC SERVICES AND HEALTH

(i) Report from the Cabinet Member for Public Services and Health.

(ii) Questions to the Cabinet Member for Public Services and Health.

None received at the time of issue of this summons.

(iii) Report from the Public Services and Health Policy Panel Chairman.

Questions to the Public Services and Health Policy Panel Chairman.

None received at the time of issue of this summons.

RESOURCES

(i) Report from the Cabinet Member for Resources.

(ii) Questions to the Cabinet Member for Resources.

None received at the time of issue of this summons.

(iii) Report from the Resources Policy Panel Chairman.

Questions to the Resources Policy Panel Chairman.

None received at the time of issue of this summons.

SCRUTINY

Report from the Scrutiny Panel Chairman.

Questions to the Scrutiny Panel Chairman.

None received at the time of issue of this summons.

DEVELOPMENT CONTROL

(i) Report from the Development Control Committee Chairman.

(ii) Questions to the Development Control Committee Chairman.

None received at the time of issue of this summons.

LICENSING

(i) Report from the Licensing Committee Chairman.

(ii) Questions to the Licensing Committee Chairman.

None received at the time of issue of this summons.

REGULATORY SERVICES COMMITTEE

Report from the Regulatory Services Committee Chairman.

Questions to the Regulatory Services Committee Chairman.

None received at the time of issue of this summons.

7. QUESTIONS FROM THE PUBLIC UNDER PROCEDURE RULE 16

Any questions received under this Procedure Rule will be circulated.

8. RECOMMENDATIONS OF THE EXECUTIVE COMMITTEE

To consider the recommendations of the Executive Committee at its meeting held on 18 July 2005 contained within Minutes EX 44/05 (Financial Position Statement and Budget Monitoring Report May 2005):

To consider the recommendations of the Executive Committee at its meeting held on 15 August 2005 contained within Minutes EX 53/05 (Review of Three Rivers Construction) and EX54/05 (Financial Position Statement and Budget Monitoring Report June 2005).

To consider the recommendations of the Executive Committee at its meeting held on 12 September 2005 contained within Minutes EX 73/05 (Financial Position Statement and Budget Monitoring Report July 2005), EX74/05 (Stewardship and Governance - An Audit Committee) and EX87/05 (Gade View Gardens Redevelopment).

To consider recommendations of the Executive Committee from its meeting held on 10 October 2005, which will be reported at the meeting.

9. PETITIONS UNDER PROCEDURE RULE 19

Details of any petitions received under this Procedure Rule will be circulated.

10. DISCUSSION TOPIC UNDER PROCEDURE RULE 17

Details of any discussion topic received under this Procedure Rule will be circulated.

11. MOTIONS UNDER PROCEDURE RULE 11

Any motions received under this Procedure Rule will be circulated separately.

05 10 18 CL i - (11) motions under procedural rule 11. DOWNLOAD

12. COLLABORATIVE WORKING WITH WATFORD BOROUGH COUNCIL
(Management Board)

05 10 18 CL - (12) collaborative working with watford borough council. DOWNLOAD

13. APPOINTMENT OF SCHOOL GOVERNOR

To appoint a school governor to the governing body of Coates Way JMI School.

14. REPORTS OF MEETINGS

With the exception of the Executive Committees' recommendations to Council, the following reports are submitted for information only: -

Executive Committee: 18 July 2005

Executive Committee: 15 August 2005

Executive Committee: 12 September 2005

Executive Committee: 10 October 2005

Council Tax Setting Committee: 18 July 2005

Housing and Environment Policy Panel: 19 July 2005

Housing and Environment Policy Panel: 16 August 2005

Housing and Environment Policy Panel: 13 September 2005

Housing and Environment Policy Panel: 11 October 2005

Leisure and Community Policy Panel: 7 September 2005

Leisure and Community Policy Panel: 4 October 2005

Public Services and Health Policy Panel: 11 August 2005

Public Services and Health Policy Panel: 8 September 2005

Public Services and Health Policy Panel: 6 October 2005

Resources Policy Panel: 21 July 2005

Resources Policy Panel: 17 August 2005

Resources Policy Panel: 14 September 2005

Resources Policy Panel: 13 October 2005

Development Control Committee: 14 July 2005

Development Control Committee: 18 August 2005

Development Control Committee: 15 September 2005

Licensing Committee: 28 July 2005

Licensing Committee: 22 September 2005

Regulatory Services Committee: 28 July 2005

Regulatory Services Committee: 22 September 2005

Standards Committee: 12 October 2005

Scrutiny Panel: 11 July 2005

Scrutiny Panel: 5 September 2005

Scrutiny Panel: 3 October 2005

Tony Beirne
Director of Strategic Services
6 October 2005

Three Rivers House
Northway
Rickmansworth
Herts WD3 1RL

NOTE AS TO PRAYERS: Ibrahim Usman will read Prayers at 6.25pm. Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers. Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 6.30pm.

General Enquiries: Please contact the Customer Services Centre, Tel: 01923 776611

Download this summons and agenda in Word format below

05 10 18 CL i summons. DOWNLOAD

 

APPENDIX A

COUNCIL - 18 OCTOBER 2005

REPORTS OF THE EXTERNAL AUDITOR
(DCR)

1. Summary

1.1 This report enables the Council to consider reports of the external auditor.

2. Details

2.1 The Council's external auditors, PKF, and the Audit Commission's Relationship Manager have prepared an Interim Annual Audit and Inspection Letter for the year ended 31 March 2005. Additionally PKF have issued their report under Statement of Auditing Standard 610 (SAS 610) on the Council's Statement of Accounts and the financial aspects of corporate governance. These documents will be circulated under separate cover. The external auditor will attend the meeting to present the reports.

3. Options/ Reasons for Recommendation

3.1 The recommendation enables the Council to consider the auditor's Interim Annual Audit and Inspection Letter and the report under SAS610.

4. Policy/Budget Implications

4.1 The recommendations are within Council policy and budgets.

5. Financial, Legal, Equal Opportunities, Staffing, Environmental, Community Safety, Customer Services Centre, and Website Implications

5.1 None specific.

6. Risk Management Implications

6.1 The following table shows the risks that have been identified and gives an assessment of their impact and likelihood in accordance with the Council's Risk Management Strategy:-

Description of Risk		Impact	Likelihood
1	Progress against audit recommendations are not monitored, are not therefore implemented, and internal controls are consequently weakened	III	F

Note:

1. For the meaning of the assessment score see the key to the matrix in paragraph 6.2 below.

2. For the definitions of 'catastrophic', 'almost certain', etc, see the extract from the 'Risk Management Strategy Statement' at the end of the agenda.

6.2 The above risks have been prioritised in the matrix below. The Council has determined its aversion to risk. It is prepared to tolerate risks where the combination of impact and likelihood are shaded in the bottom left in the table below. The remaining risks require management and monitoring. Those combinations of impact and risk shaded centrally below are less time critical but those shaded to the right require immediate management and monitoring.

Likelihood	A						Impact	Likelihood
	B						V = Catastrophic	A = Almost Certain
	C						IV = Critical	B = Very High
	D						III = Significant	C = High
	E						II = Marginal	D = Low
	F			1			I = Negligible	E = Very Low
		I	II	III	IV	V		F = Almost Impossible
	Impact

6.3 In view of this assessment no action plan is required at this time.

7. Recommendation

7.1 That the external auditor's annual audit letter be noted.

7.2 That the Council notes the schedule of unadjusted misstatements identified by the auditors and requests the officers to adjust the 2005/06 accounts where appropriate.

Background Papers

None.

Report prepared by: David Gardner - Director of Corporate Resources

APPENDICES / ATTACHMENTS

Three Rivers District Council - Interim Annual Audit and Inspection Letter - September 2005 - Audit Commission & PKF

Three Rivers District Council - SAS610 report - September 2005 - PKF

Interim Annual Audit and Inspection Letter 2004/2005.DOWNLOAD

SAS610 Report 2004/2005. DOWNLOAD