Executive Committee - 9 January 2006
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday, 9 January 2006 at 7.30pm.
Members of the Committee (portfolio responsibility in brackets):-
Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Housing)
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Phil Brading (Public Services & Health) |
Chris Whately-Smith (Leisure & Community) |
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Roger Seabourne (Community Safety) |
Conservative (no appointment) |
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Richard Struck (Resources) |
Conservative (no appointment) |
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Martin Trevett (Environment) |
Labour (no appointment) |
Tony Beirne, Director of Strategic Services, 29 December 2005
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The Executive Committee welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.
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| 1. |
APOLOGIES FOR ABSENCE |
| 2. |
MINUTES |
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To confirm as a correct record the Minutes of the Executive Committee meeting held on 5 December 2005 |
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| 3. |
NOTICE OF OTHER BUSINESS |
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Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. |
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RESOURCES |
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| 4. |
FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – NOVEMBER / DECEMBER 2005 (MONTHS 8/9) |
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This report gives an update of the three- year medium- term financial plan. |
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| 5. |
COUNCIL TAX BASE FINANCIAL YEAR 2006/2007 |
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This report details the Authority’s council tax base for 2006/2007 which must be approved before 31 January 2006 |
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| 5b |
SPECIAL EXPENSES |
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The purpose of this report us to determine which of the Councils expenses constitute special expenses under section 25 (2) (d) of the Local Government Finance Act 1992. |
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| 6. |
CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY PANEL |
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To receive the recommendations of the Resources Policy Panel held on 14 December 2005 in relation to Items 6a and 6b on the Executive Committee agenda. |
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| 6a. |
IMPLEMENTING E-GOVERNMENT STATEMENT (IEG5) |
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This report provides the Panel with the current position regarding progress towards E-Government targets and approval of the draft IEG5 statement. |
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| 6b. |
UPDATE OF PROCUREMENT POLICY AND PROCUREMENT PROCEDURES |
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To ask Members to approve the updated Procurement Policy and Procurement Procedures. 06 01 09 EX i - (6b) resources referral-app 02 (doc) |
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PUBLIC SERVICES AND HEALTH |
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| 7. |
CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY PANEL |
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To receive the recommendations of the Public Services and Health Policy Panel held on 8 December 2005 in relation to Items 7a, 7b, 7c and 7d on the Executive Committee agenda as follows: 06 01 09 EX i - (07) public services And health referrals (doc) |
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| 7a |
RENEWAL OF ENVIRONMENTAL HEALTH OUT OF HOUR'S ENFORCEMENT OFFICER CONTRACT |
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To report on readopting the current Environmental Health Out of Hours Enforcement Officer contract from April 2006 to April 2009. 06 01 09 EX i - (7a) public services And health referrals-app 01 (doc) |
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| 7b. |
CONTRACT FOR PROGRAMMED STATUTORY FOOD AND HEALTH & SAFETY INSPECTIONS 2006/07 |
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To request approval to extend the contract with the existing contractor for food and health & safety inspections in 2006/07. 06 01 09 EX i - (7b) public services And health referrals-app 02 (doc) |
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| 7c. |
UPDATE ON LOCAL AIR QUALITY MANAGEMENT AND THE STATUS OF THE AIR QUALITY MANAGEMENT AREAS DECLARED IN RELATION TO THE M25. |
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To advise on collaborative work with the Highways Agency and Hertfordshire County Council in developing an action plan to reduce in size, or eliminate the 5 Air Quality Management Areas (AQMAs) previously declared at Junction 18, Chandlers Cross and Kings Langley on the M25. 06 01 09 EX i - (7c) public services And health referrals-app 03 (doc) |
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| 7d. |
DEPOT SHARE WITH WATFORD – CONSULTANTS’ BRIEF |
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This report seeks the Panel’s approval for the brief for consultants to be engaged to carry out the feasibility study for the proposal for Three Rivers District Council (TRDC) and Watford Borough Council (WBC) to make joint use of Wiggenhall Rd Depot, Watford for various waste management and related services. 06 01 09 EX i - (7d) public services And health referrals-app 04 (doc) |
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| 8. |
CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY PANEL AND THE LICENSING COMMITTEE |
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To receive the recommendations of the Public Services and Health Policy Panel and the Licensing Committee held on the 8 and 1 December 2005 respectively, in relation to Item 8a on the Executive Committee agenda 06 01 09 EX i - (08) review of environmental health resource (doc) |
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| 8a. |
REVIEW OF ENVIRONMENTAL HEALTH LICENSING RESOURCE REQUIREMENTS |
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To review the licensing resource requirements following the transition of the liquor licensing function from the Magistrates Court to the Council 06 01 09 EX i - (8a) review of environmental health resource-app 01 (doc) |
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ENVIRONMENT |
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| 9. |
CONSIDERATION OF RECOMMENDATIONS FROM THE HOUSING AND ENVIRONMENT POLICY PANEL |
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To receive the recommendations of the Housing and Environment Policy Panel held on 7 December 2005 respectively, in relation to Item 9a, 9b, 9c, 9d, 9e, 9f and 9g on the Executive Committee agenda. 06 01 09 EX i - (09) housing And environment referrals (doc) |
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| 9a |
PERFORMANCE MONITORING REPORT – QUARTER 2, 2005/2006 |
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To receive performance indicators for Quarter 2 of 2005/06 (July to September), relating to the Housing and Environment Policy Panel. 06 01 09 EX i - (9a) housing And environment- app 01 01 (doc) |
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| 9b |
BUS SHELTER, OPPOSITE SHOPS, IN EASTBURY ROAD, OXHEY HALL |
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A report seeking instructions in relation to a bus shelter in Eastbury Road, Oxhey Hall 06 01 09 EX i - (9b) housing And environment referrals-app 02 (doc) |
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| 9c |
RICKMANSWORTH PARKING REVIEW |
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To consider comments raised following the recent review of the Rickmansworth Parking Orders and to recommend to Executive Committee that they be confirmed 06 01 09 EX i - (9c) housing And environment referrals-app 03 (doc) 06 01 09 EX i - (9c) housing And environment referrals-app 03 01 (doc) |
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| 9d |
CHORLEYWOOD PARKING SCHEME |
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To consider comments raised following the recent review of the Chorleywood Parking Orders and to recommend to Executive Committee that the amended Orders be confirmed. 06 01 09 EX i - (9d) housing And environment referrals-app 04 (doc) 06 01 09 EX i - (9d) housing And environment referrals-app 04 01 (doc) 06 01 09 EX i - (9d) housing And environment referrals-app 04 02 (doc) |
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| 9e. |
OXHEY HALL: - REQUEST FOR CONSERVATION AREA DESIGNATION |
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To consider a request from Oxhey Hall Residents’ Association for designating Oxhey Hall as a Conservation Area. 06 01 09 EX i - (9e) housing And environment referrals-app 05 (doc) 06 01 09 EX i - (9e) housing And environment referrals-app 05 01 (doc) 06 01 09 EX i - (9e) housing And environment referrals-app 05 01a (doc) 06 01 09 EX i - (9e) housing And environment referrals-app 05 01b (doc) 06 01 09 EX i - (9e) housing And environment referrals-app 05 02 (doc) |
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| 9f. |
CHORLEYWOOD STATION ESTATE CONSERVATION AREA APPRAISAL |
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To report the results of the consultation. 06 01 09 EX i - (9f) housing And environment referrals-app 06 (doc) 06 01 09 EX i - (9f) housing And environment referrals-app 06 01 (doc) 06 01 09 EX i - (9f) housing And environment referrals-app 06 02 (doc) |
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| 9g. |
COLNE VALLEY PARK |
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To consider entering into a Service Level Agreement with the Colne Valley Park for the services provided by Groundwork Thames Valley. 06 01 09 EX i - (9g) housing And environment referrals-app 07 (doc) 06 01 09 EX i - (9g) housing And environment referrals-app 07 01 (doc) 06 01 09 EX i - (9g) housing And environment referrals-app 07 02 (doc) |
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| 10. |
CONSIDERATION OF RECOMMENDATIONS FROM THE DEVELOPMENT CONTROL COMMITTEE |
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To receive the recommendations of the Development Control Committee held on 15 December 2005 in relation to Item 10a on the Executive Committee agenda as follows. |
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| 10a. |
SCHEME OF DELEGATION TO OFFICERS - TREE PRESERVATION ORDERS |
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This is a proposal to delegate to the Director of Leisure and Environment [DLE] the power to revoke Tree Preservation Orders (TPO’s) in cases where the significant trees on the site are also protected by other TPOs, in order to make more effective use of officer time. Also to enable DLE to modify Orders to correct drafting inaccuracies at the time of confirmation of TPO’s. 06 01 09 EX i - (10a) development control referrals-app 1 (doc) |
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| 11. |
NIGHTINGALE ROAD PROPOSED CONSERVATION AREA EXTENSION |
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To report results of consultation and confirm Conservation Area designation. 06 01 09 EX i - (11) nightingale road (doc) |
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| 12. |
STATEMENT OF COMMUNITY INVOLVEMENT |
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Provides details of a recent public consultation exercise that took place on the submission version of the Statement of Community involvement (SCI) 06 01 09 EX i - (12) statement of community involvement (doc) 06 01 09 EX i - (12) statement of community involvement-app a (doc) 06 01 09 EX i - (12) statement of community involvement-app b (doc) |
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LEISURE |
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| 13. |
CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL |
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To receive the recommendations of the Leisure and Community Policy Panel held on 6 December 2005 respectively, in relation to Item 13a, 13b, 13c, 13d, 13e and 13f on the Executive Committee agenda. |
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| 13a |
CITIZENS ADVICE BUREAU (CAB) |
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To receive a presentation from the Chairman of the Board for the Bureau updating the Panel on progress with the revised Service Level Agreement. This includes a request for growth in 2006/07 onwards. |
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| 13b |
LEISURE GRANT APPLICATIONS |
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The Policy Panel is requested to consider a deferred Leisure Grant application from Chorleywood Choral Society. |
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| 13c |
CROXLEY GREEN SKATE PARK – IMPACT OF THE REMOVAL OF ENTRANCE FEES ON ATTENDANCE FIGURES, FEEDBACK FROM THE CUSTOMER SURVEY AND CONSIDERATION OF FUTURE MANAGEMENT ARRANGEMENTS. |
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The purpose of this report is to, inform Members of the impact of the removal of entrance fees at the park on attendance figures, during the summer of 2005, and to report feedback from the Customer Survey. |
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| 13d |
FEES AND CHARGES FOR LEISURE ACTIVITIES AND VENUES 2006/ 2007 |
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The Policy Panel is asked to agree the fees and charges set out in Appendices 1 to 4 for leisure activities/venues for 2006/2007 and to request approval from the Executive Committee |
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| 13e |
SUMMER 2005 SCHOOL HOLIDAY LEISURE PROGRAMME FEEDBACK INCLUDING THE PILOT FREE SWIMMING SCHEME |
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The purpose of this report is to update Members on the progress with a number of key community leisure projects, capital projects and programmes of activities being delivered by Leisure Services (excluding children's activities at William Penn Leisure Centre). |
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COMMUNITY SAFETY |
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| 14. |
CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL. |
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To receive the recommendations of the Leisure and Community Policy Panel held on 6 December 2005 respectively, in relation to Item 14a on the Executive Committee agenda as follows. |
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| 14a. |
UPDATE ON WORK AGAINST DOMESTIC VIOLENCE (INCLUDING THE SUNFLOWER PROJECT) |
The purpose of this report is to update the Panel on work being undertaken to combat domestic violence, specifically
06 01 09 EX i - (14a) community safety referrals-app 1 (doc) 06 01 09 EX i - (14a) community safety referrals-app 1 01 (doc) |
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| 15. |
UPDATE ON THE COMMUNITY SAFETY ACTION PLAN 2005/06 AND PROJECTS FUNDED BY THE SAFER STRONGER COMMUNITIES FUNDING |
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This report provides the Panel with the quarter 2 review of the Community Safety Action Plan for 2005/06 and the Stronger Safer Communities spend at the end of quarter 2. 06 01 09 EX i - (15) update on the community safety action plan 2005-06 Q2 (doc) |
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GENERAL |
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| 16. |
LOCAL AREA AGREEMENTS |
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This report summarises the current draft of the Hertfordshire Local Area Agreement and identifies where the District Council can take further action to support the development of the Agreement |
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| 17. |
COMPREHENSIVE EQUALITY POLICY |
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This report recommends to the Executive the adoption of the Comprehensive Equality Policy which has been amended in light of consultation feedback 06 01 09 EX i - (17) comprehensive equalities policy (doc) 06 01 09 EX i - (17) comprehensive equalities policy-app (doc) |
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| 18. |
MEMBERS ALLOWANCES |
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To report for information the recommendations of the Independent Panel on Members’ Allowances so that the financial implications can be noted by the Committee when setting the budget for next year |
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| 19. |
CALENDAR OF MEETINGS |
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To consider the draft Calendar of Meetings for the Local Government Year 2006/2007. |
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| 20. |
OTHER BUSINESS - if approved under item 3 above |
| 21. |
EXCLUSION OF PRESS AND PUBLIC |
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If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:- "that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 11, 4 and 3 respectively of Part I of Schedule 12A to the Act.” (Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items). |
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| 1. |
OTHER BUSINESS - if approved under item 3 above. |
PUBLIC SERVICES AND HEALTH |
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| 2. |
CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY PANEL |
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To receive the recommendations of the Public Services and Health Policy Panel held on 8 December 2005 in relation to Item 2a on the Executive Committee. |
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| 2a |
GROUNDS MAINTENANCE OPERATIVES BONUS SCHEME |
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To provide Members with details of a suggested bonus scheme for grounds maintenance staff, in order to improve attendance and help retain skilled staff. |
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HOUSING |
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| 3. |
BENEFIT OVERPAYMENT WRITE-OFFS |
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This report seeks authority to write-off debts which have proved irrecoverable. |
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| 4. |
RENT ARREARS WRITE OFFS |
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To seek authority to write off three tenants' arrears where the arrears arose on a former tenancy. |
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