Executive Committee - 6 July 2009
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 6 July 2009 at 7.30pm.
Members of the Committee:-
Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)
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Phil Brading (Public Services and Health) |
Alison Scarth (Sustainability) |
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Francis Durham |
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Roger Seabourne (Community Safety) |
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Chris Hayward |
Martin Trevett (Environment) |
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David Sansom |
Chris Whately-Smith (Leisure and Community) |
David Gardner, Director of Corporate Resources and Governance
26 June 2009
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The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting. |
| 1. |
APOLOGIES FOR ABSENCE |
| 2. |
MINUTES |
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To confirm as a correct record the Minutes of the Executive Committee meeting held on 19 May 2009 and the Extraordinary Executive Committee meeting held on 22 June 2009. |
| 3. |
NOTICE OF OTHER BUSINESS |
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Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. |
| 4. |
DECLARATION OF INTERESTS |
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To receive any declarations of interest. |
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RESOURCES |
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| 5. |
BUDGET MONITORING REPORT – MAY 2009 (MONTH 2) |
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This report seeks approval to changes in the approved medium-term financial plan based on information contained in the Financial Position Statement for the period ending on 31 May 2009 (Month 2). 09 07 06 EX i - (05) budget monitoring may 2009 (month 2) (doc) |
| 6. |
CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendations of the Resources Policy and Scrutiny Committee held on 25 June 2009 in relation to the following items on the agenda for the Executive Committee on 6 July 2009. |
| 6a |
AMENDMENT TO TERMS OF REFERENCE AND REPORTING ARRANGEMENTS OF EQUAL OPPORTUNITIES FORUM |
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This report proposes changes to the terms of reference of the Equal Opportunities Forum. This will enable its performance management function to be separated from its consultative and engagement function. It proposes that its performance management responsibilities are transferred to the Resources Policy and Scrutiny Committee leaving the Forum to focus on consultation and engagement with the local community. 09 07 06 EX i - (6a) amendment to tor and reporting arrangements - eo forum (doc) |
| 6b |
PROCUREMENT CARDS |
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On 26 January 2009 the Executive Committee approved (Minute EX94/08) the expansion of the use of Procurement Cards subject to revised procedures being put in place and suitable training being given to new users of the cards. This report encloses the proposed revised procedures. 09 07 06 EX i - (6b) procurement cards (doc) 09 07 06 EX i - (6b) procurement cards-app 1 (audit report) (doc) |
| 7. |
CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 9 June 2009 in relation to the following items on the agenda for the Executive Committee on 6 July 2009. |
| 7a |
LEISURE AND COMMUNITY GRANT APPLICATIONS |
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The Committee is asked to consider the first round of applications from groups and organisations for grant support from the Leisure and Community Grants 2009/10 revenue budget. The applications to be considered are for Leisure Grants to Get Set Grow, Bushey Cricket Club, Springwell Avenue Allotment Association and Flowers4Croxley and Community Grants to Relate and Cruse. |
| 7b |
PLAYBUILDER, BARTON WAY PLAY AREA, ADULT OUTDOOR GYM AND DESIGN FOR PLAY: A GUIDE TO CREATING SUCCESSFUL PLAY SPACES |
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The purpose of this report is to inform Members of the project plan for Barton Way play space and adult outdoor gym as well as to provide a summary of the new guidance (design for play: a guide to creating successful play spaces) issued by the Department for Children, Schools and Families as part of Playbuilder. |
| 7c |
PROPOSED TRANSFER OF OAKLANDS AVENUE PLAY AREA AND PUBLIC OPEN SPACE, OXHEY |
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To request Members approval to transfer ownership of Oaklands Avenue play area and public open space, Oxhey, from the developers Taylor Wimpey to the Council, to sustain the future provision and maintenance of the new community asset, as per the signed Section 106 agreement. |
| 8. |
CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendations from the Sustainable Environment Policy and Scrutiny Committee held on 23 June 2009 in relation to the following items on the agenda for the Executive Committee on 6 July 2009. |
| 8a |
ALL SAINTS LANE AND LAVROCK LANE, CROXLEY HALL WOODS |
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To consider a petition and other representations about the condition of the tracks through Croxley Hall Woods 09 07 06 EX i - (8a) all saints and lavrock lanes (doc) 09 07 06 EX i - (8a) all saints and lavrock lanes-app 1 (petition) (pdf) |
| 8b |
NEW PARKING SCHEMES |
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To review a programme of proposed new parking restrictions following consultation (Woodland Road, Maple Cross and Gibbs Couch area, Carpenders Park). 09 07 06 EX i - (8b) new parking schemes (doc) 09 07 06 EX i - (8b) new parking schemes-app 1 (doc) 09 07 06 EX i - (8b) new parking schemes-app 2 (doc) 09 07 06 EX i - (8b) new parking schemes-app 3 (petition) (pdf) |
| 8c |
PROTOCOL FOR DEALING WITH REQUESTS FOR NEW PARKING SCHEMES |
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To consider a revised protocol for handling requests for new parking restrictions. 09 07 06 EX i - (8c) parking protocol (doc) 09 07 06 EX i - (8c) parking protocol-app 2a (district) (xls) 09 07 06 EX i - (8c) parking protocol-app 2b (rickmansworth) (xls) |
| 8d |
BUS SERVICE CHANGES 2009 – 2010 |
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To comment on proposed bus service changes proposed by the Hertfordshire Passenger Transport Unit. |
| 8e |
ENHANCEMENT OF SHOPPING PARADES |
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To agree a refurbishment programme. |
| 9. |
M25 WIDENING, PROPOSALS FOR ENVIRONMENTAL BUND ADJACENT TO JUNCTION 17 (CHORLEYWOOD SIDE) AND AN ACOUSTIC WALL ON THE RICKMANSWORTH SIDE |
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The Committee will recall previous decisions relating to proposals associated with the widening of the M25 from Junctions 16 to 23, relating to proposed works compound and Environmental Bunds (Minutes EX79/06, EX69/08 and EX110/08 refer). This report provides an update on the most recent General Permitted Development Order Submission. |
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PUBLIC SERVICES AND HEALTH |
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| 10. |
CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendations from the Public Services and Health Policy and Scrutiny Committee held on 11 June 2009 in relation to the following items on the agenda for the Executive Committee on 6 July 2009. |
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10a |
WOODCOCK HILL CEMETERY |
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To provide Members with further details on the proposals for benches in Woodcock Hill Cemetery, together with a Management Plan for the woodland section in Woodcock Hill Cemetery. 09 07 06 EX i - (10a) woodcock hill cemetery (doc) 09 07 06 EX i - (10a) woodcock hill management plan-app a (doc) |
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10b |
EAST LANE CEMETERY |
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To advise Members of the status of East Lane Cemetery and propose applying for a faculty for work in the northern side. 09 07 06 EX i - (10b) east lane cemetery (doc) 09 07 06 EX i - (10b) east lane cemetery-app a (doc) 09 07 06 EX i - (10b) east lane cemetery-app b (pdf) |
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10c |
ABANDONED VEHICLE FEES AND CHARGES |
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To review the abandoned vehicle charges, following the award of a new Hertfordshire Consortium Contract. |
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10d |
CHARGES FOR BULK DOMESTIC WASTE BINS |
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To advise Members of a complaint made regarding the charging for bulk domestic waste bins and to therefore recommend removing these charges. |
| 11. |
ST MARY’S CHURCH YARD BOUNDARY WALL |
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To advise of the urgent repairs needed to the boundary wall of St. Mary’s Churchyard, Rickmansworth and request a virement of funds from an agreed capital budget to pay for the repairs. 09 07 06 EX i - (11) st mary's church yard boundary wall (doc) |
| 12. |
FOOD LAW AND HEALTH AND SAFETY LAW ENFORCEMENT PLANS 2009/10 |
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To advise Executive Committee on the Review of the Food and Health & Safety Law Enforcement Plans undertaken by Public Services and Health Policy and Scrutiny Committee at its meeting on the 11 June 2009. |
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GENERAL |
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| 13. |
CONSIDERATION OF RECOMMENDATION FROM THE AUDIT COMMITTEE |
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To receive the recommendation of the Audit Committee held on 30 June 2009 in relation to the following item on the agenda for the Executive Committee on 6 July 2009. |
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13a |
AUDIT & INTERNAL CONTROL – RISK MANAGEMENT STRATEGY |
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The report recommends to the Council that the Executive Committee updates the Risk Management Strategy. |
| 14. |
APPOINTMENT OF INDEPENDENT MEMBERS TO THE STANDARDS COMMITTEE |
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To approve the appointment of seven Independent Members on the Council’s Standards Committee. 09 07 06 EX i - (14) appt of independent members to stds cttee (doc) |
| 15. |
REGULATION OF INVESTIGATORY POWERS ACT 2000 (RIPA) |
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To receive an oral update from the Chief Executive. |
| 16. |
OTHER BUSINESS - if approved under item 3 above |
| 17. |
EXCLUSION OF PRESS AND PUBLIC |
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If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:- “that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under Paragraph (3) of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.” (Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items). |
| 1. |
THE JET PUBLIC HOUSE, HAYLING ROAD, SOUTH OXHEY |
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The purpose of this report is to consider the offer from Joseph Homes for the freehold of The Jet Public House, Haying Road, South Oxhey, or alternative options for disposal of the premises. |