Executive Committee - 30 October 2006
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday, 30 October 2006 at 7.30pm.
Members of the Committee (portfolio responsibility in brackets):-
Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Housing)
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Phil Brading (Public Services & Health) |
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Chris Whately-Smith (Leisure & Community) |
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Roger Seabourne (Community Safety) |
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Conservative (no appointment) |
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Richard Struck (Resources) |
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Conservative (no appointment) |
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Martin Trevett (Environment) |
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Labour (no appointment) |
Tony Beirne, Director of Strategic Services - 20 October 2006
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The Executive Committee welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting. |
| 1. |
APOLOGIES FOR ABSENCE |
| 2. |
MINUTES |
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To confirm as a correct record the Minutes of the Executive Committee meeting held on 4 September 2006 |
| 3. |
NOTICE OF OTHER BUSINESS |
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Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. |
| 4. |
DECLARATION OF INTERESTS |
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To receive any declarations of interest. |
RESOURCES |
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| 5. |
FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – SEPTEMBER 2006 (MONTH 6) |
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This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 24 September 2006. |
| 6. |
CONSIDERATION OF RECOMMENDATIONS FROM RESOURCES POLICY PANEL |
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To receive the recommendations of the Resources Policy Panel held on 14 September 2006 and 12 October 2006 in relation to items 6a to 6g of the agenda for the Executive Committee on 30 October 2006 as detailed. |
| 6a |
EXTERNAL PRINTING |
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This report gives Members an update on the current position relating to the corporate procurement arrangements for External Printing and to ask Members to review and comment on the proposed specification at appendix A. |
| 6b |
AUDIT AND INSPECTION PLAN 2006/07 – REQUEST FOR ADDITIONAL WORK |
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The purpose of this report is to seek the Panel’s agreement to an addition to the Audit and Inspection Plan 2006/07 to include an ‘Access to Services Review’ by the Audit Commission. The cost would be £6,500, requiring £4,800 to be found from balances. |
| 6c |
VALUE FOR MONEY STRATEGY |
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This report provides further data to be included in Appendix 2 to the Value for Money Strategy. 06 10 30 EX i - (6c) vfm strategy (doc) |
| 6d |
UPDATE ON PROCUREMENT ACTION |
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To update Members on procurement action since the previous report on 2 March 2006. |
| 6e |
ASSET MANAGEMENT PLAN |
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This report enables the Panel to consider the revised Asset Management Plan (AMP) and recommend its adoption. – (Asset Management Plan circulated separately) 06 10 30 EX i - (6e) asset management (doc) |
| 6f |
CAPITAL STRATEGY |
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This report enables the Panel to consider the revised Capital Strategy and recommend its adoption. (Capital Strategy circulated separately) |
| 6g |
ANNUAL REPORT AND MONITORING OF TREASURY MANAGEMENT |
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To inform Members of Treasury Management performance for 2005/06 and for the first five months of 2006/07. |
| 7. |
NATIONAL NON-DOMESTIC RATE – CONSIDERATION OF RELIEF |
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To consider applications for additional relief from payment of the National Non-Domestic Rate. 06 10 30 EX i - (07) nndr (doc) |
AUDIT |
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| 8. |
CONSIDERATION OF RECOMMENDATIONS FROM AUDIT COMMITTEE |
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To receive the recommendations of the Audit Committee held on 11 September 2006 in relation to items 8a of the agenda for the Executive Committee on 30 October 2006 as detailed. |
| 8a |
AUDIT & INTERNAL CONTROL – STRATEGIC RISKS UPDATE |
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This report updates the position on the council’s strategic risks. |
| 9. |
CONSIDERATION OF RECOMMENDATIONS FROM PUBLIC SERVICES & HEALTH POLICY PANEL |
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To receive the recommendations of the Public Services & Health Policy Panel held on 7 September 2006 in relation to items 9a of the agenda for the Executive Committee on 30 October 2006. |
| 9a |
THREE RIVERS WASTE SERVICES DRAFT HOT WEATHER WORKING POLICY |
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To recommend to Members that the Council adopts new procedures to protect the welfare of its staff in extreme hot conditions. |
| 10. |
CONSIDERATION OF RECOMMENDATIONS FROM HOUSING & ENVIRONMENT POLICY PANEL |
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To receive the recommendations of the Housing & Environment Policy Panel held on 10 October 2006 in relation to items 10a to 10b of the agenda for the Executive Committee on 30 October 2006. |
| 10a |
AIDS AND ADAPTATIONS POLICY (COUNCIL PROPERTIES) |
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Adaptations to council properties have been managed subject to a written procedure but not a formal policy, relying on the good practice guidance issued by the former Office of the Deputy Prime Minister. A formal policy which states the service aims and objectives is essential in order that clarity and consistency is achieved. 06 10 30 EX i - (10a) housing recs aids and adaptations (doc) |
| 10b |
ENERGY CONSERVATION WORKS – HOUSING REVENUE ACCOUNT |
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This report sets out details for an agreement to be undertaken with utility supplier Powergen to provide Energy Efficiency Commitment (EEC) grant funding to be used to improve the energy efficiency and thermal comfort of TRDC properties across the district. Approximately 200GWh would be saved, equivalent to over 37,030 tonnes of carbon. |
| 11. |
CONSIDERATION OF RECOMMENDATIONS FROM MEMBER WORKING GROUP – HOUSING STOCK TRANSFER |
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To receive the recommendations of the Member Working Group – Housing Stock Transfer held on 12 October 2006 |
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| 11a |
PROPOSAL FOR THE STATUTORY AND STRATEGIC HOUSING SERVICES |
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To receive the recommendations of the Member Working Group – Housing Stock Transfer held on 12 October 2006 in relation to item 12a of the agenda for the Executive Committee on 30 October 2006 as detailed. |
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ENVIRONMENT |
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| 12. |
CONSIDERATION OF RECOMMENDATIONS FROM HOUSING & ENVIRONMENT POLICY PANEL |
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To receive the recommendations of the Housing & Environment Policy Panel held on 12 September & 10 October 2006 in relation to items 12a to 12f of the agenda for the Executive Committee on 30 October 2006. |
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| 12a |
THREE RIVERS PARKING SCHEME – PROPOSED NEW RESTRICTIONS |
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To consider the need for new parking restrictions following consultation 06 10 30 EX i - (12a) parking restrictions (doc) 06 10 30 EX i - (12a) sept hepp parking restrictions-app 1 (doc) 06 10 30 EX i - (12a) sept hepp parking restrictions-app 2 (doc) 06 10 30 EX i - (12a) sept hepp parking restrictions-app 3 (doc) 06 10 30 EX i - (12a) sept hepp parking restrictions-app 3a (doc) 06 10 30 EX i - (12a) sept hepp parking restrictions-app 4 (doc) 06 10 30 EX i - (12a) sept hepp parking restrictions-app 5 (doc) 06 10 30 EX i - (12a) sept hepp parking restrictions-app 6 (doc) 06 10 30 EX i - (12a) sept hepp parking restrictions-app 7 (doc) |
| 12b |
THE FERRY CAR PARK |
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To consider a proposal for secure parking in the Ferry Car Park. |
| 12c |
THREE RIVERS PARKING SCHEME – PROPOSED DISABLED BAY AT DELTA GAIN, CARPENDERS PARK |
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To agree the installation of a disabled parking bay 06 10 30 EX i - (12c) recs env disabled parking bays - carpenders park (doc) |
| 12d |
CHORLEYWOOD CHRISTMAS LIGHTS |
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To consider a request from Chorleywood Business Association for funds to refurbish the Christmas lights in Lower Road. 06 10 30 EX i - (12d) recs env christmas lights chorleywood (doc) 06 10 30 EX i - (12d) recs env christmas lights chorleywood-app (doc) |
| 12e |
NIGHTINGALE ROAD AND CEDARS AVENUE CONSERVATION AREA APPRAISAL |
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To approve the Conservation Area Appraisal for public consultation. 06 10 30 EX i - (12e) recs env nightingale cedars caa (doc) 06 10 30 EX i - (12e) recs env nightingale cedars caa app (doc) |
| 12f |
M25 WIDENING DRAFT ENVIRONMENTAL STATEMENT |
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To comment on the Draft Environmental Statement and the implications for Three Rivers of M25 widening. |
LEISURE |
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| 13. |
CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL |
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To receive the recommendations of the Leisure and Community Policy Panel held on 5 September and 3 October 2006, in relation to items 13a to 13d on the agenda for the Executive Committee on 30 October 2006. |
| 13a |
DESIGNATION OF CHORLEYWOOD HOUSE ESTATE GROUNDS AND THE RICKMANSWORTH AQUADROME AS LOCAL NATURE RESERVES |
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To seek Members’ approval to formally designate Chorleywood House Estate Grounds, Chorleywood and the Rickmansworth Aquadrome, Rickmansworth as Local Nature Reserves (LNRs). |
| 13b |
THE CELEBRATION OF SOUTH OXHEY |
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This is a report on the completed ‘Celebration of South Oxhey’ project, which officers have been co-ordinating with local partner organisations since February 2004. |
| 13c |
WILLIAM PENN LEISURE CENTRE REFURBISHMENT - DETAILED DESIGN |
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To consider proposals for the detailed design of the refurbishment of William Penn Leisure Centre, and a recommendation to put the main construction contract out to tender. 06 10 30 EX i - (13c) wp update (doc) 06 10 30 EX i - (13c) wp update app a (doc) 06 10 30 EX i - (13c) wp update-app b (pdf) |
| 13d |
LEISURE AND COMMUNITY GRANT APPLICATIONS |
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The Policy Panel is asked to consider the second round of applications from groups and organisations for grant support from the Leisure and Community Grants 2006/07 revenue provision and to recommend accordingly to the Executive Committee. |
| 14. |
WOODSIDE LEISURE CENTRE |
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To seek members approval to the draft partnership agreement with Watford Borough Council on the Woodside Leisure Centre. 06 10 30 EX i - (14) woodside (doc) |
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COMMUNITY |
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| 15. |
CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL |
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To receive the recommendations of the Leisure and Community Policy Panel held on 5 September and 3 October 2006, in relation to items 15a and 15b on the agenda for the Executive Committee on 30 October 2006 |
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| 15a. |
UPDATE ON THE COMMUNITY SAFETY ACTION PLAN 2000/07 AND PROJECTS FUNDED BY THE SAFER STRONGER COMMUNITIES FUNDING (SSCF) |
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This report provides the Panel with a brief review of the Community Safety Action Plan for 2006/07 and the Stronger Safer Communities spend at the end of quarter 1. As requested this quarterly report has been shortened but a more detailed review is produced for the Community Safety Board and can be obtained from the Community Safety Co-ordinator. |
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| 15b |
VANDALISM IN BARTON WAY PLAY AREA |
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To advise Members of the ongoing vandalism within Barton Way play area and advise of the cost of replacing damaged equipment. |
| 16. |
CONSIDERATION OF RECOMMENDATION FROM SCRUTINY PANEL |
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To receive the recommendations of the Scrutiny Panel held on 25 September, in relation to item 16a on the agenda for the Executive Committee on 30 October 2006 |
| 16a |
SUMMARY OF REVIEW OF HERTS COUNTY COUNCIL SERVICES FOR YOUNG PEOPLE |
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This report seeks to bring together the work of the Panel in its review of Herts County Council services for young people and recommend how those services to young people might be improved |
| 17. |
THREE RIVERS CENTRE FOR VOLUNTARY SERVICES – REQUEST FOR FUNDING |
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The Three Rivers Centre for Voluntary Services (CVS) has advised this Council of its financial problems and the actions taken to deal with them. |
| 18. |
OTHER BUSINESS - if approved under item 3 above |
| 19. |
EXCLUSION OF PRESS AND PUBLIC |
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If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:- “that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraphs 3,4,3,1,1, and 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. (Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items). |
| 1. |
OTHER BUSINESS - if approved under item 3 above. |
| 2. |
CONSIDERATION OF RECOMMENDATIONS FROM THE HOUSING AND ENVIRONMENT POLICY PANEL |
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To receive the recommendations of the Housing and Environment Policy Panel held on 10 October 2006 in relation to Item 2a on the Executive Committee agenda. |
| 2a |
TRANSFER OF LAND AND PROPERTIES AT GADE VIEW GARDENS UPDATE |
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To seek approval for the transfer of land and properties at Gade View Gardens to Warden Housing Association. |
| 3. |
CONSIDERATION OF RECOMMENDATIONS FROM THE HOUSING AND ENVIRONMENT POLICY PANEL AND RESOURCES POLICY PANEL |
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To receive the recommendations from the Housing and Environment Policy Panel and Resources Policy Panel held on 10 and 12 October 2006 respectively in relation to Item 3a on the Executive Committee agenda. |
| 3a |
DIRECTORATE REORGANISATION |
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This report sets out proposals for the staff restructuring within the Corporate Resources and Housing and Health Directorates to provide improved accountability and effectiveness and prepare for potential stock transfer. |
| 4. |
CONSIDERATION OF RECOMMENDATIONS FROM RESOURCES POLICY PANEL |
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To receive the recommendations of the Resources Policy Panel held on 12 October 2006 in relation to items 4a of the agenda for the Executive Committee on 30 October 2006 as detailed. |
| 4a |
TREASURY CONSULTANCY CONTRACT |
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This report describes the evaluation process and outcome following the tendering of the Treasury Consultancy contract, and recommends a preferred tenderer |
| 5. |
COMPASSIONATE RETIREMENT |
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To consider early payment of a discretionary pension for an ex-employee on compassionate grounds under the Early Retirement Policy. |
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| 6. |
BENEFIT OVERPAYMENT WRITE-OFFS |
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This report seeks authority to write off debts which have proved irrecoverable. |
| 7. |
CONTRACT FOR THE PROVISION OF HOT WATER SERVICES TO THE MALE & FEMALE CHANGING ROOMS AT SIR JAMES ALTHAM SWIMMING POOL |
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This report seeks permission under the Council's Contract Procedure Rules to extend a contract for the provision of additional hot water storage to serve the male & female changing rooms at Sir James Altham Swimming Pool. |