Executive Committee - 27 March 2007
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on TUESDAY, 27 March 2007 at 7.30pm.
Members of the Committee (portfolio responsibility in brackets):-
Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Housing)
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Phil Brading (Public Services & Health) |
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Chris Whately-Smith (Leisure & Community) |
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Roger Seabourne (Community Safety) |
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Conservative (no appointment) |
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Richard Struck (Resources) |
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Conservative (no appointment) |
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Martin Trevett (Environment) |
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Labour (no appointment) |
Tony Beirne, Director of Strategic Services - 16 March 2007
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The Executive Committee welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting. |
| 1. |
APOLOGIES FOR ABSENCE |
| 2. |
MINUTES |
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To confirm as a correct record the Minutes of the Executive Committee meeting held on 5 March 2007. |
| 3. |
NOTICE OF OTHER BUSINESS |
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Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. |
| 4. |
DECLARATION OF INTERESTS |
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To receive any declarations of interest. |
HOUSING |
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| 5. |
CONSIDERATION OF RECOMMENDATIONS FROM MEMBERS WORKING GROUP |
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To receive the recommendations of the Member Working Group – Housing Stock Transfer held on 13 March 2007 in relation to items 5a, 5b and 5c of the agenda for the Executive Committee on 27 March 2007 as detailed. |
| 5a |
HOUSING STOCK TRANSFER - THE OFFER TO TENANTS |
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To approve and endorse the final draft of the offer to tenants. |
| 5b |
HOUSING STOCK TRANSFER – MANAGING CONFLICTS OF INTEREST |
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To adopt a protocol for avoiding conflicts of interest in the stock transfer process. |
| 5c |
HOUSING STOCK TRANSFER – APPROVAL OF THRIVE HOMES LTD RULES |
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To approve the rules of Thrive Homes Ltd. |
RESOURCES |
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| 6. |
FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – FEBRUARY 2007 (MONTH 11) |
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This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 28 February 2007. |
| 7. |
CONSIDERATION OF RECOMMENDATIONS FROM RESOURCES POLICY PANEL |
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To receive the recommendations of the Resources Policy Panel held on 15 March 2007 in relation to Items 7a -7c, on the Executive Committee agenda. |
| 7a |
THREE RIVERS HOUSE – MANNED GUARDING |
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The purpose of this Report is to seek permission to extend the existing contract for Manned Guarding, (security guards for Three Rivers House) for one year to cover the period 1 April 2008 to 31 March 2009. |
| 7b |
MARKET & SOCIAL RESEARCH CONSORTIUM CONTRACT |
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This report provides details of the Hertfordshire Consortium Market and Social Research Procurement process and requests that delegated authority for the Portfolio Holder (Resources) and Director of Strategic Services is recommended to the Executive Committee so that contract awards can be agreed by the Consortium between 3 May and 10 May 2007. |
| 7c |
BACKGROUND REPORT - SHARED SERVICES PROGRAMME |
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This report seeks the Panel’s approval to recommend to the Executive Committee that this Council continues to participate in the shared services programme with Watford and Dacorum Borough Councils. Specifically that the project proceeds to the next stage of the programme on the basis of the conclusions of the Strategic Business case, attached as Appendix A. This also means agreeing to commit £100,000 of revenue funding in 2007/08, which would be this Council’s contribution to taking the programme forward. The funding has been identified as a contingency amount in 2007/08. |
AUDIT |
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| 8. |
CONSIDERATION OF RECOMMENDATIONS FROM AUDIT COMMITTEE |
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To receive the recommendations of the Audit Committee held on 7 March 2007 in relation to items 8a. |
| 8a |
AUDIT & INTERNAL CONTROL – STRATEGIC AND OPERATIONAL RISKS UPDATE |
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This report considers further the Council’s strategic and operational risks. 07 03 27 EX i - (8a) strategic risks (doc) 07 03 27 EX i - (8a) strategic risks-app 1 (doc) 07 03 27 EX i - (8a) strategic risks-app 2 (doc) |
| 9. |
CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL |
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To receive the recommendations of the Leisure and Community Policy Panel held on 6 March 2007, in relation to the following items on the agenda for the Executive Committee on 27 March 2007. |
| 9a |
WILLIAM PENN LEISURE CENTRE REFURBISHMENT – MAIN CONTRACTOR PRESENTATION & PROGRESS REPORT |
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To note progress on the refurbishment of William Penn Leisure Centre. |
| 10. |
WILLIAM PENN LEISURE CENTRE REFURBISHMENT - SPA REVIEW |
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Item withdrawn |
| 11. |
CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL |
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To receive the recommendations of the Leisure and Community Policy Panel held on 6 March 2007, in relation to item 10a on the agenda for the Executive Committee on 27 March 2007 |
| 11a |
UPDATE ON THE COMMUNITY SAFETY ACTION PLAN 2006/07 AND PROJECTS FUNDED BY THE SAFER STRONGER COMMUNITIES FUNDING (SSCF) |
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This report provides the Panel with a brief review of the Community Safety Action Plan for 2006/07 and the Stronger Safer Communities spend at the end of quarter 3. As requested this quarterly report has been shortened but a more detailed review is produced for the Community Safety Board and can be obtained from the Community Safety Co-ordinator |
LEISURE |
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| 12. |
CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY PANEL AND LEISURE AND COMMUNITY POLICY PANEL |
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To receive the recommendations of the Leisure and Community Policy Panel held on 6 March 2007 and the Public Services and Health Policy Panel held on 8 March 2007 in relation to Item 11a on the agenda for the Executive Committee on 27 March 2007. |
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12a |
ENVIRONMENTAL PROTECTION CONTRACTS |
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To advise members on the termination dates for the 3 largest contracts managed within Environmental Protection and make recommendations with regard to their renewal. |
| 13. |
CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY PANEL |
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To receive the recommendations of the Public Services and Health Policy Panel held on 8 March 2007 in relation to Items 12a, on the agenda for the Executive Committee on 27 March 2007. |
| 13a |
CONSULTATION ON REVIEW OF HERTFORDSHIRE JOINT WASTE MANAGEMENT STRATEGY |
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This report recommends the content of the council’s response to the consultation on the review of the Herts Joint Municipal Waste Management Strategy (JMWMS). |
| 14. |
CONSIDERATION OF RECOMMENDATIONS FROM THE HOUSING & ENVIRONMENT POLICY PANEL |
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To receive the recommendations of the Housing & Environment Policy Panel held on 13 March 2007, in relation to the following items on the agenda for the Executive Committee on 27 March 2007. |
| 14a |
HOUSING ALLOCATION POLICY AMENDMENTS |
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To align the Housing Allocations Policy with the Council’s Homelessness Strategy and its emphasis on homelessness prevention and recommend interim amendments to the current Housing Allocation Policy prior to a comprehensive review of the Housing Allocation Policy due to commence in spring 2007. |
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14b |
PERFORMANCE MONITORING REPORT – QUARTER 3, 2006/2007 |
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To receive Quarter 3 of 2006/07 (October – December) performance indicators relating to the Housing and Environment Policy Panel. |
| 15. |
CONSIDERATION OF RECOMMENDATIONS FROM THE HOUSING AND ENVIRONMENT POLICY PANEL |
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To receive the recommendations of the Housing and Environment Policy Panel held on 13 March 2007, in relation to the following items on the agenda for the Executive Committee on 27 March 2007. |
| 15a |
OUTER LOUDWATER CONSERVATION AREA APPRAISAL AND ARTICLE 4 DIRECTION |
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To report results of consultation on the Draft Outer Loudwater Conservation Area Appraisal and Article 4 Direction. 07 03 27 EX i - (15a) outer loudwater cons area (doc) 07 03 27 EX i - (15a) outer loudwater cons area-app 1 (doc) 07 03 27 EX i - (15a) outer loudwater cons area-app 2 (doc) 07 03 27 EX i - (15a) outer loudwater cons area-app a to 2 (doc) |
| 15b |
ADVISORY DISABLED PARKING BAYS |
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To agree installation of advisory disabled parking bays |
| 15c |
THREE RIVERS PARKING SCHEME – RESIDENT PERMIT RESTRICTIONS IN NEW DEVELOPMENT |
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To agree a policy for making new developments ineligible for parking permits in areas covered by Traffic Regulation Orders. |
| 15d |
THREE RIVERS PARKING SCHEME – NEW PARKING RESTRICTIONS |
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To agree the next priorities for local consultation. 07 03 27 EX i - (15d) parking restrictions trdc (doc) |
| 16. |
CONSTITUTION WORKING PARTY |
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To reconstitute this Working Party to review the Council’s Constitution. |
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17 |
EXCLUSION OF PRESS AND PUBLIC |
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If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:- “that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraphs 3, 1 and 3 respectively of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. (Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items). |
RESOURCES |
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| 1. |
RECOMMENDATIONS FROM THE RESOURCES POLICY PANEL |
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To receive the recommendation of the Resources Policy Panel held on 15 March 2007, in relation to the following item on the agenda for the Executive Committee on 27 March 2007. |
| 1a |
EXTENSION OF BANK CONTRACT |
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To obtain Committee approval to extend the current Bank contract for a further year and not to re-tender pursuant to rule 5 (a) (ii) under the Contracts Procedure Rules. |
| 2. |
WRITE OFFS |
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This report seeks authority to write off debts which have proved irrecoverable. |
LEISURE |
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| 3. |
LEAVESDEN AND SCOTSBRIDGE PLAYING FIELDS’ PAVILIONS |
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A report informing Members of the results of the tendering exercise in relation to these two pavilions and seeking an instruction to proceed with the projects. |
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OTHER BUSINESS - if approved under item 3 above |
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