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Executive Committee - 20 October 2008

Penn Chamber, Three Rivers House19th October 2008

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 20 October 2008 at 7.30pm.

Members of the Committee (portfolio responsibility in brackets):-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)

Phil Brading (Public Services and Health)

Roger Seabourne (Community Safety)

Chris Hayward

Ron Spellen

David Sansom

Martin Trevett (Environment)

Alison Scarth (Sustainability)

Chris Whately-Smith (Leisure and Community)

David Gardner, Director of Corporate Resources and Governance
10 October 2008

The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

 

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the Executive Committee meeting held on 1 September 2008.

08 09 01 EX mins (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATION OF INTERESTS

 

To receive any declarations of interest.

RESOURCES

5.

CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE

 

To receive the recommendations of the Resources Policy and Scrutiny Committee held on 11 September 2008 in relation to the following items on the Executive agenda on 20 October 2008.

08 10 20 EX i - (05) res recs (doc)

5a.

MANNED GUARDING CONTRACT FOR THREE RIVERS HOUSE

 

To advise Members on options for out-of-hours security and guarding at Three Rivers House and recommend the optimum solution.

08 10 20 EX i - (5a) manned guarding contract (doc)

08 10 20 EX i - (5a) manned guarding contract-app a (doc)

5b.

CONTRACT FOR INSURANCE SERVICES FROM 1 APRIL 2009

 

This report seeks the Committee’s views on provision of insurance services from 1 April 2009.

08 10 20 EX i - (5b) contract for insurance services 1 april 09 (doc)

 

 

6.

FINANCIAL POSITION STATEMENT AND BUDGET MONITORING REPORT – SEPTEMBER (MONTH 6)

 

This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 30 September 2008.

08 10 20 EX i - (06) financial statement and budget monitoring - sept 2008 (m6) (doc)

7.

NATIONAL NON-DOMESTIC RATE – CONSIDERATION OF RELIEF

 

To consider applications for discretionary relief from payment of the National Non-Domestic Rate.

08 10 20 EX i - (07) nndr - consideration of relief (doc)

08 10 20 EX i - (07) nndr - consideration of relief-app 1 (doc)

08 10 20 EX i - (07) nndr - consideration of relief-app 2 (xls)

08 10 20 EX i - (07) nndr - consideration of relief-app 3 (eia form a - relevance test) (doc)

SUSTAINABILITY

8.

CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE

 

To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 9 September and 6 October 2008 in relation to the following items respectively on the Executive agenda on 20 October 2008.

08 10 20 EX i - (08) sust env recs (doc)

8a.

HOMELESSNESS STRATEGY 2008 2013

 

To advise Members of the New Homelessness Strategy.

08 10 20 EX i - (8a) homelessness strategy (doc)

08 10 20 EX i - (8a) homelessness strategy-app (doc)

8b.

LOCAL DEVELOPMENT FRAMEWORK - CORE STRATEGY DEVELOPMENT PLAN DOCUMENT: ‘PREFERRED OPTIONS’ STAGE

 

This report sets out details of the latest stage in the preparation of the Core Strategy, as part of the Council’s Local Development Framework (LDF). The Committee is recommended to agree the contents of the ‘Preferred Options’ document, appended to this report, and that it be the subject of full public consultation.

08 10 20 EX i - (8b) ldf - core strategy preferred options (doc)

08 10 20 EX i - (8b) ldf - core strategy preferred options-app 1 (pdf)

08 10 20 EX i - (8b) ldf - core strategy preferred options-app 2 (pdf)

9.

REVIEW OF LOCAL LAND CHARGES

 

To approve a reduction in the Local Land Charges (LLC) fee for full official searches, to enable the Council to compete effectively in the property search market.

08 10 20 EX i - (09) review of local land charges (doc)

08 10 20 EX i - (09) review of local land charges-app 1 (doc)

LEISURE AND COMMUNITY

10.

NATIONAL FREE SWIM SCHEME

 

To confirm that the Council still wishes to participate in this scheme.

08 10 20 EX i - (10) free swim (doc)

11.

OTHER BUSINESS -  if approved under item 3 above

11a. MORTGAGE ADVANCES - INTEREST RATE

 

The purpose of this report is to seek approval to the rate of interest charged on mortgages granted by the Council.

08 10 20 EX i - (11a) aob - mortgage advances - interest rates (doc)

12.

EXCLUSION OF PRESS AND PUBLIC

 

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

 

 

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

 

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

LEISURE AND COMMUNITY

1.

CHORLEYWOOD YOUTH CLUB

 

To consider writing off £5,250 rent arrears owed by Chorleywood Youth Club.

2

OTHER BUSINESS - if approved under item 3.