Executive Committee - 20 June 2005
Penn Chamber20th June 2005
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday, 20 June 2005 at 7.30pm.
Members of the Committee (portfolio responsibility in brackets):-
Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Housing)
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Phil Brading (Public Services & Health) |
Chris Whately-Smith (Leisure & Community) |
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Roger Seabourne (Community Safety) |
Labour (no appointment) |
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Richard Struck (Resources) |
Conservative (no appointment) |
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Martin Trevett (Environment) |
Conservative (no appointment) |
Tony Beirne, Director of Strategic Services, 9 June 2005
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The Executive Committee welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting. |
| 1. |
APOLOGIES FOR ABSENCE |
| 2. |
MINUTES |
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To confirm as a correct record the Minutes of the Executive Committee meeting held on 23 May 2005 |
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| 3. |
NOTICE OF OTHER BUSINESS |
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Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. |
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COMMUNITY SAFETY |
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| 4. |
TO CONSIDER A REQUEST FROM HERTFORDSHIRE CONSTABULARY FOR A DISPERSAL ORDER UNDER SECTION 30 OF THE ANTI-SOCIAL BEHAVIOUR ACT 2003 |
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To consider a request from Hertfordshire Constabulary for agreement to a dispersal order under Section 30 of the Anti-social Behaviour Act 2003, in specific zones within the wards of Hayling, Northwick and Ashridge in order. |
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LEISURE |
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| 5. |
CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL |
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To receive the recommendation of the Leisure and Community panel held on 7 June 2005 relating to Agenda items 5A below. Any other recommendations to be reported at the meeting. |
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| 5a |
REPLACEMENT OF HI-FI AND LIGHT DISPLAY AT SIR JAMES ALTHAM POOL |
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To request that Members approve funding for the replacement of the Hi-Fi and light display equipment at Sir James Altham (SJA) Pool. |
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RESOURCES |
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| 6. |
CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY PANEL |
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To receive the recommendations of the Resources panel held on 15 June 2005 relating to Agenda items 6A and 6B below (to follow). Any other recommendations to be reported at the meeting. |
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| 6a |
STATEMENT ON INTERNAL CONTROL (SIC) 2004/2005 AND ANNUAL REVIEW OF THE SYSTEM OF INTERNAL CONTROL |
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This report is presented to enable the Panel to recommend to the Executive Committee the adoption of the Statement on Internal Control for 2004/2005 for inclusion in the Council’s Statement of Accounts. 05 06 20 EX i - (6a) statement on review of internal control (doc) |
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| 6b |
MIGRATION OF WINDOWS NT4 TO WINDOWS 2003 |
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At the Executive Committee meeting on 13 December 2004, Members resolved that further tenders be sought in respect of the requirement to migrate from a Windows NT4 to Windows 2003 network environment (Minute EX135/04 refers). The purpose of this report is to update Members on the procurement action taken. 05 06 20 EX i - (6b) NT4 to 2003 (doc) 05 06 20 EX i - (6b) NT4 to 2003-addendum (doc) |
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| 7. |
FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – APRIL 2005 (MONTH 1) |
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This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 24 April 2005 |
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ENVIRONMENT |
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| 8. |
CONSIDERATION OF RECOMMENDATIONS FROM THE HOUSING AND ENVIRONMENT PANEL |
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To consider the recommendations of the Housing and Environment Panel held on 14 June 2005. The recommendations, if any, to be reported at the meeting. |
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| 9. |
RICKMANSWORTH PARKING SCHEME |
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To consider the results of the consultation exercise and recommend amendments to the parking scheme for implementation. 05 06 20 EX i - (09) rickmansworth parking scheme (doc) 05 06 20 EX i - (09) rickmansworth parking scheme-addendum (doc) 05 06 20 EX i - (09) rickmansworth parking scheme-app 01 (doc) |
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| 10. |
CHORLEYWOOD STATION ESTATE CONSERVATION AREA APPRAISAL |
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To approve a draft Conservation Area Appraisal for consultation. 05 06 20 EX i - (10) chorleywood station estate conservation area appraisal (doc) 05 06 20 EX i - (10) chorleywood station estate conservation area appraisal-app 01 (doc) 05 06 20 EX i - (10) chorleywood station estate conservation area appraisal-app 02 (doc) 05 06 20 EX i - (10) chorleywood station estate conservation area appraisal-app 03 (doc) 05 06 20 EX i - (10) chorleywood station estate conservation area appraisal-app 04 (doc) |
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| 11. |
CONSERVATION AREAS IN THREE RIVERS |
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To consider requests for designating extensions to Nightingale Road Conservation Area, Rickmansworth, and Loudwater Conservation Area. 05 06 20 EX i - (11) conservation areas in three rivers (doc) 05 06 20 EX i - (11) conservation areas in three rivers-app 01 (doc) |
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HOUSING |
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| 12. |
To consider the recommendations of the Housing and Environment Panel held on 14 June 2005. The recommendations, if any, to be reported at the meeting. |
PUBLIC SERVICES AND HEALTH |
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| 13. |
To consider the recommendations of the Public Services and Health Panel held on 9 June 2005 relating to Agenda Items 13A, 13B and 13C below. Any other recommendations to be reported at the meeting. |
| 13a |
DEFECTIVE PRIVATE SEWERS |
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To report on the condition of two private sewers, a foul water and a surface water sewer, which are defective to such an extent that they require replacing. |
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| 13b |
ANNUAL REVIEW OF THE FOOD LAW AND HEALTH AND SAFETY LAW ENFORCEMENT SERVICE PLANS |
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To consider the Food Law and Health and Safety Law Enforcement Service Plans and to make recommendations to the Executive Committee. 05 06 20 EX i - (13b) food law and health enforcement service plan (doc) |
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| 13c |
FREEDOM OF INFORMATION ACT – PUBLISHING FOOD INSPECTION INFORMATION ON THE COUNCIL WEBSITE |
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This report outlines the issues and risks associated with publishing food inspection records on the Council website. 05 06 20 EX i - (13c) food inspection info on council website (doc) |
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GENERAL |
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| 14. |
EQUAL OPPORTUNITIES REPORTING ARRANGEMENTS |
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The purpose of this report is to seek the Committee’s agreement to formalise improved planning and reporting arrangements for equal opportunities work. 05 06 20 EX i - (14) equal opportunities reporting arrangements (doc) |
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| 15. |
OTHER BUSINESS - if approved under item 3 above. |
| 16. |
EXCLUSION OF PRESS AND PUBLIC |
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If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:- "that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 and 9 of Part I of Schedule 12A to the Act." (Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items). |
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LEISURE |
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| 1. |
WATERSMEET |
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This report updates members on progress with the Rickmansworth Centre Trust Ltd and discusses options for the future of the venue |
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RESOURCES |
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| 2. |
CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY PANEL |
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To receive the recommendations of the Resources panel held on 15 June 2005 relating to Agenda item 2A below (to follow). Any other recommendations to be reported at the meeting. |
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| 2a |
ASSET MANAGEMENT PLAN – FREEHOLD REVERSIONARY INTERESTS |
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To consider the valuations of Freehold Reversionary Interests identified by this Panel for possible disposal as part of the Asset Management Plan (AMP) rolling programme. |
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| 3. |
SERVER ROOM AIR CONDITION No.1 |
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This report seeks permission to extend the Air Condition replacement contract in Three Rivers House Server Room in accordance with the Council’s Contracts Procedures Rules. |
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HOUSING |
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| 4. |
RENT ARREARS WRITE OFFS |
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To seek authority to write off one tenant’s arrears where the arrears arose on a former tenancy. |
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OTHER BUSINESS - if approved under item 3 above. |
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