Executive Committee - 15 October 2012
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Northway, Rickmansworth on Monday 15 October 2012 at 7.30pm.
Members of the Committee:-
Councillors Ann Shaw OBE (Chairman), Philip Brading (Vice-Chairman) (Public Services and Health)
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Matthew Bedford (Resources) |
Ralph Sangster |
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Sara Bedford (Sustainability) |
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Roger Seabourne (Community Safety) |
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Chris Hayward |
Martin Trevett (Environment) |
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Stephen King |
Keith Williams (Leisure and Community) |
David Gardner, Director of Corporate Resources and Governance
5 October 2012
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The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting. |
| 1. |
APOLOGIES FOR ABSENCE |
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| 2. |
MINUTES |
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To confirm as a correct record the Minutes of the Executive Committee meeting held on 3 September 2012. |
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| 3. |
NOTICE OF OTHER BUSINESS |
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Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. |
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| 4. |
DECLARATION OF INTERESTS |
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To receive any declarations of interest. |
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| 5. |
CONSIDERATION OF RECOMMENDATION FROM THE RESOURCES POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendation of the Resources Policy and Scrutiny Committee held on 27 September 2012 in relation to the following item on the agenda for the Executive Committee on 15 October 2012. |
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| 5a |
UPDATE OF COMPREHENSIVE EQUALITY POLICY |
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This report presents to members revisions to the Comprehensive Equality Policy in line with recent changes to equality legislation and public sector equality duties. 12 10 15 EX i - (5a) update of comprehensive equality policy (doc) |
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| 6. |
BUDGET MONITORING, PERIOD 5 (AUGUST 2012) |
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This report seeks approval to changes in the approved medium-term financial plan based on information contained in the budget monitoring reports. 12 10 15 ex i - (06) budget monitoring month 5 (august 2012) (doc) |
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| 7. |
CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendations of the Leisure and Community Safety Policy and Scrutiny Committee held on 19 September 2012 in relation to the following items on the agenda for the Executive Committee on 15 October 2012. |
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| 7a |
LEISURE, COMMUNITY AND CAPITAL GRANT APPLICATIONS |
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The Committee is asked to consider two funding applications, one of the applications is from Watford New Hope Trust who have applied for a capital grant of £4,600 from the 2012/13 budget and Hertfordshire Inclusive Theatre Project (HIT) have applied for a grant of £670 from the Leisure grant budget. |
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| 7b |
SAFEGUARDING CHILDREN AND VULNERABLE ADULTS |
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This report seeks Members’ approval of a revised Safeguarding Policy and provides information on the outcomes of its implementation in the last year. |
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| 7c |
DRAFT SERVICE LEVEL AGREEMENT (SLA) FOR THE CITIZENS ADVICE BUREAU (CAB) IN THREE RIVERS – APRIL 2013 |
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The Committee is asked to review the draft Service Level Agreement for April 2013 – March 2016 for the Citizens Advice Service in Three Rivers. |
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| 7d |
LEISURE DEVELOPMENT WORK PROGRAMME UPDATE |
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The report is to keep members up to date with the key projects and services of the Leisure Development team and to feedback on the successes of this year’s school holiday children’s activities and community events programme. The Olympic and Paralympic theme and aims have been integrated into many of the summer activities. This has included playscheme opening and closing ceremonies, production of a model Olympic park, Olympic week at Mill End Youth Project and Play Olympics and Olympic branding at the Family Fun and Games event in Mill End. |
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| 7e |
SCOTSBRIDGE TENNIS COURTS RESURFACING |
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This report presents Members with a summary of a recent condition survey and site inspection report of Scotsbridge public tennis courts, and the recommended options for the required refurbishment works. 12 10 15 EX i - (7e) scotsbridge tennis courts (doc) |
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PUBLIC SERVICES AND HEALTH |
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| 8. |
CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendations of the Public Services and Health Policy and Scrutiny Committee held on 6 September 2012 in relation to the following items on the agenda for the Executive Committee on 15 October 2012. |
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| 8a |
COMPOSTING AND CARDBOARD ISSUES |
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To provide Members with details of the final bid submitted to Department of Communities and Local Government (DCLG) and to propose questions to be contained within a survey about TRDC’s waste and recycling collection services. |
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| 8b |
ASSISTANCE DOGS AND ACCESS TO FOOD BUSINESSES |
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This report summarises action recently taken to a complaint regarding Food Business Operators discriminatory practices with regards to assistance dogs and highlights a range of further options open to the Council to take further preventative steps against such behaviour. 12 10 15 EX i - (8b) assistance dogs and access to restaurants (doc) |
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| 8c |
WINTER MAINTENANCE/REFUSE COLLECTION ARRANGEMENTS |
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To advise Members of the plans for the maintenance of footpaths and highways, together with refuse/recycling collection arrangements, should it snow over the winter period. |
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SUSTAINABLE ENVIRONMENT |
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| 9. |
CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 18 September 2012 in relation to the following items on the agenda for the Executive Committee on 15 October 2012. |
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| 9a |
BATCHWORTH HEATH CONSERVATION AREA APPRAISAL AND STOCKER’S LOCK AND FARM CONSERVATION AREA APPRAISAL |
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To approve for consultation the draft Batchworth Heath Conservation Area Appraisal. To approve for consultation the draft Stocker’s Lock and Farm Conservation Area Appraisal. |
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| 9b |
GREEN DEAL PROVISION FOR THREE RIVERS DISTRICT COUNCIL |
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To authorise the Council’s participation as one of the founding shareholder members of the proposed Community Interest Company (CIC) for the Green Deal; subject to confirmation by the Shared Services Head of Finance and the Solicitor to the Council once the terms of membership and participation are finalised. |
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| 10. |
PUBLICATION OF SITE ALLOCATIONS PROPOSED SUBMISSION DOCUMENT |
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This report seeks the Council’s approval to publish the proposed submission Site Allocations Document. Publication of the proposed submission document is a formal and advanced stage in the preparation of a local plan document under Regulation 19 of the Town and Country Planning (Local Planning) (England) Regulations 2012. The document is published to enable representations to be made on whether the Council’s proposed submission document is legally compliant and sound and has been prepared in accordance with the Localism Act’s Duty to Cooperate. Publication of the document precedes the submission of the document to the Secretary of State for independent examination. 12 10 15 EX i - (10) site alloc publication (doc) |
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| 11. |
LOCAL PLAN DEVELOPMENT MANAGEMENT POLICIES SUBMISSION |
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To inform the Committee of representations received following public consultation on the Development Management Policies LDD, to agree the Council’s response to these representations and to seek Member approval to submit the Development Management Policies LDD and relevant supporting information to the Secretary of State for independent examination. The submission of the Development Management Policies LDD is an important step towards its adoption. A report of this nature would normally be presented to the Sustainable Environment Policy and Scrutiny Committee (SEPSC) in advance of the Executive Committee. However, the lack of any scheduled SEPSC meetings within a suitable timeframe and in order not to delay submission of the Development Management Policies LDD, this has not been possible on this occasion. 12 10 15 EX i - (11) Development Management Policies LDD (doc) 12 10 15 EX i - (11) Development Management Polices app1 (doc) 12 10 15 EX i - (11) Development Management Policies app2 (doc) |
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| 12. |
SUSTAINABLE PROCUREMENT |
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This report updates the sustainability elements of the authority’s Procurement Strategy, aiming to embed sustainability considerations throughout the process. |
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GENERAL |
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| 13. |
PA SYSTEM IN PENN CHAMBER |
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To authorise expenditure to replace existing microphones used in the Penn Chamber. 12 10 15 EX i - (13) pa system (doc) 12 10 15 EX i - (13a) pa system - additional information (doc) |
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| 14. |
SOUTH OXHEY INITIATIVE |
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To agree the shortlist for Developer Partner (to follow). |
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| 15. |
OTHER BUSINESS - if approved under item 3 above. |
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| 16. |
EXCLUSION OF PRESS AND PUBLIC |
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If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:- “that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under Paragraphs 3 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.” (Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.) |
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| 1. |
OTHER BUSINESS – if approved under item 3 above. |
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