Executive Committee - 1 September 2008
NOTICE AND AGENDA
For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 1 September 2008 at 7.30pm.
Members of the Committee (portfolio responsibility in brackets):-
Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)
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Phil Brading (Public Services & Health) |
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Roger Seabourne (Community Safety) |
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Chris Hayward |
Ron Spellen |
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David Sansom |
Martin Trevett (Environment) |
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Alison Scarth (Sustainability) |
Chris Whately-Smith (Leisure & Community) |
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David Gardner, Director of Corporate Resources and Governance
21 August 2008
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The Executive Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting. |
| 1. |
APOLOGIES FOR ABSENCE |
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| 2. |
MINUTES |
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To confirm as a correct record the Minutes of the Executive Committee meeting held on 21 July 2008. |
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| 3. |
NOTICE OF OTHER BUSINESS |
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Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. |
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| 4. |
DECLARATION OF INTERESTS |
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To receive any declarations of interest. |
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RESOURCES |
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| 5. |
FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – JULY (MONTH 4) |
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This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 27 July 2008. |
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| 6. |
STRATEGIC, SERVICE & FINANCIAL PLANNING 2009- 2012 |
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The purpose of this report is to seek the Committee’s agreement to the process whereby the Council will determine its three-year medium-term strategic plan for 2009-2012, the related service plans, and the allocation of financial resources to achieve them. 08 09 01 EX i - (06) strategic service financial planning (doc) |
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| 7. |
APPROPRIATION OF LAND AND PROPERTY REMAINING IN THE HOUSING REVENUE ACCOUNT (HRA) TO THE GENERAL FUND AND CLOSING THE HRA |
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This report seeks approval to appropriate land and property remaining in the HRA to the General Fund and recommends that directions be sought from the Secretary of State to close the HRA. 08 09 01 EX i - (07) land and property from hra to general fund (doc) |
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| 8. |
NATIONAL NON-DOMESTIC RATE – CONSIDERATION OF RELIEF |
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To consider applications for discretionary relief from payment of the National Non-Domestic Rate. 08 09 01 EX i - (08) nndr relief (doc) |
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LEISURE AND COMMUNITY SAFETY |
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| 9. |
CONSIDERATION OF RECOMMENDATION FROM THE LEISURE AND COMMUNITY SAFETY POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendation of the Leisure and Community Policy and Scrutiny Committee held on 22 July 2008 in relation to the following item on the agenda for the Executive Committee on 1 September 2008. |
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| 9a |
LEISURE AND COMMUNITY GRANT APPLICATIONS |
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The Committee is asked to consider the second round of applications from groups and organisations for grant support from the Leisure and Community Grants 2008/09 revenue position and to recommend accordingly to the Executive Committee. The application to be considered is for a Leisure Grant from Sarratt Festival of Music, to assist with the funding of this annual event in September 2008. |
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| 10. |
NATIONAL FREE SWIM SCHEME |
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To advise Members on the national free swim scheme and the options available for this Council to participate in the scheme. 08 09 01 EX i - (10) free swim (doc) |
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SUSTAINABLE ENVIRONMENT |
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| 11. |
CONSIDERATION OF RECOMMENDATIONS FROM THE SUSTAINABLE ENVIRONMENT POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendations of the Sustainable Environment Policy and Scrutiny Committee held on 5 August 2008 in relation to the following items on the agenda for the Executive Committee on 1 September 2008. |
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| 11a |
PROPOSAL BY BRITISH TELECOM TO REMOVE PAYPHONES |
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To comment on the proposed removals. 08 09 01 EX i - (11a) bt payphones (doc) |
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HUNTON BRIDGE CONSERVATION AREA APPRAISAL |
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To consider the Hunton Bridge Conservation Area Appraisal document to be adopted as a material consideration in the determination of planning applications. 08 09 01 EX i - (11b) hunton bridge cons area (doc) |
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| 12. |
BYEWATERS ESTATE |
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To secure approval for the use of the commuted sum reserve for the maintenance of communal open spaces, footways and cycle ways on the Byewaters estate. |
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PUBLIC SERVICES AND HEALTH |
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| 13. |
CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendations of the Public Services and Health Policy and Scrutiny Committee held on 24 July 2008 in relation to the following items on the agenda for the Executive Committee on 1 September 2008. |
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| 13a |
TRIAL KITCHEN CADDY SCHEME |
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To recommend to Members the implementation of a pilot kitchen caddy scheme, in order to assess whether it increases the amount of kitchen waste placed out for recycling. |
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| 13b |
MUSLIM SECTION – WOODCOCK HILL |
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To advise Members on the extension to the Muslim Section within Woodcock Hill Cemetery and make suggestions to alter a previous Executive decision to bulk sell grave spaces to Batlers Wells Foundation (BWF) |
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| 13c |
CONCESSIONS – SPECIAL COLLECTION CHARGES |
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This report discusses the Equalities Impact Assessment and rationale for applying concessions to charges for Special Collections. |
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| 13d |
UPDATE ON TRIAL OF COMMERCIAL WASTE RECYCLING |
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To update Members on the progress of the commercial waste recycling trial for the collection of cardboard and to recommend the expansion of the service. 08 09 01 EX i - (13d) trade report (doc) 08 09 01 EX i - (13d) trade rpt-app a (xls) |
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| 13e |
LOCAL ENVIRONMENTAL QUALITY REPORT |
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To advise members of the results of an independent audit carried out on the quality of the local environment within Three Rivers and make recommendations for improvements. |
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| 13f |
ANNUAL REVIEW OF THE FOOD LAW AND HEALTH AND SAFETY LAW ENFORCEMENT SERVICE PLANS |
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To review the 2007/08 Health and Safety Law Enforcement Service Plans; to recommend strategy on the Council’s statutory duties for 2008/09 and to recommend the revised plans to Executive Committee. |
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| 14. |
CHRISTMAS REFUSE ARRANGEMENTS |
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To recommend to Members an enhancement to the current Christmas refuse collection arrangements. |
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| 15. |
HERTFORDSHIRE WASTE PARTNERSHIP – REQUEST FOR DELEGATED AUTHORITY |
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This report seeks delegation of authority to enable the Cabinet Member for Public Services & Health to sign on behalf of the Council certain Herts Waste Partnership documents. |
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| 16. |
DISTRICT CHILDREN & YOUNG PEOPLE’S PLAN UPDATE |
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This report provides members with an update on the achievement of the District Children’s Trust Partnership in 2007-2008 and details of the draft action plan for 2008-2009. |
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| 17. |
LOCAL STRATEGIC PARTNERSHIP PROJECTS OFFICER |
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This report seeks a decision on fixed term funding contribution for a proposed LSP Projects Officer to support the allocation and performance management of the Local Area Agreement Performance Reward Grant. |
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| 18. |
OTHER BUSINESS - if approved under item 3 above |
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EXCLUSION OF PRESS AND PUBLIC |
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If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:- “that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraphs 3 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.” (Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items). |
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LEISURE AND COMMUNITY SAFETY |
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| 1. |
CONSIDERATION OF RECOMMENDATION FROM THE LEISURE AND COMMUNITY POLICY AND SCRUTINY COMMITTEE |
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To receive the recommendation of the Leisure and Community Policy and Scrutiny Committee held on 22 July 2008 in relation to the following item on the agenda for the Executive Committee on 1 September 2008. |
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| 1a |
WILLIAM PENN LEISURE CENTRE REFURBISHMENT - PROGRESS REPORT |
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This report updates members on the refurbishment of William Penn Leisure Centre. |
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SUSTAINABLE ENVIRONMENT |
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| 2. |
GADE VIEW GARDENS PROGRESS REPORT |
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To formally announce the result of the “Certificate of Immunity in all but name” application to English Heritage and update Members on the current position and redevelopment issues for the Gade View Gardens site. |
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RESOURCES |
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| 3. |
EXTENSION OF BANK CONTRACT |
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To obtain Committee approval to extend the Bank contract until 31 July 2010 and not to retender pursuant to rule 5 (a) (ii) under the Contracts Procedure Rules. |
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| 4. |
PARTNERSHIPS AND PERFORMANCE MANAGEMENT STRUCTURE |
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This report seeks approval for an additional post and revised reporting structure within Performance and Scrutiny, Directorate of Corporate Resources and Governance. |
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| 5. |
TERMS AND CONDITIONS OF CHIEF EXECUTIVE |
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To consider a report on the Terms and Conditions of the Chief Executive. (circulated separately) |
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| 6. |
OTHER BUSINESS - if approved under item 3 above |
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