Search

Audit Committee - 31 March 2010

Penn Chamber, Three Rivers House30th March 2010

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Rickmansworth, on Wednesday, 31 March 2010 at 7.30pm.

Members of the Committee:-

Councillors:-

Tony Barton

Richard Laval

 

Graham Denman

Sarah Nelmes (Vice-Chairman)

 

Geoffrey Dunne

Peter Ray (Chairman)

 

Seamus Dunne

 

David Gardner, Director of Corporate Resources and Governance
23 March 2010

The Audit Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the meeting of the Committee held on 25 November 2009 (copy enclosed for Members of the Committee).

09 11 25 AC mins (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances that justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest. 

5.

AUDIT & INTERNAL CONTROL – ORGANISATIONAL ASSESSMENT – DECEMBER 2009

 

This report allows the Committee to ask questions concerning the Council’s Organisational Assessment under the Comprehensive Area Assessment framework.

10 03 31 AC i - (05) organisational assessment (doc)

10 03 31 AC i - (05) organisational assessment-app (pdf)

6.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT – ANNUAL AUDIT LETTER 2008/09

 

This report allows the Committee to ask questions of the external auditor concerning his Annual Audit Letter.

10 03 31 AC i - (06) annual audit letter 2008-09 (doc)

10 03 31 AC i - (06) annual audit letter 2008-09-app (pdf)

7.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT – GRANTS REPORT 2008/09

 

This report allows the Committee to ask questions of the external auditor concerning his Grants Report.

10 03 31 AC i - (07) grants report (doc)

10 03 31 AC i - (07) grants report-app (doc)

8.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT PLAN 2009/10

 

To receive the External Audit Plan prepared by Grant Thornton UK LLP the Council’s appointed external auditors.

10 03 31 AC i - (08) external audit plan-app (doc)

10 03 31 AC i - (08) external audit plan-app (doc)

9.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the external auditor.

10 03 31 AC i - (09) external audit recs (doc)

10 03 31 AC i - (09) external audit recs-app (doc)

10.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT ANNUAL REPORT 2009/10

 

This report, prepared by Deloitte and Touche Public Sector Internal Audit Limited, gives details of the activities of Internal Audit during 2009/10 and provides an opinion on the adequacy and effectiveness of the internal control environment of the Council.

10 03 31 AC i - (10) internal audit annual report (doc)

10 03 31 AC i - (10) internal audit annual report-app (doc)

11.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT – TERMS OF REFERENCE

 

As Internal Audit is now provided as part of the Shared Services Programme, this report seeks agreement to its terms of reference in accordance with the Chartered Institute of Public Finance and Accountancy’s Code of Audit Practice.

10 03 31 AC i - (11) internal audit - tor (doc)

10 03 31 AC i - (11) internal audit - tor-app 1 (doc)

12.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT SERVICE PLAN AND ANNUAL AUDIT PLAN 2010/11

 

To receive the Internal Audit Service Plan and the Annual Audit Plan for 2010/11 prepared by the Audit Manager (Shared Services).

10 03 31 AC i - (12) internal audit annual plan (doc)

10 03 31 AC i - (12) internal audit annual plan-app 1 (doc)

10 03 31 AC i - (12) internal audit annual plan-app 2 (doc)

13.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the internal auditor.

10 03 31 AC i - (13) internal audit recs (doc)

10 03 31 AC i - (13) internal audit recs-app 1-3 (doc)

10 03 31 AC i - (13) internal audit recs-app 4-7 (doc)

14.

AUDIT & INTERNAL CONTROL – ANNUAL GOVERNANCE STATEMENT 2009/10

 

This report is presented to enable the Committee to adopt the Annual Governance Statement for 2009/10 for inclusion in the Council’s Statement of Accounts.

10 03 31 AC i - (14) annual governance statement (doc)

15.

AUDIT & INTERNAL CONTROL – ANTI-FRAUD AND CORRUPTION STRATEGY

 

To consider revisions to the anti-fraud and corruption strategy and recommend to the Council its adoption.

10 03 31 AC i - (15) anti-fraud and corruption strategy (doc)

10 03 31 AC i - (15) anti-fraud and corruption strategy-annex 1 (doc)

10 03 31 AC i - (15) anti-fraud and corruption strategy-annex 2 (doc)

16.

FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – FEBRUARY 2010 (MONTH 11)

 

This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 28 February 2010 (circulated separately). It is presented to the Audit Committee in order that the financial and budgetary risks can be monitored.

17.

COMMITTEE’S WORK PROGRAMME

 

To review and make necessary changes to the Committee’s work programme.

18.

OTHER BUSINESS – if approved under item 3 above.

19.

EXCLUSION OF PRESS AND PUBLIC

 

If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms:-

 

 

“that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act”.

1.

OTHER BUSINESS – if approved under item 3 above.