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Audit Committee - 30 March 2011

Penn Chamber, Three Rivers House29th March 2011

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Rickmansworth, on Wednesday, 30 March 2011 at 7.30pm.

Members of the Committee:-

Councillors:-

Graham Denman

Sarah Nelmes

 

Geoffrey Dunne

Peter Ray (Chairman)

 

Seamus Dunne

Ralph Sangster

 

Richard Laval (Vice-Chairman)

 

David Gardner, Director of Corporate Resources and Governance
22 March 2011

The Audit Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the meeting of the Committee held on 24 November 2010 (copy enclosed for Members of the Committee).

10 11 24 AC mins (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances that justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest.

5.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT – PROGRESS REPORT

 

This report summarises progress made by the external auditor and acts as an introduction to the following three reports.

11 03 30 AC i - (05) external audit progress (doc)

11 03 30 AC i - (05) external audit progress-addendum (doc)

11 03 30 AC i - (05) external audit progress-app 1 (doc)

11 03 30 AC i - (05) external audit progress-app 2 (doc)

6.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT PLAN 2010/11

 

To receive the External Audit Plan prepared by Grant Thornton UK LLP the Council’s appointed external auditors.

11 03 30 AC i - (06) external audit plan (doc)

11 03 30 AC i - (06) external audit plan-app 1 (pdf)

7.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT - CERTIFICATION WORK REPORT 2009/10

 

This report allows the Committee to ask questions of the external auditor concerning his Certification Work Report.

11 03 30 AC i - (07) external audit certification (doc)

11 03 30 AC i - (07) external audit certification-app 1 (doc)

8.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT - FINANCIAL RESILIENCE – TERMS OF REFERENCE

 

To receive the terms of reference for the external auditor’s review of the Council’s arrangements for securing financial resilience.

11 03 30 AC i - (08) external audit resilience (doc)

9.

AUDIT & INTERNAL CONTROL – EXTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the external auditor.

11 03 30 AC i - (09) external audit recs (doc)

11 03 30 AC i - (09) external audit recs-app 1 (doc)

10.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT ANNUAL REPORT 2010/11

 

This report gives details of the activities of Internal Audit during 2010/11 and provides an opinion on the adequacy and effectiveness of the internal control environment of the Council.

11 03 30 AC i - (10) internal audit annual rpt (doc)

11 03 30 AC i - (10) internal audit annual rpt-app 1 (doc)

11.

AUDIT & INTERNAL CONTROL – DRAFT INTERNAL AUDIT ANNUAL PLAN 2011/12

 

To receive the draft internal audit plan prepared by the Audit Manager (Shared Services).

11 03 30 AC i - (11) internal audit plan (doc)

11 03 30 AC i - (11) internal audit plan-app 1 (doc)

11 03 30 AC i - (11) internal audit plan-app 2 (doc)

12.

AUDIT & INTERNAL CONTROL – INTERNAL AUDIT RECOMMENDATIONS

 

This report gives details of the progress made in implementing the recommendations of the internal auditor.

11 03 30 AC i - (12) internal audit recs (doc)

11 03 30 AC i - (12) internal audit recs-app 1 (doc)

11 03 30 AC i - (12) internal audit recs-apps 2-5 (doc)

13.

AUDIT & INTERNAL CONTROL – ANNUAL GOVERNANCE STATEMENT 2009/10

 

This report is presented to enable the Committee to adopt the Annual Governance Statement for 2010/11 for inclusion in the Council’s Statement of Accounts.

11 03 30 AC i - (13) annual governance statement (doc)

14.

UPDATE ON THE INTRODUCTION OF INTERNATIONAL FINANCIAL REPORTING STANDARDS (IFRS)

 

This report updates the Committee on the progress made in introducing IFRS to the Council’s accounts.

11 03 30 AC i - (14) ifrs (doc)

11 03 30 AC i - (14) ifrs-app 1 (pdf)

15.

FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – FEBRUARY 2010 (MONTH 11)

 

This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 28 February 2011 (circulated separately). It is presented to the Audit Committee in order that the financial and budgetary risks can be monitored.

16.

COMMITTEE’S WORK PROGRAMME

 

To review and make necessary changes to the Committee’s work programme.

11 03 30 AC i - (16) work prog (doc)

17.

OTHER BUSINESS – if approved under item 3 above.

18.

EXCLUSION OF PRESS AND PUBLIC

 

If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms:-

 

         “that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act”.

1.

OTHER BUSINESS – if approved under item 3 above.