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Audit Committee - 26 June 2014

Penn Chamber, Three Rivers House25th June 2014

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Rickmansworth, on Thursday, 26 June 2014 at 7.30pm.

Members of the Committee:-

Councillors:-

Stephen Cox

Sarah Nelmes (Chairman)

 

Alex Hayward

Wendy Jordan

 

Angela Roberts

Raj Khiroya (Vice Chairman)

 

 

Joy Mann

Steven Halls, Chief Executive
18 June 2014

The Audit Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the meeting of the Committee held on 18 March 2014.

14 03 18 AC mins (doc)

3.

NOTICE OF OTHER BUSINESS



 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances that justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest.

5.

EXTERNAL AUDIT PLAN 2013/14



 

To receive the External Audit Plan prepared by Grant Thornton UK LLP the Council’s appointed external auditors.

14 06 26 AC i - (05) external audit plan (doc)

14 06 26 AC i - (05) external audit plan-app 1 (pdf)

6.

EXTERNAL AUDIT RECOMMENDATIONS



 

This report gives details of the progress made in implementing the recommendations of the external auditor.

14 06 26 AC i - (06) external audit recommendations (doc)

14 06 26 AC i - (06) external audit recommendations-app 1 (doc)

7.

INTERNAL AUDIT RECOMMENDATIONS



 

This report gives details of the progress made in implementing the recommendations of the internal auditor.

14 06 26 AC i - (07) internal audit recommendations (doc)

14 06 26 AC i - (07) internal audit recommendations-app 1 (doc)

14 06 26 AC i - (07) internal audit recommendations-app 2 (doc)

14 06 26 AC i - (07) internal audit recommendations-app 3 (doc)

8.

INTERNAL AUDIT ANNUAL REPORT 2013/2014



 

This report gives details of the activities of Internal Audit during 2013/2014 and provides an opinion on the adequacy and effectiveness of the Council’s internal control environment.

14 06 26 AC i - (08) internal audit annual report (doc)

14 06 26 AC i - (08) internal audit annual report-app1 (doc)

9.

RISK MANAGEMENT STRATEGY

 

The report recommends that the Policy and Resources Committee approves the Risk Management Strategy.

14 06 26 AC i - (09) risk management strategy (doc)

14 06 26 AC i - (09) risk management strategy-app 1 (doc)

10.

AUDIT & INTERNAL CONTROL – FRAUD ANNUAL REPORT



 

This report informs members of the work of the Fraud Section for the financial year 2013/2014 and provides updates on progress and developments for the current financial year.

Following the proposal to create a Single Fraud Investigation Service (SFIS) this report provides an update on the current position.

14 06 26 AC i - (10) fraud annual report (doc)

11.

ANNUAL GOVERNANCE STATEMENT (AGS) – ACTION PLAN UPDATE



 

This report gives details of the progress in implementing the actions required resulting from the Annual Governance Statement

14 06 26 AC i - (11) ags action plan (doc)

14 06 26 AC i - (11) ags action plan-app 1 (doc)

12.

FINANCIAL AND BUDGETARY RISKS



 

This report enables the Committee to monitor financial and budgetary risks.

14 06 26 AC i - (12) financial and budgetary risks (doc)

14 06 26 AC i - (12) financial and budgetary risks-app 1 (doc)

13.

ANNUAL GOVERNANCE STATEMENT (AGS) 2013/14



 

This report enables the Committee to agree the Annual Governance Statement (AGS) for inclusion in the Draft Statement of Accounts.

14 06 26 AC i - (13) annual governance statement (doc)

14 06 26 AC i - (13) annual governance statement-app 1 (xls)

14 06 26 AC i - (13) annual governance statement-app 2 (doc)

14.

DRAFT STATEMENT OF ACCOUNTS FOR 2013/14



 

This report allows the Committee to consider the Draft Statement of Accounts for 2013/14.

14 06 26 AC i - (14) statement of accounts (doc)

15.

TREASURY MANAGEMENT



 

This report presents to members the Annual Treasury Management Report and Prudential Indicators for 2013/14

14 06 26 AC i - (15) treasury management report (doc)

14 06 26 AC i - (15) treasury management report-app 1 (doc)

16.

COMMITTEE’S WORK PROGRAMME



 

To review and make necessary changes to the Audit Committee’s Work Programme.

14 06 26 AC i - (16) work programme (doc)

14 06 26 AC i - (16) work programme-app 1 (doc)

17.

OTHER BUSINESS – if approved under item 3 above.

18.

EXCLUSION OF PRESS AND PUBLIC

 

If any confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s) and a resolution to be passed in the following terms:-



 

“that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act”.

1.

OTHER BUSINESS – if approved under item 3 above.