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Annual Council - 16 May 2006

Penn Chamber, Three Rivers House15th May 2006

To: ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend the Annual Meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 16 May 2006 at 7.30pm for the purpose of transacting the under-mentioned business:-

A G E N D A

1. ELECTION OF CHAIRMAN OF THE COUNCIL

To elect the Chairman of the Council for the Local Government Year 2006/2007 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme as indicated at Appendix 1. The Liberal Democrat Group to nominate the Chairman.

06 05 16 CL i - (01) election of chairman-app1 (doc)

2. CHAIRMAN ELECT

The Chairman Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.

3. VOTE OF THANKS TO RETIRING CHAIRMAN

The retiring Chairman will reply.

4. APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL

To appoint the Vice-Chairman of the Council for the Local Government Year 2006/2007.

5. VICE-CHAIRMAN ELECT

The Vice-Chairman Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.

6. APOLOGIES FOR ABSENCE

7. MINUTES

To confirm the Minutes of the meeting of Council held on 11 April 2006 - copy attached, pages 1 to 12

06 04 11 CL mins (doc)

8. CHAIRMAN'S ANNOUNCEMENTS

9. ELECTION RETURN

The Returning Officer to report the results of the District Council elections held in the District on 4 May 2006 attached at Appendix 2.

06 05 16 CL i - (09) election return-app2 (doc)

10. ELECTION OF LEADER AND DEPUTY LEADER OF THE COUNCIL
To elect the Leader and Deputy Leader of the Council who shall also be the Chairman and Vice-Chairman respectively of the Executive Committee in accordance with the Council's Constitution terms of reference.

11. EXECUTIVE COMMITTEE
In accordance with the Council's Constitution to establish the Executive Committee, agree its terms of reference and Cabinet portfolios. To appoint Members to serve and portfolio holders. The Constitution provides that the Executive Committee shall comprise the Leader and Deputy Leader of the Council together with up to 8 other Councillors and that its membership will include representation from all three political groups on the Council.

12. APPOINTMENT OF POLICY PANELS, SCRUTINY PANEL, AUDIT, DEVELOPMENT CONTROL, COUNCIL TAX SETTING, REGULATORY AND LICENSING COMMITTEES
To consider the report of the Director of Strategic Services on the appointment of the above bodies, attached at Appendix 3.

06 05 16 CL i - (12) appointment to panels and committees-app3 (doc)

13. APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN
In accordance with Procedure Rule 30, to appoint the Chairmen and Vice-Chairmen of the Policy Panels, Scrutiny Panel, Appointments, Council Tax Setting, Audit, Licensing, Regulatory and Development Control Committees. Council is reminded that the Chairman and Vice-Chairman of the Scrutiny Panel must be Members of the Opposition Group(s) on the Council.

14. STANDARDS COMMITTEE
To establish, subject to Article 9 of the Constitution, the Standards Committee and appoint three Members, one from each political group, to serve on the Standards Committee (not Group Leaders).

15. APPOINTMENTS COMMITTEE
To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon.

The Committee is subject to the rules governing proportionality.

16. APPOINTMENT OF OTHER COUNCIL BODIES
To consider the report of the Director of Strategic Services on the appointment of other Council bodies, attached as Appendix 4.

06 05 16 CL i - (16) appointment of other council bodies-app4 (doc)

06 05 16 CL i (16) addendum (doc)


17. APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN OF LOCAL AREA FORUMS
To determine the appointment of Chairmen and Vice-Chairmen of the Local Area Forums.

06 05 16 CL i - (17) appointment of chairman and vice-chairmen of local area forums (doc)


18. APPOINTMENT TO OUTSIDE BODIES

To determine the appointments to outside bodies as listed in Appendix 5.

06 05 16 CL i - (18) appointment to outside bodies-app5 (doc)

06 05 16 CL i 18 addendum (doc)


19. INDEPENDENT PANEL ON MEMBERS' ALLOWANCES

To reconstitute the above Panel to review Members' allowances. It also reviews allowances paid to Parish Councillors. By statute, all appointments must be external to the Council. It is recommended that the Chief Executive makes the appointments.

20. PENSIONERS' CHAMPION
To consider the appointment of a champion for older people.

21. YOUNG PERSONS' CHAMPION
To consider the appointment of a champion for young persons.

22. RECOMMENDATIONS OF THE REGULATORY COMMITTEE
To consider the recommendations of the Regulatory Committee at its meeting held on 13 April 2006 contained within:

Minute RG17/05- (The Criminal Justice and Police Act 2001 - Section 13. The Local Authorities (Alcohol Consumption in designated public places) Regulations 2001)

23. ADOPTION OF HEALTH AND SAFETY POLICY

To recommend approval of the Health and Safety Policy for 2006/07.

06 05 16 CL i - (23) health and safety policy (doc)


STEVEN HALLS
Chief Executive

9 May 2006

Three Rivers House
Northway
Rickmansworth
Herts
WD3 1RL

NOTE AS TO PRAYERS: Reverend Dr Joanna Spreadbury, of St Lawrence's Church, Abbots Langley, will read Prayers at 7.25pm. Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers. Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.