Annual Council - 15 May 2007

To: ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend the Annual Meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 15 May 2007 at 7.30pm for the purpose of transacting the under-mentioned business:-

A G E N D A

1. ELECTION OF CHAIRMAN OF THE COUNCIL

To elect the Chairman of the Council for the Local Government Year 2007/2008 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme as indicated at Appendix 1.

07 05 15 CL i - (01) election of chairman-app1. DOWNLOAD

2. CHAIRMAN ELECT

The Chairman Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.

3. VOTE OF THANKS TO RETIRING CHAIRMAN

The retiring Chairman will reply.

4. APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL

To appoint the Vice-Chairman of the Council for the Local Government Year 2007/2008.

5. VICE-CHAIRMAN ELECT

The Vice-Chairman Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred.

6. APOLOGIES FOR ABSENCE

7. MINUTES

To confirm the Minutes of the meeting of Council held on 17 April 2007 - copy attached, pages 1 to 11

07 04 17 CL mins. DOWNLOAD

8. CHAIRMAN'S ANNOUNCEMENTS

9. ELECTION RETURN

The Returning Officer to report the results of the District Council elections held in the District on 3 May 2007 attached at Appendix 2.

07 05 15 CL i - (9) election results-app2. DOWNLOAD

10. ELECTION OF LEADER AND DEPUTY LEADER OF THE COUNCIL

To elect the Leader and Deputy Leader of the Council who shall also be the Chairman and Vice-Chairman respectively of the Executive Committee in accordance with the Council's Constitution terms of reference.

11. EXECUTIVE COMMITTEE

In accordance with the Council's Constitution to establish the Executive Committee, agree its terms of reference and Cabinet portfolios. To appoint Members to serve and portfolio holders. The Constitution provides that the Executive Committee shall comprise the Leader and Deputy Leader of the Council together with up to 8 other Councillors and that its membership will include representation from all three political groups on the Council.

12. APPOINTMENT OF POLICY PANELS, SCRUTINY PANEL, AUDIT, DEVELOPMENT CONTROL, COUNCIL TAX SETTING, REGULATORY AND LICENSING COMMITTEES

To consider the report of the Director of Strategic Services on the appointment of the above bodies, attached at Appendix 3.

07 05 15 CL i - (12) proportionality report-app3. DOWNLOAD

13. APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN

In accordance with Procedure Rule 30, to appoint the Chairmen and Vice-Chairmen of the Policy Panels, Scrutiny Panel, Appointments, Council Tax Setting, Audit, Licensing, Regulatory and Development Control Committees, Council is reminded that the Chairman and Vice-Chairman of the Scrutiny Panel must be Members of the Opposition Group(s) on the Council.

14. STANDARDS COMMITTEE

To establish, subject to Article 9 of the Constitution, the Standards Committee and appoint three Members, one from each political group, to serve on the Standards Committee (not Group Leaders).

15. APPOINTMENTS COMMITTEE

To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon. The Committee is subject to the rules governing proportionality.

16. APPOINTMENT OF OTHER COUNCIL BODIES

To consider the report of the Director of Strategic Services on the appointment of other Council bodies, attached as Appendix 4.

07 05 15 CL i - (16) appointment of other council bodies-app4. DOWNLOAD

17. APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN OF LOCAL AREA FORUMS

To determine the appointment of Chairmen and Vice-Chairmen of the Local Area Forums.

07 05 15 CL i - (17) appointment of chairmen and vice chairmen of lafs.  DOWNLOAD

18. APPOINTMENT TO OUTSIDE BODIES

To determine the appointments to outside bodies as listed in Appendix 5.

07 05 15 CL i - (18) appointment to outside bodies-app5. DOWNLOAD

19. INDEPENDENT PANEL ON MEMBERS' ALLOWANCES

To reconstitute the above Panel to review Members' allowances. It also reviews allowances paid to Parish Councillors. By statute, all appointments must be external to the Council. It is recommended that the Chief Executive makes the appointments.

20. PENSIONERS' CHAMPION

To consider the appointment of a champion for older people.

21. YOUNG PERSONS' CHAMPION

To consider the appointment of a champion for young persons.

22. RECOMMENDATIONS OF THE STANDARDS COMMITTEE

To consider the recommendations of the Standards Committee at its meeting held on 2 May 2007 contained within:

Minute 33 - The Local Authorities (Model Code Of Conduct) Order 2007

RECOMMENDED:-

• That the Council adopts "The Local Authorities (Model Code of Conduct) Order 2007" with effect from the 15 May 2007 in place of the Council's existing Code of Conduct and incorporates the 10 general principles as a non enforceable annex to the code. A copy is attached as Appendix 3.
• That all Councillors attend training on the revised Code of Conduct.
• That all members are notified of the need to renew their registration of interests.
• That a copy of the Code is provided to every member of the Council.

07 05 15 CL i - (22) code of conduct. DOWNLOAD

23. ADOPTION OF HEALTH AND SAFETY POLICY

To recommend approval of the Health and Safety Policy for 2007/08.

07 05 15 CL i - (23) adoption of health and safety policy. DOWNLOAD

07 05 15 CL i - 23 health and safety policy. DOWNLOAD

Tony Beirne
Director of Strategic Services
4 May 2007

NOTE AS TO PRAYERS: Reverend Dr Joanna Spreadbury, of St Lawrence's Church, Abbots Langley, will read Prayers at 7.25pm. Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers. Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.


Download this Summons and Agenda in Word format below.