Annual Council - 12 May 2009
Penn Chamber, Three Rivers House12th May 2009
To: ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL
You are hereby summoned to attend the Annual Meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 12 May 2009 at 7.30pm for the purpose of transacting the under-mentioned business:-
A G E N D A
1. |
ELECTION OF CHAIRMAN OF THE COUNCIL |
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To elect the Chairman of the Council for the Local Government Year 2009/2010 in accordance with the procedure agreed by Council on 8 March 1988 (Minute No 229/88) and 19 April 1988 (Minute No 398/88) and on the points scheme.  09 05 12 CL i - (01) election of chairman DOWNLOAD |
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2. |
CHAIRMAN ELECT |
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The Chairman Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred. |
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3. |
VOTE OF THANKS TO RETIRING CHAIRMAN |
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The retiring Chairman will reply. |
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4. |
APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL |
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To appoint the Vice-Chairman of the Council for the Local Government Year 2009/2010. |
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5. |
VICE-CHAIRMAN ELECT |
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The Vice-Chairman Elect to make the Declaration of Acceptance of Office and to acknowledge the honour conferred. |
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6. |
APOLOGIES FOR ABSENCE |
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7. |
MINUTES |
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To confirm the Minutes of the meeting of Council held on 21 April 2009. 09 05 12 CL i - (07) 09 04 21 CL mins DOWNLOAD |
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8. |
CHAIRMAN’S ANNOUNCEMENTS |
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9. |
ELECTION OF LEADER AND DEPUTY LEADER OF THE COUNCIL |
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To elect the Leader and Deputy Leader of the Council who shall also be the Chairman and Vice-Chairman respectively of the Executive Committee in accordance with the Council's Constitution. |
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10. |
EXECUTIVE COMMITTEE |
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In accordance with the Council's Constitution, to establish the Executive Committee and agree the Cabinet portfolios. To appoint Members to serve and portfolio holders. The Constitution provides that the Executive Committee shall comprise the Leader and Deputy Leader of the Council together with up to 8 other Councillors and that its membership will include representation from all three political groups on the Council. |
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11. |
APPOINTMENT OF DEVELOPMENT CONTROL, REGULATORY, LICENSING, POLICY AND SCRUTINY, AUDIT, AND COUNCIL TAX SETTING COMMITTEES |
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To appoint members to the Development Control, Regulatory, Licensing, Policy and Scrutiny, Audit and Council Tax Setting Committees in accordance with Council Procedure Rules 27 and 29, and the Local Government and Housing Act 1989. 09 05 12 CL i - (11) appt of committees DOWNLOAD |
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12. |
APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN |
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In accordance with Procedure Rule 30, to appoint the Chairmen and Vice-Chairmen of the Policy and Scrutiny Committees, Audit, Development Control, Council Tax Setting, Licensing and Regulatory Services Committees. |
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13. |
JOINT SHARED SERVICES COMMITTEE |
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To appoint three Members to the Joint Shared Services Committee. |
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14. |
STANDARDS COMMITTEE |
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To establish, subject to Article 9 of the Constitution, the Standards Committee and appoint three Members, one from each political group, to serve on the Standards Committee (not Group Leaders). |
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15. |
APPOINTMENTS COMMITTEE |
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To establish the Appointments Committee with terms of reference as set out in Part 3 of the Constitution and appoint 7 Members to serve thereon. The Committee is subject to the rules governing proportionality. |
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APPOINTMENT OF OTHER COUNCIL BODIES |
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To reconstitute other Council bodies referred to in Paragraphs 2.1 and 2.2 of this report. 09 05 12 CL i - (16) appt of other council bodies DOWNLOAD |
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17. |
APPOINTMENT OF THE CHAIRMEN AND VICE–CHAIRMEN FOR EACH OF THE LOCAL AREA FORUMS |
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To determine the appointment of the Chairmen and Vice-Chairmen for each of the Local Area Forums. 09 05 12 CL i - (17) appt of laf chair and vice chair DOWNLOAD |
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18. |
APPOINTMENT TO OUTSIDE BODIES |
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To determine the appointments to the outside bodies. |
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19. |
INDEPENDENT PANEL ON MEMBERS’ ALLOWANCES |
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To reconstitute the above Panel to review Members’ allowances. It also reviews allowances paid to Parish Councillors. By statute, all appointments must be external to the Council. It is recommended that the Chief Executive makes the appointments. |
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20. |
PENSIONERS’ CHAMPION |
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To consider the appointment of a champion for older people. |
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21. |
YOUNG PERSONS’ CHAMPION |
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To consider the appointment of a champion for young persons. |
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22. |
ADOPTION OF THE HEALTH AND SAFETY POLICY |
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To recommend approval of the Health and Safety Policy for 2009/10. The Chairman of the Council to sign the Council’s Health and Safety Policy in accordance with the Council’s decision. 09 05 12 CL i - (22) health and safety report DOWNLOAD 09 05 12 CL i - (22) trdc corporate health and safety policy final 29 4 09 DOWNLOAD |
Steven Halls
Chief Executive
1 May 2009
NOTE AS TO PRAYERS: Revd Robert Riley-Braley, Vicar of St Oswald's Church, Croxley Green, will read prayers at 7.25pm. Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers. Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.