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Resources Policy and Scrutiny Committee - 25 October 2007

Penn Chamber, Three Rivers House25th October 2007

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Thursday 25 October 2007 at 7.30pm.

Members of the Panel: -

Councillors:-

Richard Laval (Chairman)

Sarah Nelmes (Vice-Chairman)

 

Harry Davies

Peter Ray

 

Geoffrey Dunne

David Sansom

 

Paul Goggins

Ron Spellen

 

Chris Hayward

 

Tony Beirne , Director of Strategic Services
16 October 2007

The Policy Panel welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that, in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy Panel. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the meeting held on 6 September 2007.

07 09 06 RS mins (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedural Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest.

5.

FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT - AUGUST 2007 (MONTH 5)

 

This report gives an update of the three - year medium-term financial plan and the position on the current year's budget for the period ending on 26 August 2007 (circulated separately)

6.

CAPITAL PURCHASE OF FOLDER/INSERTER MACHINE

 

The purpose of this report is to request the purchase of a folder inserter machine, for which a capital bid has been approved, be made without tender process as per Contract Procedure Rules 5(a)(v).

07 10 25 RS i - (06) folder inserter (doc)

7.

SOFTWARE ENHANCEMENT FOR HOUSING AND COUNCIL TAX BENEFITS SYSTEM

 

The report seeks approval to the purchase of a piece of software to enhance the existing housing and council tax benefits system.

07 10 25 RS i - (07) software purchase proposal (doc)

8.

DEBT MANAGEMENT STRATEGY

 

The purpose of this report is to allow the Panel to consider the Debt Management Strategy and to receive responses to specific debt recovery questions raised by the Council's Executive Committee at its meeting on 27 March 2007.

07 10 25 RS i - (08) debt management strategy (doc)

07 10 25 RS i - (08) debt management strategy-app a (doc)

07 10 25 RS i - (08) debt management strategy-app b (pdf)

9.

SHARED SERVICES UPDATE

 

A verbal update on the Shared Services Programme will be provided to members of the panel.

10.

OTHER BUSINESS - if approved under Item 3 above.

11.

EXCLUSION OF PRESS AND PUBLIC

   

"that under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraph 3 of Part 1 of Schedule 12A to the Act." It has been decided by the Council in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

(Note: If other confidential business is approved under Item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s).

1.

OTHER BUSINESS - if approved under Item 3 above.

2.

FLEXIBLE RETIREMENT - CARETAKER / COURIER

 

The Council's Early Retirement and Early Termination Compensation Policy contains a flexible retirement option allowing employees to take part or all of their pension benefits and continue in employment on reduced hours or reduced pay. The Council may exercise discretion to grant a request for flexible retirement under the Early Retirement and Early Termination Compensation Policy.