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Resources Policy and Scrutiny Committee - 25 June 2009

Penn Chamber, Three Rivers House25th June 2009

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Thursday, 25 June 2009 at 7.30pm.

Members of the Committee: -

Councillors:-

Sarah Nelmes (Chairman)

Richard Laval

 

Harry Davies  (Vice-Chairman)

Chris Lloyd

 

Tony Barton

Peter Ray

 

Graham Denman

Ron Spellen

  Geoffrey Dunne  

 

David Gardner, Director of Corporate Resources and Governance
17 June 2009

The Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Please note that, in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the meeting held on 26 March 2009 (circulated separately to Members of the Committee).

09 03 26 RS mins (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedural Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest.

 

POLICY

5.

AMENDMENT TO TERMS OF REFERENCE AND REPORTING ARRANGEMENTS OF EQUAL OPPORTUNITIES FORUM

 

This report proposes changes to the terms of reference of the Equal Opportunities Forum. This will enable its performance management function to be separated from its consultative and engagement function. It proposes that its performance management responsibilities are transferred to the Resources Policy and Scrutiny Committee leaving the Forum to focus on consultation and engagement with the local community.

09 06 25 RS i - (05) amendment to tor and reporting arrangements - eo forum (doc)

 

SCRUTINY

6.

SERVICE PLAN 2008/11 MONITORING AND REPORTING FRAMEWORK

 

The purpose of reporting the Service Plan to the Committee is to enable Members to monitor ongoing performance up to the year end against a range of issues and to question the Heads of Service on these and other service related matters.

 

(a)  Legal Services

09 06 25 RS i - (06) service plan - legal services (doc)

09 06 25 RS i - (06) service plan mon and rptg 08-09 - legal services-perf ind (doc)

 

(b)  CSC

09 06 25 RS i - (06) service plan - csc 08-09 (doc)

09 06 25 RS i - (06) service plan - csc 08-09-perf ind (doc)

 

(c)  Democratic Services

09 06 25 RS i - (06) service plan mon and rptg 08-09 - democratic services (doc)

7.

REPORTS ON POLICY MATTERS – PROGRESS TOWARDS IDENTIFIED PERFORMANCE TARGETS

 

To facilitate the exercise by Policy and Scrutiny Committees of their function of scrutinising performance in achieving performance targets identified in reports made to committee.

09 06 25 RS i - (07) policy reports (doc)

09 06 25 RS i - (07) policy reports-app 1 (doc)

8.

BUDGET MONITORING REPORT – FEBRUARY 2009 (MONTH 11)

 

This report seeks approval to changes in the approved medium-term financial plan based on information contained in the Financial Position Statement for the period ending on 25 February (Month 11) (circulated separately).

 

WORK PROGRAMME

9.

WORK PROGRAMME

 

To review and make necessary changes to the Policy & Scrutiny Committee’s work programme.

09 06 25 RS i - (09) work prog (doc)

09 06 25 RS i - (09) work prog-app (doc)

10.

OTHER BUSINESS – if approved under Item 3 above.

11.

EXCLUSION OF PRESS AND PUBLIC

 

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

 

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

1.

IMPROVEMENTS TO THE GARAGE STOCK

 

The purpose of this is report is to advise Members in relation to surveys of the garage stock and proposed works to the garages following analysis of the survey reports.

2.

OTHER BUSINESS – if approved under Item 3 above.