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Resources Policy and Scrutiny Committee - 15 January 2009

Penn Chamber, Three Rivers House15th January 2009

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Thursday, 15 January 2009 at 7.30pm.

Members of the Committee: -

Councillors:-

Richard Laval (Chairman)

Chris Lloyd

 

Graham Denman

Peter Ray

 

Geoffrey Dunne

Sarah Nelmes (Vice-Chairman)

 

Francis Durham

Ralph Sangster

 

Paul Goggins

 

David Gardner, Director of Corporate Resources and Governance
7 January 2009

The Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Please note that, in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the meeting held on 13 November 2008 (circulated separately to Members of the Committee).

08 11 13 RS mins (doc)

08 11 13 RS mins-app 1 (doc)

08 11 13 RS mins-app 2 (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedural Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATIONS OF INTEREST

 

To receive any declarations of interest.

 

POLICY

5.

STRATEGIC, SERVICE AND FINANCIAL PLANNING – SERVICE LEVEL AGREEMENTS (SLAs) WITH THRIVE HOMES AND EFFICIENCY GAINS

 

This report details the actions being taken to mitigate the loss of income from Service Level Agreements with Thrive Homes and achieve 3.5% per annum efficiency gains.

09 01 15 RS i - (05) strategic service and financial planning (doc)

6.

PERFORMANCE AND SCRUTINY SERVICE

 

This report considers the future of performance management, scrutiny and value for money studies in the light of a consultant’s report.

09 01 15 RS i - (06) performance and scrutiny service (doc)

 

SCRUTINY

7.

OUT OF HOURS MANNED GUARDING CONTRACT FOR THREE RIVERS HOUSE

 

This report updates Members on the out-of-hours security and guarding tender process at Three Rivers House.

09 01 15 RS i - (07) manned guarding (doc)

8.

PROCUREMENT CARDS

 

The purpose of this report is to give Members an update on progress in respect of the current pilot scheme for procurement cards.

09 01 15 RS i - (08) procurement cards (doc)

09 01 15 RS i - (08) procurement cards-app (doc)

9.

FINANCIAL POSITION STATEMENT & BUDGET MONITORING REPORT – OCTOBER (MONTH 7)

 

This report gives an update of the three-year medium-term financial plan and the position on the current year’s budget for the period ending on 26 October 2008 (circulated separately).

10.

REVIEW OF BUDGET MONITORING / UNDERSPENDS

 

This report proposes that a Task and Finish Group be set up by the Committee to review the budget setting process and considers the scope of such a review.

09 01 15 RS i - (10) budget scoping (doc)

11.

SOFTWARE ASSURANCE RENEWAL

 

This report provides details of the capital bid submitted for the Three Rivers Capital Programme 2009 for the renewal of the Council’s Microsoft Software Assurance cover. The report also looks at possible alternative courses of action.

09 01 15 RS i - (11) software assurance (doc)

12.

ANNUAL REPORT AND MONITORING OF TREASURY MANAGEMENT

 

To inform Members of the Treasury Management Annual Report for 2007/08 and the performance for the first seven months of 2008/09.

09 01 15 RS i - (12) treasury management (doc)

13.

SERVICE PLANNING – CLIENT SIDE SHARED SERVICES

 

The purpose of this report is to:-

(a) receive the draft Client Side Shared Services Plan for 2009-2012,

(b) question the Director of Corporate Resources and Governance on the Plan, and,

(c) recommend the contents of the Plan to the Executive Committee.

09 01 15 RS i - (13) service planning - client side shared services (doc)

09 01 15 RS i - (13) service planning - client side shared services-app (doc)

14.

PRIORITIES FOR CAPITAL EXPENDITURE 2009-2012

 

The purpose of this report is to allow the Committee to recommend to the Executive Committee its priorities for client side shared services capital expenditure.

09 01 15 RS i - (14) priorities for capital expenditure 2009-12 (doc)

09 01 15 RS i - (14) priorities for capital expenditure 2009-12-app (xls)

 

WORK PROGRAMME

15.

WORK PROGRAMME

 

To review and make necessary changes to the Policy & Scrutiny Committee’s work programme.

09 01 15 RS i - (15) work prog (doc)

09 01 15 RS i - (15) work prog-app (doc)

16.

OTHER BUSINESS – if approved under Item 3 above.

17.

EXCLUSION OF PRESS AND PUBLIC

 

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

 

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

1.

REPAIRS TO GARAGE STOCK

 

A report informing members of progress made with respect to surveying and commissioning repairs to the Council’s garage stock.

2.

OTHER BUSINESS – if approved under Item 3 above.