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Policy and Resources Committee - 7 July 2014

Penn Chamber, Three Rivers House06th July 2014

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Northway, Rickmansworth on Monday, 7 July 2014 at 7.30pm.

Members of the Policy and Resources Committee:-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Resources)

Sara Bedford (Health)

Paula Hiscocks

Phil Brading (Public Services)

Ralph Sangster

Kemal Butt

David Sansom

Stephen Cox

Roger Seabourne (Community Safety)

Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)

Martin Trevett (Housing, Planning and Strategic Schemes)

Ty Harris

Keith Williams (Leisure, Community and Wellbeing)

Steven Halls, Chief Executive
26 June 2014

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

3.

DECLARATION OF INTERESTS

 

To receive any declarations of interest.

POLICY

4.

REVIEW OF STRATEGIC RISKS

 

This report gives details of progress against the Risk Treatment Plans for the Strategic Risks identified in the Strategic Plan 2014-17 and recommends that a new strategic risk in respect of the South Oxhey Initiative project be added to the Strategic Risk Register.

14 07 07 PR i - (04) strategic risks (doc)

5.

CONSIDERATION OF RECOMMENDATION FROM THE AUDIT COMMITTEE

 

To receive the recommendation of the Audit Committee held on 26 June 2014 in relation to the following item on the agenda for the Policy and Resources Committee on 7 July 2014.

14 07 07 PR i - (05) audit recs (doc)

5a.

RISK MANAGEMENT STRATEGY

 

This report recommends that the Policy and Resources Committee approves the Risk Management Strategy.

14 07 07 PR i - (5a) risk management strategy report (doc)

14 07 07 PR i - (5a) Risk management strategy-app 1 (doc)

6.

ESTABLISHMENT OF A SOUTH OXHEY INITIATIVE PROJECT BOARD

 

This report seeks approval to the establishment of a South Oxhey Initiative Project Board pursuant to a decision on 24 March 2014. The report details the purpose and function of the Board, acting as a sub-committee, proposes a membership and deals with meeting arrangements. It also sets out the terms of reference and proposes a delegated authority for the Board.

14 07 07 PR i - (06) SO Initiative PR Committee Report on Project Board (doc)

14 07 07 PR i - (06) SO Initiative PR Committee Report on Project Board (xls)

7.

MEMBER TRAINING RELEVANT TO THE SOUTH OXHEY INITIATIVE

 

This report is to inform Members of the training that is proposed and intended to better inform them of the primary issues concerning urban regeneration. It will also assist with the decision-making that will be required in respect of the South Oxhey Initiative project.  The matter follows the decision to implement training in this regard made by Executive Committee on 24 March 2014.

14 07 07 PR i - (07) SO Initiative PR Committee Report on Member Training (doc)

8.

UPDATE ON PROGRESS OF THE HERTFORDSHIRE BUILDING CONTROL PROJECT

 

The report provides an update on the progress of the Hertfordshire Building Control project.  The project is a joint venture between seven District Councils in Hertfordshire.

14 07 07 PR i - (08) update - herts building control project (doc)

14 07 07 PR i - (08) update - herts building control project-app a (outline legal advice) (doc)

14 07 07 PR i - (08) update - herts building control project-app b (notes of Board Meeting) (doc)

RESOURCES

9.

BUDGET MONITORING – MONTH 2 (MAY 2014)

 

This report seeks approval to changes in the Committee’s 2014-2017 medium-term financial plan.

14 07 07 PR i - (09) budget monitoring period 2 (doc)

14 07 07 PR i - (09) budget monitoring period 2-app 1 (xls)

14 07 07 PR i - (09) budget monitoring period 2-app 2 (xls)

14 07 07 PR i - (09) budget monitoring period 2-app 3 (xls)

14 07 07 PR i - (09) budget monitoring period 2-app 4, 5 and 6 (doc)

10.

WATERSMEET BUSINESS PLAN – AMENDMENT OF ‘HIRE ONLY’ POLICY

 

This report presents the case for changing the existing policy for making use of Watersmeet in order to generate additional revenue.

14 07 07 PR i - (10) Watersmeet Films PR (doc)

11.

ICT TECHNICAL ROADMAP

 

This document provides a proposal to initiate a programme of ICT Improvements.
14 07 07 PR i - (11) ict roadmap (doc)

WORK PROGRAMME

12.

WORK PROGRAMME

 

To review and make necessary changes to the Committee’s work programme.

14 07 07 PR i - (12) work prog (doc)

14 07 07 PR i - (12) work prog-app (doc)

13.

OTHER BUSINESS - if approved under item 3 above.

14.

EXCLUSION OF PRESS AND PUBLIC

 

If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:-

 

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraph 3 and 5 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.” 

 

(Note:  If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1.

UPDATE REPORT OF LAND ACQUISITION REQUESTS

 

To provide an update regarding current land acquisition requests.

2.

SOUTH OXHEY INITIATVE – PROJECT VIABILITY AND VARIANT IMPLICATIONS

 

The report summarises the substantial project appraisal process that has been undertaken over recent months.  The summary page provides a simple financial overview given different scheme size against affordable housing content.

3.

OTHER BUSINESS – if approved under item 3 above.