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Policy and Resources Committee - 4 September 2017

Penn Chamber, Three Rivers House04th September 2017

NOTICE AND AGENDA

 

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 4 September 2017 at 7.30pm.

 

Members of the Policy and Resources Committee:-

 

Councillors Sara Bedford (Chairman), Chris Lloyd (Vice-Chairman) (Leisure, Wellbeing

and Health)

 

 

Rupert Barnes

Matthew Bedford (Resources and Shared Services)

Alex Hayward

Paula Hiscocks

Angela Killick

 

 

Phil Brading (Public Services)

David Sansom

 

 

Stephen Cox

Alison Scarth (Health)

 

 

Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)

Roger Seabourne (Community Safety)

Martin Trevett (Housing, Planning and

 

 

Vacancy

 

Strategic Schemes)

 

 Steven Halls, Chief Executive

 24 August 2017

 

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

 

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

 

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

 

  1. APOLOGIES FOR ABSENCE

 

  1. MINUTES

 

To confirm as a correct record the minutes of the meeting held on 17 July 2017 (circulated separately).

 17-07-17-draft-minutes-final

 

  1. NOTICE OF OTHER BUSINESS

 

            Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

 

  1. DECLARATION OF INTERESTS

 

To receive any declarations of interest.

 

POLICY

 

  1. 5. CALENDAR OF MEETINGS 2018/2019

 

            To consider the draft Calendar of Meetings for the Local Government Year 2018/2019.

 17-09-04-pr-i-05-calendar-of-meetings-report-final-draft

17-09-04-pr-i-05-calendar-of-meetings-2018-2019-draft

 

  1. AMENDMENT TO CURRENT SCHEME OF DELEGATION TO OFFICERS - Part 3 of the Council Constitution

 

            This is a proposal to formally delegate to the Head of Regulatory Services [HRS] the power to authorise certain Planning and Building Control decisions/functions on behalf of the Council rather than the Director of Community and Environmental Services [DCES]. The HRS effectively takes such decisions in practice acting under the written authority of the DCES. This will enable the Scheme of Delegation to Officers to be updated. This update also takes account of the anticipated delegation of Building Control and related functions by other Hertfordshire Authorities to the Council, those being functions that cannot by law be delegated to Hertfordshire Building Control Ltd. as a private company and authorises HRS in that behalf.

 17-09-04-pr-i-06-delegation-to-officers-dces-to-hrs-final-tracked

  1. SOUTH OXHEY INITIATIVE

 

This report seeks authority to the appropriation and disposal of further land to that previously authorised at the former Tennis Courts land, west of the Oxhey Pavilion.

17-09-04-pr-i-07-so-initiative-report-august-2017

17-09-04-pr-i-7-appendix-a-so-initiative-appropriation-report-301116

17-09-04-pr-i-7-appendix-b-location-site-plan

 

RESOURCES

 

  1. STRATEGIC, SERVICE AND FINANCIAL PLANNING 2018- 2021

 

The purpose of this report is to seek agreement to the process whereby the Council will determine its three-year medium-term strategic plan for 2018-2021, the related service plans, and the allocation of financial resources to achieve them.

 17-09-04-pr-i-08-final_strategic-service-financial-planning-report-2018-21

 

  1. EXEMPTION FROM PROCUREMENT PROCEDURE RULES

 

            To advise Members that an exemption to the Procurement process was approved by the Director of Finance and the Head of Finance under the Limited Market exemption and the Exceptional Circumstances exemption as permitted by the Council’s Constitution

 17-09-04-pr-i-09-income-management-exemption-to-procurement

 

  1. BUDGET MONITORING – MONTH 4 (July)

 

Budget monitoring report is a key tool in scrutinising the Council’s financial performance. It is designed to provide an overview to all relevant stakeholders. It is essential that the council monitors its budgets throughout the year to ensure that it is meeting its strategic objectives and that corrective action is taken where necessary.

 

This report seeks approval to a change in the Committee’s 2017 - 2020 medium-term revenue financial plan. The report shows the Council’s overall consolidated medium term financial plan for both revenue and capital.

 17-09-04-pr-i-10-budget-monitoring-p4

 

  1. LEISURE FACILITIES MANAGEMENT CONTRACT AND REDEVELOPMENT OF THE CENTRE, SOUTH OXHEY

 

The purpose of this report is to update the Committee on the evaluation of the Invitation to Submit Final Tender (ISFT) outcome for the procurement of the new Leisure Facilities Management Contract (LFMC).

 17-09-04-pr-i-11-leisure-management-contract-report-september-2017

 

WORK PROGRAMME

 

  1. WORK PROGRAMME

 

To agree the Committee’s work programme.

 17-09-04-pr-i-12-work-prog-report

17-09-04-pr-i-12-work-prog-app

 

  1. OTHER BUSINESS - if approved under item 3 above.

 

  1. EXCLUSION OF PRESS AND PUBLIC

 

            If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

 

            “that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under Paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

            (Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

 

  1. LEISURE FACILITIES MANAGEMENT CONTRACT AND REVELOPMENT OF THE CENTRE, SOUTH OXHEY

 

To receive a report.

 

  1. OTHER BUSINESS – if approved under item 3 above.