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Policy and Resources Committee - 18 July 2016

Penn Chamber, Three Rivers House17th July 2016

NOTICE AND AGENDA

 For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday 18 July 2016 at 7.00pm.

 

Members of the Policy and Resources Committee:-

Councillors Sara Bedford (Chairman), Matthew Bedford (Vice-Chairman) (Resources and Shared Services)

 

 

Rupert Barnes

Phil Brading (Public Services)

Alex Hayward

Paula Hiscocks

 

 

Kemal Butt

Chris Lloyd (Leisure, Community and Wellbeing)

 

 

Stephen Cox

Ralph Sangster

 

 

Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)  

David Sansom

Alison Scarth (Health)

 

 

Ty Harris

 

Roger Seabourne (Community Safety)

Martin Trevett (Housing, Planning and Strategic Schemes)

 

 

Steven Halls, Chief Executive
7 July 2016

 

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

 

1. APOLOGIES FOR ABSENCE

 

2. MINUTES

To confirm as a correct record the minutes of the meeting held on 13 June 2016 (circulated separately).

16 06 13 PR mins

 

 

3. NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

 

4. DECLARATION OF INTERESTS

To receive any declarations of interest.

 

POLICY

 

5. CONSIDERATION OF AN ARTICLE 4 DIRECTION TO REMOVE PERMITTED DEVELOPMENT RIGHTS IN RICKMANSWORTH TOWN CENTRE

To consider the feasibility of making an application for an Article 4 Direction to remove permitted development rights in relation to the conversion of office space (Use Class B1a) to residential (Use Class C3) in Rickmansworth Town Centre.

16 07 18 PR i - (05) Rickmansworth Article 4 PR Report

16 07 18 PR i - (05) Appendix 1 List of B1a Offices

16 07 18 PR i - (05) Appendix 2 List of Prior Approvals

16 07 18 PR i - (05) Appendix 3 Rickmansworth B1a Search Area

 

6. CROSSOVER POLICY                                                                      

To simplify the crossover application process, guidance, licence and costs.

16 07 18 PR i - (06) crossover-report

16 07 18 PR i - (06) crossover-report-appa-vehicle-crossover-guidance-31-05-2016

16 07 18 PR i - (06) crossover-report-appb-vehicle-crossover-application-form-31-05-2016

16 07 18 PR i - (06) crossover-report-appc-vehicle-crossover answer sheet

 

7. SAFEGUARDING CHILDREN, YOUNG PEOPLE AND ADULTS AT RISK POLICY

This report recommends the adoption of a new Safeguarding Children, Young People and Adults At Risk Policy.

16 07 18 PR i - (07) new safeguarding children and adults at risk policy

 

8. THE HERTFORDSHIRE COMPACT

The Committee is asked to sign up to the Hertfordshire Compact on behalf of Three Rivers District Council.

16 07 18 PR i - (08) Compact Report

 

RESOURCES

 

9. BUDGET MONITORING (QUARTER 1) APRIL TO JUNE 2016

Budget Monitoring is a key tool in scrutinising the Council’s financial performance. It is designed to provide an overview to all relevant stakeholders.

Policy & Resources Committee Report Q1 (APRIL TO JUNE 2016)

Quarter 1 (Apr - June) Committee budgets for medium term - APPENDIX 1

Quarter 1 (Apr - June) Committeee Variances for medium term - APPENDIX 2

Quarter 1 (Apr - June) Key Budget Indicators - APPENDIX 3

Quarter 1 (Apr - June) Financial & Budgetary Risks - APPENDIX 4

Quarter 1 CAPITAL programme 2016-19 by Committee - Programme APPENDIX 5

Quarter 1 CAPITAL programme 2016-19 by Committee - Funding APPENDIX 6

 

10. FOUR-YEAR FINANCIAL SETTLEMENT DEAL

This report covers three specific issues related to: a decision on whether to accept the government’s offer of a four-year financial settlement: the requirement to publish an Efficiency Plan and use of the new flexibilities around capital receipts.

16 07 18 PR I - (10) 4 year settlement report

           

WORK PROGRAMME

 

11. WORK PROGRAMME

To agree the Committee’s work programme.

16 07 18 PR i - (11) work prog report

16 07 18 PR i - (11) work prog-app

 

12. OTHER BUSINESS - if approved under item 3 above.

 

13. EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined under paragraph 1 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

 

1. DISCRETIONARY RATES RELIEF APPEAL - HERTSMERE LEISURE   

To consider an appeal against the award of Discretionary rate relief

 

2. DISCRETIONARY RATES RELIEF APPEAL – ABBOTS LANGLEY COMMUNITY CENTRE

To consider an appeal against the award of Discretionary rate relief

 

3. DISCRETIONARY RATES RELIEF APPEAL – CARPENDERS PARK COMMUNITY HALL

To consider an appeal against the award of Discretionary rate relief

 

4. OTHER BUSINESS – If approved under item 3 above.