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Leisure and Community Safety Policy and Scrutiny Committee - 21 November 2012 (Revised)

Penn Chamber, Three Rivers House21st November 2012

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth on Wednesday 21 November 2012 at 7.30pm.

Members of the Policy and Scrutiny Committee:-

Councillors:

Steve Drury (Chairman)
Tony Barton
Paul Gordon
Chris Lloyd
Chris Lucas

Brian Norman (Vice-Chairman)
Joy Mann
David Sansom
Kate Turner

David Gardner , Director of Corporate Resources and Governance
13 November 2012

The Policy and Scrutiny Committee welcomes contributions from members of the public to its discussion on agenda items.  Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Please note that, in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Scrutiny Committee.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

1.

APOLOGIES FOR ABSENCE

2.

MINUTES



To confirm as a correct record the Minutes of the meeting held on 19 September 2012 (copies enclosed for Members of the Policy and Scrutiny Committee).

12 09 19 LC mins (doc)

3.

NOTICE OF OTHER BUSINESS



Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency.  The Chairman to rule on the admission of such items.

4.

DECLARATION OF INTERESTS

 

To receive any declarations of interest.

POLICY

5.

LEISURE, COMMUNITY AND CAPITAL GRANT APPLICATIONS



The Committee is asked to consider one funding application from Special Connection for a Leisure Grant of £4,000 and an application from Rickmansworth Chamber of Commerce for a Leisure Grant of £2,000.

12 11 21 LC i - (05) grants (doc)

6.

CHORLEYWOOD PLAY SPACE CONSULTATION RESULTS



The purpose of this report is to update members on the results of the consultation exercise for the Chorleywood play space scheme and to provide recommendations as regards the next steps.

12 11 21 LC i - (06) chorleywood play space consultation results (doc)

7.

REVIEW OF THE INTRODUCTION OF DOG CONTROL ORDERS AT KEY SITES UNDER THE CLEAN NEIGHBOURHOODS AND ENVIRONMENT ACT 2005



Further to the report to Leisure and Community Safety and Public Services and Health Policy and Scrutiny Committees in May 2012, the Parks and Open Space Survey 2012 for Chorleywood House Estate was carried out over the summer period (during August and September) and has sought the views of users of the site on the issues relating to dog control.

12 11 21 LC i - (07) dog control orders (doc)

12 11 21 LC i - (07) dog control orders-app1 (pdf)

12 11 21 LC i - (07) dog control orders-app2 (doc)

SCRUTINY

8.

HALF-YEARLY PERFORMANCE REPORT AND STRATEGIC, SERVICE & FINANCIAL PLANNING 2013-2016



This report enables the Committee to monitor performance for the first six months of the current financial year and comment to the Executive Committee on the Strategic Plan, the Committee’s service plans, and the budgets to support them for the three years commencing on 1 April 2013.

12 11 21 LC i - (08) strategic service financial planning (doc)

12 11 21 LC i - (08) strategic service financial planning-app1 (doc)

12 11 21 LC i - (08) strategic service financial planning-app2 (doc)

12 11 21 LC i - (08) strategic service financial planning-app3 (doc)

12 11 21 LC i - (08) strategic service financial planning-app4 (doc)

9.

FEES AND CHARGES FOR LEISURE & COMMUNITY ACTIVITIES 2013/2014, 2014/2015 AND 2015/2016



The committee is asked to consider the fees and charges set out below and shown in Appendices 1 and 2 for leisure and community services for the next three years 2013/2014, 2014/2015 and 2015/2016 and to recommend accordingly to the Executive Committee.



The recommendation to provisionally set the fees and charges for the next consecutive three years is so that the Council has prices for those hirers who book over a year in advance to guarantee the space and dates they require and to also be more in line with the Council’s budget-setting processes.



Feedback from football, rugby clubs etc. is that an increase in fees for the following year is late in notification. By setting a three-year plan we can then advise clubs in advance of any upcoming increases.



Officers will continue to annually report to Members regarding any proposed deviations from the current recommendations, and will undertake yearly reviews of the prices in case volumes increase or decrease resulting in prices needing to be adjusted.

12 11 21 LC i - (09) fees and charges 2013-2016 (doc)

10.

LEISURE, COMMUNITY AND CAPITAL GRANT AWARDS 2011/12 ANNUAL REVIEW



The report provides the committee with the outstanding updates from projects funded through the Leisure, Community and Capital Grants Fund during 2011/12.

12 11 21 LC i - (10) end of year project (doc)

11.

REVIEW OF GRANTS PROCESS



This report reviews the current grants process and provides the Committee with several recommendations in relation to:

  • The scoring of applications,
  • Recurring funding applications,
  • Retrospective funding applications
  • Allocation of funding,
  • The pooling of grant budgets,
  • The monitoring and evaluation of funded projects, and
  • Funding for the Voluntary Sector Funding and Partnerships Officer.

12 11 21 LC i - (11) review of grants process (doc)

12.

ANNUAL REVIEW OF THE PERFORMANCE OF HERTFORDSHIRE SAFEGUARDING CHILDREN’S BOARD IN 2011/12



This report presents to Members the findings of the Hertfordshire Safeguarding Children Board Topic Group and seeks Members’ comments on the report and its recommendations for feedback to scrutiny officers at Hertfordshire County Council

12 11 21 LC i - (12) hscb scrutiny (doc)

13.

LOCAL STRATEGIC PARTNERSHIP PROJECTS



This report outlines proposals for the growth bid contained in the Community Partnerships service plan 2013-16 for Local Strategic Partnership projects delivery.

12 11 21 LC i - (13) lsp projects nov 2012 (doc)

WORK PROGRAMME

14.

WORK PROGRAMME

 

To agree the Committee’s work programme.

12 11 21 LC i - (14) work prog (doc)

12 11 21 LC i - (14) work prog-app (doc)

15.

OTHER BUSINESS - if approved under item 3 above.

15a     WATERSMEET OPERATIONAL UPDATE REPORT 2012
 

This report updates members on the current operations at Watersmeet.  It describes recent performance by the venue, summarises current services and operations, and the key markets in which it is operating.

12 11 21 LC i - (15a) watersmeet operational report 2012 (doc)

15b WILLIAM PENN LEISURE CENTRE – LEGAL ISSUES
 

This report updates Members on the legal issues regarding William Penn Leisure Centre.

12 11 21 LC i - (15b) William Penn legal action (doc)

16.

EXCLUSION OF PRESS AND PUBLIC

 

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:





“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraphs 4, and 7 and 3 and 5 of Part I of Schedule 12A to the Act.  It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”



(Note:  If any other confidential business is approved under Item 3, it will also be necessary to specify the class of exempt or confidential information in the additional item(s)).

1.

MEALS ON WHEELS

 

This report outlines the request from Hertfordshire County Council (HCC) to return responsibility for Meals on Wheels to HCC.

2.

COMMUNITY SAFETY 2012/13 – YEAR END UPDATE

 

To provide Members with an update of performance against the Community Safety Strategic Targets for 2012/13 at mid year.

3.

OTHER BUSINESS - if approved under item 3 above.