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Joint Shared Services Committee - 28 June 2010

Watford Town Hall28th June 2010

A G E N D A

Members of the Committee:-

Councillors:-

Matthew Bedford
George Derbyshire
Stephen Johnson

Ralph Sangster
Brian White (Vice-Chairman)
Andy Wylie (Chairman)

 




The Joint Committee welcomes contributions from members of the public to its discussion on Part A agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

PART A – Open to the Public

1

APOLOGIES FOR ABSENCE / SUBSTITUTE MEMBERS

2

DISCLOSURES OF INTEREST

 

To receive any disclosures of interest.

3

MINUTES

 

To confirm as a correct record the minutes of the Joint Shared Services Committee held on 1 March 2010 (circulated separately to Members of the Committee).

10 03 01 JSS mins (doc)

4

NOTICE OF OTHER BUSINESS

 

To announce items of other business notified to the Secretary of the Joint Committee, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. (Note: If other confidential business is approved under this item, it will also be necessary to specify the class of exempt or confidential information in the additional item(s)).

5

PERFORMANCE MANAGEMENT 2009/10

 

This report provides information on the performance of the shared services up to 31 March 2010.

10 06 28 JSS i - (05) performance management 2009-10 (doc)

10 06 28 JSS i - (05) performance management 2009-10-appendix (doc)

6

PERFORMANCE MANAGEMENT 2010/11

 

This report provides an update on the performance of the shared services in the current year.

10 06 28 JSS i - (06) performance management 2010-11 (doc)

10 06 28 JSS i - (06) performance management 2010-11-appendix (doc)

7

ICT – THIRD PARTY SUPPORT

 

This report outlines the proposal for third party support for the finance and revenues & benefits systems in order to alleviate the risk of either key system being unavailable during core hours.

10 06 28 JSS i - (07) ict 3rd party support (doc)

8

ANNUAL GOVERNANCE STATEMENT 2009/10

 

This report enables the Committee to agree the Annual Governance Statement for inclusion in the Statement of Accounts.

10 06 28 JSS i - (08) annual governance statement (doc)

9

STATEMENT OF ACCOUNTS 2009/10

 

This report allows members to ask questions about the Joint Committee’s Statement of Accounts for 2009/10, and recommends their approval.

10 06 28 JSS i - (09) statement of accounts 2009-10 (doc)

10 06 28 JSS i - (09) statement of accounts 2009-10-app (pdf)

10

EXCLUSION OF PRESS AND PUBLIC

 

The Chairman to move:-

 

 

“that, under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if the press or public were present during consideration of the item(s) there would be disclosure to them of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act.”

 

If approved the Chairman will ask the press and public to leave the meeting at this point.

PART B – Closed to the Public

1

ICT STRUCTURE

 

This report proposes a review of the ICT Service, following an assessment by the Head of ICT of current service performance, service capacity and the effectiveness of the current structure. This report allows members to ask questions about the Joint Committee’s Statement of Accounts for 2009/10, and recommends their approval.

2

OTHER BUSINESS

 

If approved under Item 4.