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Joint Shared Services Committee - 19 November 2012

Penn Chamber, Three Rivers House19th November 2012

AGENDA

Members of the Committee:-

Councillors:-

George Derbyshire
Asif Khan
Sarah Nelmes

Ralph Sangster
Mark Watkin
Brian White





The Joint Committee welcomes contributions from members of the public to its discussion on Part A agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

PART A – Open to the Public

1

APOLOGIES FOR ABSENCE / SUBSTITUTE MEMBERS

2

ELECTION OF CHAIR AND VICE-CHAIR

 

To elect a Chair and Vice-Chair of the Committee for the ensuing year in accordance with paragraphs 9 and 10 of Schedule 1 to the ‘Delegation and Joint Committee Agreement’: Three Rivers members to appoint the Chair and Watford members to appoint the Vice-Chair.

3

DISCLOSURES OF INTEREST

 

To receive any disclosures of interest.

4

MINUTES

 

To confirm as a correct record the minutes of the Joint Shared Services Committee held on 24 September 2012 (circulated separately to Members of the Committee).

12 09 24 JSS mins (doc)

5

NOTICE OF OTHER BUSINESS

 

To announce items of other business notified to the Secretary of the Joint Committee, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. (Note: If other confidential business is approved under this item, it will also be necessary to specify the class of exempt or confidential information in the additional item(s)).

6

MEASURES OF PERFORMANCE

 

This report gives performance information for the 2nd Quarter of 2012/13.

12 11 19 JSS a - (06) Measures of Performance (doc)

12 11 19 JSS a - (06) Measures of Performance - App 1 (doc)

7

SERVICE AND FINANCIAL PLANNING 2013-2016

 

This report considers the service plans and budgets for the shared services in the medium term.

12 11 19 JSS a - (07) Service And Financial Planning (doc)

12 11 19 JSS a - (07) Service And Financial Planning - App 1 - Fin (doc)

12 11 19 JSS a - (07) Service And Financial Planning - App 2 - HR (doc)

12 11 19 JSS a - (07) Service And Financial Planning - App 3 - ICT (doc)

12 11 19 JSS a - (07) Service And Financial Planning - App 4 - RAndB (doc)

8

ICT – UPDATE ON DUE DILIGENCE

 

An oral report will be given on the progress made on due diligence with Capita plc.

9

ICT – CLIENT FUNCTION

 

This report considers the need for a client function in the event of out-sourcing ICT activities.

12 11 19 JSS a - (09) ICT Client Function (doc)

12 11 19 JSS a - (09) ICT Client Function - App1 (doc)

10

INTERNAL AUDIT

 

This report considers a proposal to join the Hertfordshire Shared Internal Audit Service.

12 11 19 JSS a - (10) Internal Audit (doc)

12 11 19 JSS a - (10) Internal Audit - App 1 (doc)

12 11 19 JSS a - (10) Internal Audit - App 2 (doc)

11

SHARED SERVICES REVIEW

 

This report looks at the achievements of the shared services against the criteria of resilience, savings and service improvement and considers the lessons learned since implementation.

12 11 19 JSS a - (11) Shared Services Review (doc)

12

EXCLUSION OF PRESS AND PUBLIC

 

The Chairman to move:-

“that, under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if the press or public were present during consideration of the item(s) there would be disclosure to them of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act.”

If approved the Chairman will ask the press and public to leave the meeting at this point.

PART B – Closed to the Public

1

OTHER BUSINESS

 

If approved under Item 4.