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Joint Shared Services Committee - 13 June 2011

Penn Chamber, Three Rivers House13th June 2011

AGENDA

Members of the Committee:-

Councillors:-

Matthew Bedford

Ralph Sangster

 

George Derbyshire

Brian White (Chairman)

 

Asif Khan

Andy Wylie (Vice-Chairman

The Joint Committee welcomes contributions from members of the public to its discussion on Part A agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

PART A – Open to the Public

1

APOLOGIES FOR ABSENCE / SUBSTITUTE MEMBERS

2

DISCLOSURES OF INTEREST

 

To receive any disclosures of interest.

3

MINUTES

 

To confirm as a correct record the minutes of the Joint Shared Services Committee held on 7 March 2011 (circulated separately to Members of the Committee).

11 03 07 JSS mins (doc)

4

NOTICE OF OTHER BUSINESS

 

To announce items of other business notified to the Secretary of the Joint Committee, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. (Note: If other confidential business is approved under this item, it will also be necessary to specify the class of exempt or confidential information in the additional item(s)).

5

REVENUES AND BENEFITS – PROGRESS REPORT

 

This report gives an update on the Revenues & Benefits service.

11 06 13 JSS i - (05) Revenues and Benefits update (doc)

11 06 13 JSS i - (05) Revenues and Benefits update app 2 (pdf)

11 06 13 JSS i - (05) Revenues and Benefits update app 3 (ppt)

6

REVENUES AND BENEFITS – HARMONISED WRITE-OFF PROCEDURES

 

The report recommends that harmonised write-off procedures be recommended to the two councils.

11 06 13 JSS i - (06) Write Off Procedures (doc)

7

ICT PROJECTS

 

This report outlines the projects that have been requested from ICT for the next financial year and the criteria that have been used to prioritise them.

11 06 13 JSS i - (07) ICT Projects report (doc)

11 06 13 JSS i - (07) ICT projects report app1 (xls)

11 06 13 JSS i - (07) ICT Projects report app2 (doc)

8

ICT HARMONISATION

 

This report gives detailed options and capital implications for the harmonisation of business system applications across Watford Borough and Three Rivers District Council.

11 06 13 JSS i - (08) ICT Harmonisation report (doc)

11 06 13 JSS i - (08) ICT Harmonisation report app1 (doc)

11 06 13 JSS i - (08) ICT Harmonisation report app2 (doc)

11 06 13 JSS i - (08) ICT Harmonisation report app3 (pdf)

9

UPDATE ON PROPOSALS FOR HARMONISATION OF TERMS AND CONDITIONS OF EMPLOYMENT

 

The purpose of this report is to inform the Committee of the outcome of the consultation period and to seek approval to implement the proposals contained within this report.

11 06 13 JSS i - (09) harmonisation recommendations (doc)

10

GRIEVANCE POLICY AND PROCEDURE

 

This report seeks approval to a harmonised grievance policy and procedure.

11 06 13 JSS i - (10) Harmonised Grievance Policy report (doc)

11 06 13 JSS i - (10) Harmonised Grievance Policy May 2011 (doc)

11

PERFORMANCE MANAGEMENT 2010/11

 

This report provides an update on the performance of the shared services in the current year.

11 06 13 JSS i - (11) Performance Management (doc)

12

EXCLUSION OF PRESS AND PUBLIC

 

The Chairman to move:-

“that, under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if the press or public were present during consideration of the item there would be disclosure to them of exempt information as defined under Paragraph 4 of Part 1 of Schedule 12A to the Act.”

If approved the Chairman will ask the press and public to leave the meeting at this point.

PART B – Closed to the Public

1

ICT REVIEW

 

This executive summary outlines the findings of the ICT Review Strategy conducted by external consultants Actica Consulting Limited.

2

OTHER BUSINESS

 

If approved under Item 4.