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Joint Shared Services Committee - 13 July 2009

Penn Chamber, Three Rivers House13th July 2009

A G E N D A

Members of the Committee:-

Councillors:-

Matthew Bedford

Ralph Sangster

 

George Derbyshire

Brian White

 

Zoe McQuire

Andy Wylie

The Joint Committee welcomes contributions from members of the public to its discussion on Part A agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes.  Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

PART A – Open to the Public

1

ELECTION OF CHAIRMAN

 

To note the changes in membership of the Joint Committee and elect a Chairman for the period ending October 2009.

2

APOLOGIES FOR ABSENCE / SUBSTITUTE MEMBERS

3

DISCLOSURES OF INTEREST

 

To receive any disclosures of interest.

4

MINUTES

 

To confirm as a correct record the minutes of the Joint Shared Services Committee held on 20 April 2009 (circulated separately to Members of the Committee).

09 04 20 JSS mins (doc)

5

NOTICE OF OTHER BUSINESS

 

To announce items of other business notified to the Secretary of the Joint Committee, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. (Note: If other confidential business is approved under this item, it will also be necessary to specify the class of exempt or confidential information in the additional item(s)).

6

IMPLEMENTATION – PROGRESS REPORT

 

This report provides an overview on progress of the implementation of shared services including the systems projects in HR, Finance and Revenues & Benefits and on the staff transition to Shared Services.

09 07 13 JSS i - (06) progress report (doc)

09 07 13 JSS i - (06) progress report-app (doc)

7

ICT SERVICE PROVISION

 

This report outlines the proposal for the provision of IT Infrastructure Support for Three Rivers from 1st April 2010 when the Steria contract is due to expire.

09 07 13 JSS i - (07) ict provision (doc)

09 07 13 JSS i - (07) ict provision-app 1 (doc)

09 07 13 JSS i - (07) ict provision-app 2 (doc)

8

INTERNAL AUDIT SERVICE PROVISION

 

This report sets out a proposal for the provision of the Internal Audit Service under Shared Services by an in-house team, based on the current arrangements at Watford Borough Council with some additional resource bought in and recommends accordingly.

09 07 13 JSS i - (08) audit provision (doc)

9

SERVICE LEVEL AGREEMENTS

 

This report allows the Committee to approve the service level agreements for HR, Finance and IT.

09 07 13 JSS i - (09) slas (doc)

09 07 13 JSS i - (09) slas-app 1 (doc)

09 07 13 JSS i - (09) slas-app 2 (doc)

09 07 13 JSS i - (09) slas-app 3 (doc)

10

EXCLUSION OF PRESS AND PUBLIC

 

The Chairman to move:-

“that, under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if the press or public were present during consideration of the item(s) there would be disclosure to them of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act.”

If approved the Chairman will ask the press and public to leave the meeting at this point.

PART B – Closed to the Public

1

PAY AND GRADING

 

Recommendation on adopting the pay and grading model for Shared Services including an impact of the model on the business case and proposals on consultation with staff