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Joint Shared Services Committee - 12 September 2011

Penn Chamber, Three Rivers House12th September 2011

A G E N D A

 Members of the Committee:-

Councillors:-

Matthew Bedford
George Derbyshire
Asif Khan

Ralph Sangster
Brian White (Chairman)
Andy Wylie (Vice-Chairman)

 



The Joint Committee welcomes contributions from members of the public to its discussion on Part A agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

PART A – Open to the Public

1

APOLOGIES FOR ABSENCE / SUBSTITUTE MEMBERS

2

DISCLOSURES OF INTEREST

 

To receive any disclosures of interest.

3

MINUTES

 

To confirm as a correct record the minutes of the Joint Shared Services Committee held on 19 July 2011 (circulated separately to Members of the Committee).

11 07 19 JSS mins (doc)

4

NOTICE OF OTHER BUSINESS

 

To announce items of other business notified to the Secretary of the Joint Committee, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items. (Note: If other confidential business is approved under this item, it will also be necessary to specify the class of exempt or confidential information in the additional item(s)).

5

EXTERNAL AUDITOR’S REPORT TO THOSE CHARGED WITH GOVERNANCE – ISO260 (SEPTEMBER 2011) AND APPROVAL OF THE STATEMENT OF ACCOUNTS FOR 2010/11

 

This report allows the Committee to ask questions of the external auditor concerning his ‘Report to those charged with Governance’ and to approve the Joint Committee’s Statement of Accounts for 2010/11.

11 09 12 JSS - (05) statement of accounts (doc)

11 09 12 JSS (05) Statement Final Sep 2011 (xls)

11 09 12 JSS - (05) annual rpt to tcwg (isa260) rev draft-app (ppt)

11 09 12 JSS - (05) ssjc draft letter of rep 2010-11-app (doc)

11 09 12 JSS - (05) ssjc - progress to ac sept-app (doc)

6

ICT PROJECTS AND OPTIONS APPRAISAL UPDATE

 

This report updates the Committee on ICT projects and the work carried out to date on options appraisal.

11 09 12 JSS - (6) ICT (doc)

11 09 12 JSS (06) ICT Appendix (xls)

7

REVENUES AND BENEFITS - UPDATE

 

This report gives an update on the revenues and benefits service and specifically the migration to the windows version of Academy and the work carried out by SERCO.

11 09 12 JSS - (07) revenues and benefits (doc)

8

PERFORMANCE MONITORING

 

This report provides information on budget monitoring and performance indicators for 2011/12.

11 09 12 JSS - (08) performance management (doc)

9

SERVICE AND FINANCIAL PLANNING

 

This report seeks agreement to the service and financial planning process for 2012-2015.

11 09 12 JSS - (09) service and financial planning (doc)

10

EXCLUSION OF PRESS AND PUBLIC

 

The Chairman to move:-

“that, under Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item(s) of business as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if the press or public were present during consideration of the item(s) there would be disclosure to them of exempt information as defined under the respective paragraphs of Part 1 of Schedule 12A to the Act.”

If approved the Chairman will ask the press and public to leave the meeting at this point.

PART B – Closed to the Public

1

OTHER BUSINESS

 

If approved under Item 4.