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Full Council - 12 December 2006

Penn Chamber, Three Rivers House12th December 2006

To: ALL MEMBERS OF THE THREE RIVERS DISTRICT COUNCIL

You are hereby summoned to attend an ordinary meeting of the Council to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday, 12 December 2006 at 7.30pm for the purpose of transacting the under-mentioned business:-

A G E N D A

Please note that all Members are invited to a presentation at 7pm by the Rickmansworth and Chorleywood Scouts about the Scouts Centenary year in 2007 and some of the interesting projects which are planned.

1. APOLOGIES FOR ABSENCE

2. MINUTES

To confirm as a correct record the Minutes of the Council meeting held on 17 October 2006, copy attached

06 10 17 CL mins (doc)


3. CHAIRMAN'S ANNOUNCEMENTS

4. LEADER'S REPORT

5. REPORTS AND QUESTIONS TO THE CABINET AND CHAIRMEN OF THE POLICY AND SCRUTINY PANELS AND AUDIT, DEVELOPMENT CONTROL, LICENSING AND REGULATORY SERVICES COMMITTEES

HOUSING AND ENVIRONMENT
(i) Report from the Cabinet Member for Housing.

(ii) Questions to the Cabinet Member for Housing.

(iii) Report from the Cabinet Member for Environment.

(iv) Questions to the Cabinet Member for Environment.

(v) Report from the Housing and Environment Policy Panel Chairman.

(vi) Questions to the Housing and Environment Policy Panel Chairman.

LEISURE AND COMMUNITY
(i) Report from the Cabinet Member for Leisure and Community.

(ii) Questions to the Cabinet Member for Leisure and Community.

(iii) Report from the Cabinet Member for Community Safety.

(iv) Questions to the Cabinet Member for Community Safety

(v) Report from the Leisure and Community Policy Panel Chairman.

(vi) Questions to the Leisure and Community Policy Panel Chairman.

PUBLIC SERVICES AND HEALTH
(i) Report from the Cabinet Member for Public Services and Health.

(ii) Questions to the Cabinet Member for Public Services and Health.

To answer the following question of which due notice had been given:-

Councillor David Sansom to the Cabinet Member

"The 54% increase in some commercial waste collection services is liable to result in a reduction in customers. What would the impact be of a reduction of 10%, 30% and 50% in customers on the number of staff and vehicles needed, and would this result in redundancies?"

(iii) Report from the Public Services and Health Policy Panel Chairman.

(iv) Questions to the Public Services and Health Policy Panel Chairman.

RESOURCES
(i) Report from the Cabinet Member for Resources.

(ii) Report from the Resources Policy Panel Chairman.

(iii) Questions to the Resources Policy Panel Chairman.

SCRUTINY
(i) Report from the Scrutiny Panel Chairman.

(ii) Questions to the Scrutiny Panel Chairman.

AUDIT COMMITTEE
(i) Report from the Audit Committee Chairman.

(ii) Questions to the Audit Committee Chairman.

DEVELOPMENT CONTROL
(i) Report from the Development Control Committee Chairman.

(ii) Questions to the Development Control Committee Chairman.

LICENSING

(i) Report from the Licensing Committee Chairman.

(ii) Questions to the Licensing Committee Chairman.

REGULATORY SERVICES COMMITTEE
(i) Report from the Regulatory Services Committee Chairman.

(ii) Questions to the Regulatory Services Committee Chairman.

6. QUESTIONS FROM THE PUBLIC UNDER PROCEDURE RULE 16

None received

7. RECOMMENDATIONS OF THE EXECUTIVE COMMITTEE
To consider the recommendations of the Executive Committee at its meeting held on 30 October 2006 and 27 November 2006 contained within:

Minute EX72/06 - (Financial Position Statement & Budget Monitoring Report - SEPTEMBER 2006 (MONTH 6) )

Minute EX73/06 - (Audit & Inspection Plan 2006/07 - Request for Additional Work)

Minute EX73/06 - (Asset Management Plan)

Minute EX94/06 - (Financial Position Statement & Budget Monitoring Report - OCTOBER 2006 (MONTH 7))

Minute EX99/06 (Section 106 - Leavesden Park)

Minute EX102/06 (Shadow Board - Thrive Homes)

Minute EX105/06 (Community Strategy 2006-2012)

Minute EX108/06 (Calendar of Meetings)

8. RECOMMENDATIONS FROM THE REGULATORY SERVICES COMMITTEE
To consider the recommendations of the Regulatory Services Committee from its meeting on 29 November 2006 contained within:

Minute RG16/06 - Elections IT.

9. RECOMMENDATIONS FROM THE HOUSING AND ENVIRONMENT POLICY PANEL

 

To consider the recommendations of the Housing and Environment Policy Panel from its meeting on 5 December 2006 concerning Sustainable Communities - Good Practice Guide for Householders, to be reported at the meeting.

06 12 05 HE i - (17) sustainability (doc)

06 12 05 HE i - (17) sustainability-app 1 (doc)

06 12 05 HE i - (17) sustainability-app 3 (doc)

10. SPECIAL EXPENSES

To report the outcome of the Joint Meeting with the Parish Councils on Monday 4 December 2006, regarding special expenses.

11. PETITIONS UNDER PROCEDURE RULE 19
None received

12. DISCUSSION TOPIC UNDER PROCEDURE RULE 17
None received

13. MOTIONS UNDER PROCEDURE RULE 11

(1) Councillors Tony Barton and John Pendlebury to move under Notice duly given as follows:

This Council instructs the Chief Executive and Officers to make no prepayments or staged payments to Watford Borough Council with regard to the use of the leisure facilities at Woodside until such time as work has been completed, both to the satisfaction of Watford District Council and Three Rivers District Council and as certified as finished according to plan by independent assessors, the reasons being as follows:

  • Prepayments normally relate to construction contracts in which the payer is an investor and has a stake in the ownership, not to service contracts to be executed on completion
  • Watford Council's record with projects of this nature is particularly bad
  • Watford is rated poorly by the Audit Commission with regard to project management
  • Prepayments and staged payments will increase the financial cost to Three Rivers by over £60,000, or 1% on Council taxes
  • The construction risks will fall proportionately on TRDC with no commensurate improvement in the reward, and without a real need to be involved in such risk-taking.
  • TRDC's own risk management assessment has indicated that there are considerable risks associated with the project for which risk avoidance strategies have not been clarified or made explicit.

(2) Councillors Barbara Lamb and David Samson to move under Notice duly given as follows:

This Council instructs the Chief Executive and Officers to enter into negotiations with the Centre for Voluntary Services (CVS) with the objective of supporting them financially to secure their sustainability in the long term;

  • CVS in Three Rivers is the only CVS in Hertfordshire that receives no financial support towards the core funding.
  • Through investing in the CVS the Council will gain financial leverage through the CVS's own fundraising activities.
  • By using the CVS to coordinate volunteering activities, the Council will be better placed to receive grants from Central government and the County Council.
  • Using the CVS, the Council will be supporting a network of hundreds of volunteers in numerous organisations working under the CVS umbrella.

14. REPORTS OF MEETINGS

With the exception of the Executive, Regulatory, Licensing, and Audit Committees recommendations to Council, the following reports are submitted for information only: -

Executive Committee: 30 October 2006

Executive Committee: 27 November 2006

Housing and Environment Policy Panel: 7 November 2006

Housing and Environment Policy Panel: 5 December 2006

Leisure and Community Policy Panel: 28 November 2006

Public Services and Health Policy Panel: 2 November 2006

Public Services and Health Policy Panel: 30 November 2006

Audit Committee: 9 November 2006

Resources Policy Panel: 9 November 2006

Resources Policy Panel: 7 December 2006

Development Control Committee: 19 October 2006

Development Control Committee: 16 November 2006

Licensing Committee: 27 November 2006

Regulatory Services Committee: 27 November 2006

Scrutiny Panel: 20 November 2006

Standards Committee: 2 November 2006

Steven Halls
Chief Executive
4 December 2006

Three Rivers House
Northway
Rickmansworth
Herts WD3 1RL

NOTE AS TO PRAYERS: Reverend Dr Joanna Spreadbury, Vicar at St Lawrence Church, Abbots Langley Methodist Church , will read Prayers at 7.25pm. Members who are not already in their places are requested to refrain from entering the Chamber during the reading of prayers. Sufficient time will be allowed for Members to do so after the close of prayers in order that the business of the meeting may begin at 7.30pm.