Extraordinary Policy and Resources Committee - 17 October 2017 at 7pm

EXTRAORDINARY POLICY AND RESOURCES COMMITTEE

NOTICE AND AGENDA

For an Extraordinary meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Tuesday 17 October 2017 at 7pm.

Members of the Policy and Resources Committee:-

Councillors Sara Bedford (Chairman), Chris Lloyd (Vice-Chairman) (Leisure, Wellbeing

and Health)

Rupert Barnes

Matthew Bedford (Resources and Shared Services)      Alex Hayward

Paula Hiscocks

Angela Killick

Phil Brading (Public Services)      David Sansom

Stephen Cox      Alison Scarth (Health)

Stephen Giles-Medhurst (Economic Development, Sustainability and Transport)      Roger Seabourne (Community Safety)

Martin Trevett (Housing, Planning and

Vacancy

Strategic Schemes)

Steven Halls, Chief Executive

4 October 2017

The Policy and Resources Committee welcomes contributions from Members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Policy and Resources Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

In accordance with The Openness of Local Government Bodies Regulations 2014 any matters considered under Part I business only of the meeting may be filmed, recorded, photographed, broadcast or reported via social media by any person.

Recording and reporting the Council’s meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation.

1. APOLOGIES FOR ABSENCE
2. NOTICE OF OTHER BUSINESS

Items of other business notified under Council Procedure Rule 30 to be announced, together with the special circumstances that justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

1. DECLARATION OF INTERESTS

To receive any declarations of interest.

POLICY

4. AQUADROME, BURY LAKE YOUNG MARINERS (BLYM)

To update the Committee on progress on the initiative to develop a replacement facility at the Aquadrome for use of the Bury Lake Young Mariners (BLYM).

To make the Committee aware of recent VAT implications for the scheme and the preferred option going forward.

17-10-17-pr-i-04-aquadrome-blym-report

5. AWARD OF PARKING ENFORCEMENT SERVICE

This report seeks a decision on the award of Three Rivers DC parking enforcement service to Hertsmere Borough Council (HBC). The service would be run as a partnership arrangement through a Section 101 delegation of the TRDC function to HBC.

The decision to proceed with this option will enable a Service Level Agreement to be drawn up with HBC as the preferred provider based on their proposals and to allow mobilisation of the project ready for commencement in early April 2018. As a delegation of function, TRDC are not required to go through the usual public procurement exercise.

17-10-17-pr-i-05-parking-enforcement-contract-final17-10-17-pr-i-05-app1-17-08-16-sd-i-4-report-on-parking-enforcement-contract17-08-16-sd-i-4-appendix-a-trdc-revised-parking-proposal-3-august-2017-rec-d-from-hbc-10081717-08-16-sd-i-4-appendix-b-hbc-parking-overview-rec-d-from-hbc-100817-317-08-16-sd-i-4-appendix-c-hbc-response-key-issues-revised-rec-d-from-hbc-100817-2.pdf (pdf)17-08-16-sd-mins-draft-extra-

6. INTRODUCTION OF CASHLESS PAYMENT PARKING TECHNOLOGY

In recent years the Council has removed cash payments for a number of services in order to improve efficiency and reduce costs. Following this corporate decision to minimise cash transactions and the introduction of such policy into some Council service there is an expectation that the policy should extend into the area of parking payments. This report details the proposed introduction of cashless payment technology for parking charges in the District.

report-on-parking-services-charges-cashless-payment-pr-oct-2017-finalappendix-1-additional-costs-of-cashless-car-parking-chargesequalities-relevance-test-for-cashless-parkingequalities-relevance-detailed-test-for-cashless-parking-final

1. OTHER BUSINESS - if approved under item 3 above.
2. EXCLUSION OF PRESS AND PUBLIC

If the Committee wishes to consider the remaining item in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined under Paragraph 3 of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items.)

1. AWARD OF PARKING ENFORCEMENT CONTRACT

To consider Appendix D (of Appendix 1) and Appendix 3 to the report at agenda item 5.

1. OTHER BUSINESS – if approved under item 3 above.