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Executive Committee - 5 February 2007

NOTICE AND AGENDA

For a meeting to be held in the Penn Chamber, Three Rivers House, Rickmansworth, on Monday, 5 February 2007 at 7.30pm.

Members of the Committee (portfolio responsibility in brackets):-

Councillors Ann Shaw OBE (Chairman), Matthew Bedford (Vice-Chairman) (Housing)

Phil Brading (Public Services & Health)

      

Chris Whately-Smith (Leisure & Community)

Roger Seabourne (Community Safety)

 

Conservative (no appointment)

Richard Struck (Resources)

 

Conservative (no appointment)

Martin Trevett (Environment)

 

Labour (no appointment)

Tony Beirne, Director of Strategic Services - 26 January 2007

The Executive Committee welcomes contributions from members of the public to its discussion on agenda items. Contributions will be limited to one person speaking for and one against each item for not more than three minutes. Please note that in the event of registering your interest to speak on an agenda item but not taking up that right because the item is deferred, you will automatically be given the right to speak on that item at the next meeting of the Committee. Details of the procedure and the list for registering the wish to speak will be available for a short period before the meeting.

 

1.

APOLOGIES FOR ABSENCE

2.

MINUTES

 

To confirm as a correct record the Minutes of the Executive Committee meeting held on 8 January 2007.

07 01 08 EX mins (doc)

3.

NOTICE OF OTHER BUSINESS

 

Items of other business notified under Council Procedure Rule 31 to be announced, together with the special circumstances which justify their consideration as a matter of urgency. The Chairman to rule on the admission of such items.

4.

DECLARATION OF INTERESTS

 

To receive any declarations of interest.

RESOURCES

5.

STRATEGIC, SERVICE AND FINANCIAL PLANNING – INTRODUCTION

 

This report is an introduction to the six agenda items that follow (see item 12 below).

6.

STRATEGIC PLANNING – THE STRATEGIC PLAN 2007-2010

 

The purpose of this report is to allow consideration of the Council’s Strategic Plan for the period 2007-2010 (see item 12 below).

7.

SERVICE PLANNING – SERVICE PLANS 2007-2010

 

The purpose of this report is to allow consideration of the service plans for the period 2007-2010 (see item 12 below).

8.

FINANCIAL PLANNING – HOUSING STOCK TRANSFER

 

This report sets out the financial implications for the Council of the tenants’ ballot on whether to transfer its housing stock to Thrive Homes (see item 12 below).

9.

FINANCIAL PLANNING – HOUSING REVENUE ACCOUNT (HRA)

 

The purpose of this report is to allow the Executive Committee to recommend to the Council its Housing Revenue Account (HRA) budget and the rent levels to be charged to tenants (see item 12 below).

10.  

FINANCIAL PLANNING – GENERAL FUND SERVICES

 

The purpose of this report is to allow the Executive Committee to recommend to the Council the service levels and outputs it wishes to see in the medium term and the associated General Fund budget. This budget is a component part of the 2007/2008 Council Tax calculations (see item 12 below).

11.

FINANCIAL PLANNING – CAPITAL INVESTMENT PROGRAMME

 

The purpose of this report is to allow the Executive Committee to recommend to the Council its capital investment programme, in the light of the available funding. It also seeks approval to the Council’s Treasury Management Strategy for 2007/2008 in accordance with its Treasury Management Policy Statement (see item 12 below).

12.

STRATEGIC, SERVICE AND FINANCIAL PLANNING - RECOMMENDATIONS

 

This report enables the Committee to make its recommendations on the strategic, service and financial plans to the Council on 20 February 2007.

07 02 05 EX i - (12) strategic service and financial planning (doc)

13.

CONSIDERATION OF RECOMMENDATIONS FROM THE RESOURCES POLICY PANEL

 

To receive the recommendations of the Resources Policy Panel held on 18 January 2007 in relation to Items 13a -13b, on the Executive Committee agenda.

07 02 05 EX i - (13) res recs (doc)

13a 

ASSET MANAGEMENT PLAN – REVIEW OF ASSETS NON-HRA PROPERTY – ALTERNATIVE OPTIONS

 

To consider the alternative options available to the Council for the future use or disposal of the non- housing revenue account property held in the Asset Register.

07 02 05 EX i - (13a) review of assets (doc)

13b

SENIOR MANAGERS’ SALARY SCHEME ANNUAL UPDATE

 

To provide an update on the 2006 assessments under the Senior Managers’ Salary Scheme (SMS), to suggest ways in which it could be developed to ensure continuous improvement in senior management performance in future years and to receive a presentation on key issues concerning the scheme.

07 02 05 EX i - (13b) senior managers salary (doc)

ENVIRONMENT & RESOURCES

14.

CONSIDERATION OF RECOMMENDATIONS FROM HOUSING AND ENVIRONMENT POLICY PANEL AND RESOURCES POLICY PANEL

 

To receive the recommendations of the Housing and Environment Policy Panel held on 5 December 2006 and the Resources Policy Panel held on 18 January 2007 in relation to the following item on the Executive Committee agenda for 5 February 2007.

07 02 05 EX i - (14) hepp and rpp recs (doc)

14a 

GREEN TRAVEL PLAN FOR THREE RIVERS DISTRICT COUNCIL

 

This report sets out a proposed Green Travel Plan (GTP) for Three Rivers District Council. The GTP sets actions to improve the green travel options available to TRDC staff and Members and to the Council’s customers and visitors.

07 02 05 EX i - (14a) green travel plan (doc)

07 02 05 EX i - (14a) green travel plan-app (doc)

15.

CONSIDERATION OF RECOMMENDATIONS FROM HOUSING AND ENVIRONMENT POLICY PANEL

 

To receive the recommendations of the Housing and Environment Policy Panel held on 16 January 2007, in relation to the items 15a -15g on the agenda for the Executive Committee on 5 February 2007

07 02 05 EX i - (15) environment referrals (doc)

15a.

CHORLEYWOOD ROAD NUMBERING

 

Following the request from a Three Rivers resident to number the properties in Chorleywood Road, Rickmansworth, a consultation exercise was carried out by the Council to determine views.

07 02 05 EX i - (15a ) cwood rd numbering (doc)

07 02 05 EX i - (15a) cwood rd numbering-app 1 (doc)

15b

ADVISORY DISABLED PARKING BAYS

 

To agree installation of advisory disabled parking bays.

07 02 05 EX i - (15b) disabled parking bays (doc)

15c

THREE RIVERS PARKING SCHEME – PARKING SCHEME AMENDMENTS AT STATION APPROACH, CHORLEYWOOD

 

To confirm the Three Rivers (Various Roads, Central Area, Chorleywood) (Parking Places) (Amendment No.3) Order 2006; and The Three Rivers (Various Roads, Central Area, Chorleywood) (Waiting Restrictions) (Amendment No.3) Order 2006.

07 02 05 EX i - (15c) cwood parking (doc)

07 02 05 EX i - (15c) cwood parking app (pdf)

15d

THREE RIVERS PARKING SCHEME – PROPOSED NEW RESTRICTIONS

 

To confirm new parking restrictions following consultation

07 02 05 EX i - (15d) parking restrictions (doc)

07 02 05 EX i - (15d) parking restrictions-app (doc)

07 02 05 EX i - (15d) parking restrictions-app a (doc)

15e

PRESTWICK ROAD, SOUTH OXHEY DEVELOPMENT BRIEF

 

To approve a development brief as a statement of Council policy for a site at Prestwick Road, to be used as a basis for submitting a planning application and securing external funding for a zero carbon mixed use development comprising social/eco-housing and starter businesses/business advice.

07 02 05 EX i - (15e) prestwick road (doc)

07 02 05 EX i - (15e) prestwick road-app 1 (doc)

07 02 05 EX i - (15e) prestwick road-app 2 (doc)

15f

AMENITY AND CHILDREN’S PLAY SPACE IN NEW RESIDENTIAL DEVELOPMENTS

 

To approve an amended supplementary planning document for use in determining planning applications and for incorporation in the Local Development Framework.

07 02 05 EX i - (15f) amenity space (doc)

07 02 05 EX i - (15f) amenity space-app (doc)

07 02 05 EX i - (15f) amenity space app sdsheets (xls)

15g

CODE FOR SUSTAINABLE HOMES

 

To update the Council’s policies in the light of the new Code.

07 02 05 EX i - (15g) sustainable development (doc)

HOUSING

16. 

CONSIDERATION OF RECOMMENDATIONS FROM THE HOUSING AND ENVIRONMENT POLICY PANEL

 

To receive the recommendations of the Housing and Environment Policy Panel held on 16 January 2007, in relation of the following item on the agenda for the Executive Committee on 5 February 2007

07 02 05 EX i - (16) housing referrals (doc)

16a

COMMUNAL CLEANING CONTRACT FOR COUNCIL - OWNED FLAT BLOCKS

 

The purpose of this report is to give detail to the Housing and Environment Policy Panel on the findings of the consultation exercise that was carried out with Council tenants and leaseholders living in flat blocks across the District in respect of proposals to introduce a communal cleaning programme.

07 02 05 EX i - (16a) communal cleaning (doc)

17.

CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL

 

To receive the recommendations of the Leisure and Community Policy Panel held on 9 January 2007, in relation to the following items on the agenda for the Executive Committee on 5 February 2007.

07 02 05 EX i - (17) ls recs (doc)

17a.

LEISURE AND COMMUNITY GRANT APPLICATIONS  

 

The Policy Panel is asked to consider the fifth round of applications from groups and organisations for grant support from the Leisure and Community Grants 2006/07 revenue provision and to recommend accordingly to the Executive Committee.

07 02 05 EX i - (17a) leisure grants (doc)

17b

CAPITAL GRANT – MAPLE CROSS COMMUNITY CENTRE

 

To consider a grant application from the Management Committee of the Maple Cross Community Centre.

07 02 05 EX i - (17b) capital grant (doc)

07 02 05 EX i - (17b ) capital grant-app 1 (doc)

18.

CONSIDERATION OF RECOMMENDATIONS FROM THE PUBLIC SERVICES AND HEALTH POLICY PANEL

 

To receive the recommendations of the Public Services and Health Policy Panel held on 11 January 2007 in relation to Items 18a, 18b and 18c on the Executive Committee agenda as follows

07 02 05 EX i - (18) pshpp recs (doc)

18a

UPDATE ON PUBLIC CONVENIENCES

 

This report provides an update on progress made on identifying alternative means of service provision following the closure of the automatic public conveniences.

07 02 05 EX i - (18a) public conveniences (doc)

07 02 05 EX i - (18a) public conveniences-app 01 and 02 (doc)

18b

COMMERCIAL WASTE FEES & CHARGES 2007/08 – 2009/10

 

This report makes recommendations for increases to various fees and charges for commercial waste collection.

07 02 05 EX i - (18b) fees and charges (doc)

18c

REAL TIME CREW REPORTING AND ENHANCED CUSTOMER SERVICE

 

This report advises on an IT system which will improve the council’s customer responsiveness and contribute to the council’s sustainability objectives.

07 02 05 EX i - (18c) livetrack (doc)

19.

EXCLUSION OF PRESS AND PUBLIC

 

If the Committee wishes to consider the remaining items in private, it will be appropriate for a resolution to be passed in the following terms:-

“that under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined under paragraphs 3, 3 and 5 respectively of Part I of Schedule 12A to the Act. It has been decided by the Council that in all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

(Note: If other confidential business is approved under item 3, it will also be necessary to specify the class of exempt or confidential information in the additional items).

HOUSING

1.

RENT ARREARS WRITE OFFS

 

To seek authority to write off one tenants' arrears where the arrears arose on a former tenancy.

2.

CONSIDERATION OF RECOMMENDATIONS FROM THE LEISURE AND COMMUNITY POLICY PANEL

 

To receive the recommendation of the Leisure and Community Policy Panel held on 9 January 2007, in relation to the following item on the agenda for the Executive Committee on 5 February 2007.

2a

LEAVESDEN AND SCOTSBRIDGE PLAYING FIELDS’ PAVILIONS

 

A report informing Members of the current situation in relation to the rebuilding of Leavesden pavilion and the refurbishment of Scotsbridge Playing Fields pavilion.

3.

95 HARROW WAY, CARPENDERS PARK

 

This report concerns a complaint regarding a Completion Certificate issued under the Building Regulations and suggests an offer of compensation.

4 .

OTHER BUSINESS - if approved under item 3 above